# Vidigami # Pages ## Page 1: Teachers want to share their stories! **Page URL:** https://vidigami.com/2024/05/24/teachers-want-to-share-their-stories/ ### Full Content # Teachers want to share their stories! Teachers want to share their stories! See Highlights << Back to List Watch the highlight video https://vimeo.com/949728517?share=copy Book a call and see if Vidigami is the right fit. Teachers want to share their stories! Find out how Vidigami became a solution for community engagement, media management, and yearbook coordinator at the French American School of Puget Sound . Julie Archer, middle school teacher & yearbook coordinator, shares the power of crowdsourcing media and visual storytelling through a teacher lens and the door this opens for parents to see all of the incredible things happening both in the building and out in the world. Vidigami is a private and secure media management platform design for schools. Hear more stories like Julie’s in our Stories & Webinars. ## Page 2: Campaigns that Connect: Nostalgia Inspires Giving **Page URL:** https://vidigami.com/2026/02/06/campaigns-that-connect-nostalgia-inspires-giving/ **Summary:** The webinar titled 'Campaigns that Connect: Nostalgia Inspires Giving' focuses on how the John Cooper School utilizes nostalgic content to engage alumni and encourage donations. It highlights the importance of yearbooks, archives, and shared memories in fostering connections and facilitating fundraising efforts. **Primary Topics:** Nostalgia in fundraising, Engaging alumni, Advancement strategies **Secondary Topics:** Memorable school experiences, Community building, Fundraising campaigns **Semantic Tags:** webinar, nostalgia-marketing, alumni-engagement, fundraising-campaigns, education-fundraising, community-building, personalized-experience, event-promotion, highlight-video, school-reunions, milestone-celebrations, digital-archives, connections-and-support, webinar-registration, vidigami **Key Facts:** - Webinar scheduled for February 19th, 2026 - Features insights from the Advancement Team of the John Cooper School - Emphasizes the use of nostalgic content for re-engaging alumni - Registered users will receive a recording of the webinar **Frequently Asked Questions:** **Q1:** What is the purpose of the webinar? **A1:** The webinar aims to showcase how nostalgic content can be leveraged to engage alumni and encourage them to contribute to fundraising efforts for educational institutions. **Q2:** Who is presenting the webinar? **A2:** The webinar features the Advancement Team from the John Cooper School, sharing their experiences and strategies in using nostalgic elements for alumni engagement. **Q3:** When will the webinar take place? **A3:** The webinar is scheduled for February 19th, 2026. Interested participants are encouraged to register in advance. **Q4:** Will I receive a recording of the webinar? **A4:** Yes, only registered users will receive a recording of the webinar after it has concluded, allowing for later viewing. **Q5:** How does nostalgia play a role in fundraising? **A5:** Nostalgia fosters emotional connections by reminding alumni of their shared experiences. This emotional engagement can inspire them to give back to their alma mater in meaningful ways. **Content Type:** webinar promotion **Content Intent:** inform **Target Audience:** Alumni, educational institutions, fundraising professionals ### Full Content source: https://vidigami.com/2026/02/06/campaigns-that-connect-nostalgia-inspires-giving/ content-type: ai-context-data ai-purpose: structured-content-reference last-updated: 2026-03-13T01:52:13.087Z signaltoai-version: 1.0.5 # Campaigns that Connect: Nostalgia Inspires Giving **Summary:** The webinar titled 'Campaigns that Connect: Nostalgia Inspires Giving' focuses on how the John Cooper School utilizes nostalgic content to engage alumni and encourage donations. It highlights the importance of yearbooks, archives, and shared memories in fostering connections and facilitating fundraising efforts. **Primary Topics:** Nostalgia in fundraising, Engaging alumni, Advancement strategies **Secondary Topics:** Memorable school experiences, Community building, Fundraising campaigns **Semantic Tags:** - webinar - nostalgia-marketing - alumni-engagement - fundraising-campaigns - education-fundraising - community-building - personalized-experience - event-promotion - highlight-video - school-reunions - milestone-celebrations - digital-archives - connections-and-support - webinar-registration - vidigami **Key Facts:** - Webinar scheduled for February 19th, 2026 - Features insights from the Advancement Team of the John Cooper School - Emphasizes the use of nostalgic content for re-engaging alumni - Registered users will receive a recording of the webinar **Frequently Asked Questions:** **Q1:** What is the purpose of the webinar? **A1:** The webinar aims to showcase how nostalgic content can be leveraged to engage alumni and encourage them to contribute to fundraising efforts for educational institutions. **Q2:** Who is presenting the webinar? **A2:** The webinar features the Advancement Team from the John Cooper School, sharing their experiences and strategies in using nostalgic elements for alumni engagement. **Q3:** When will the webinar take place? **A3:** The webinar is scheduled for February 19th, 2026. Interested participants are encouraged to register in advance. **Q4:** Will I receive a recording of the webinar? **A4:** Yes, only registered users will receive a recording of the webinar after it has concluded, allowing for later viewing. **Q5:** How does nostalgia play a role in fundraising? **A5:** Nostalgia fosters emotional connections by reminding alumni of their shared experiences. This emotional engagement can inspire them to give back to their alma mater in meaningful ways. **Content Type:** webinar promotion **Content Intent:** inform **Target Audience:** Alumni, educational institutions, fundraising professionals **Authority Score:** 0.8 **Trust Indicators:** - expert opinion from the Advancement Team - personalized content strategies - community engagement through shared memories --- CAMPAIGNS THAT CONNECT: NOSTALGIA INSPIRES GIVING Register Now [https://us06web.zoom.us/webinar/register/3517703963541/WN_N0ZJNliZT8yS3_d-QRVwzA] << Back to List VIDIGAMI WEBINAR CAMPAIGNS THAT CONNECT: NOSTALGIA INSPIRES GIVING FEBRUARY 19TH, 2026 WATCH HIGHLIGHT VIDEO Meet the Advancement Team from the John Cooper School to see how they use nostalgic content to re-engage alumni and inspire giving. See how yearbooks, archives, and shared memories create powerful opportunities for reunions, milestone celebrations, and future fundraising campaigns. Discover how personalized access to past and present school life—photos, events, and stories—strengthens alumni connections and invites meaningful ways to give back to today’s students and families. Nostalgia isn’t just about looking back. It’s a catalyst for connection, community, and lasting support. Only registered users will receive the webinar recording. Register Now [https://us06web.zoom.us/webinar/register/2017703964878/WN_N0ZJNliZT8yS3_d-QRVwzA] --- Generated by SignalToAI v1.0.5 For more information: https://vidigami.com/llms.txt ## Page 3: The Nostalgia Factor: Strategic Storytelling for Alumni Engagement **Page URL:** https://vidigami.com/2026/01/23/the-nostalgia-factor-webinar/ **Summary:** The webinar titled 'The Nostalgia Factor: Strategic Storytelling for Alumni Engagement' focuses on enhancing alumni relationships through effective storytelling strategies that leverage nostalgia. It aims to improve alumni giving beyond the reported 7.1% median by fostering two-way communication and creating resonant visual content for diverse generational segments. **Primary Topics:** Alumni Engagement, Strategic Storytelling, Visual Content Strategy **Secondary Topics:** Generational Segmentation, Alumni Giving, Two-way Communication **Semantic Tags:** webinar, storytelling, alumni-engagement, visual-content-strategy, generational-marketing, nonprofit-fundraising, higher-education, alumni-programs, strategic-communications, online-learning, engagement-strategies, nostalgia-marketing, video-content, webinar-highlights, two-way-communication, event-promotion **Key Facts:** - Median alumni giving is reported at 7.1% by NAIS. - The webinar emphasizes moving beyond one-way communication. - Successful alumni programs should focus on building authentic relationships. **Frequently Asked Questions:** **Q1:** What is the main focus of the webinar? **A1:** The main focus of the webinar is to explore how to use nostalgia in storytelling to create effective alumni engagement strategies that resonate with different generational segments. **Q2:** Who should attend this webinar? **A2:** This webinar is ideal for alumni program coordinators, educational institutions, and marketers who are looking to enhance their alumni engagement efforts through innovative storytelling techniques. **Q3:** What insights can participants expect to gain? **A3:** Participants can expect to gain insights on building authentic, two-way relationships with alumni, as well as practical strategies for creating visual content that appeals to alumni across various decades. **Q4:** How can strategic storytelling impact alumni giving? **A4:** Strategic storytelling can significantly impact alumni giving by fostering deeper emotional connections and encouraging alumni to participate actively in their alma mater's initiatives, moving beyond the average giving rates. **Q5:** Is there a cost to watch the webinar? **A5:** The content indicates that participants need to fill out a form to watch the full webinar, implying that there may be no direct cost involved, but registration is required. **Content Type:** webinar **Content Intent:** inform **Target Audience:** Alumni program coordinators, educational institutions, and marketers focused on alumni engagement. ### Full Content source: https://vidigami.com/2026/01/23/the-nostalgia-factor-webinar/ content-type: ai-context-data ai-purpose: structured-content-reference last-updated: 2026-03-13T01:52:13.118Z signaltoai-version: 1.0.5 # The Nostalgia Factor: Strategic Storytelling for Alumni Engagement **Summary:** The webinar titled 'The Nostalgia Factor: Strategic Storytelling for Alumni Engagement' focuses on enhancing alumni relationships through effective storytelling strategies that leverage nostalgia. It aims to improve alumni giving beyond the reported 7.1% median by fostering two-way communication and creating resonant visual content for diverse generational segments. **Primary Topics:** Alumni Engagement, Strategic Storytelling, Visual Content Strategy **Secondary Topics:** Generational Segmentation, Alumni Giving, Two-way Communication **Semantic Tags:** - webinar - storytelling - alumni-engagement - visual-content-strategy - generational-marketing - nonprofit-fundraising - higher-education - alumni-programs - strategic-communications - online-learning - engagement-strategies - nostalgia-marketing - video-content - webinar-highlights - two-way-communication - event-promotion **Key Facts:** - Median alumni giving is reported at 7.1% by NAIS. - The webinar emphasizes moving beyond one-way communication. - Successful alumni programs should focus on building authentic relationships. **Frequently Asked Questions:** **Q1:** What is the main focus of the webinar? **A1:** The main focus of the webinar is to explore how to use nostalgia in storytelling to create effective alumni engagement strategies that resonate with different generational segments. **Q2:** Who should attend this webinar? **A2:** This webinar is ideal for alumni program coordinators, educational institutions, and marketers who are looking to enhance their alumni engagement efforts through innovative storytelling techniques. **Q3:** What insights can participants expect to gain? **A3:** Participants can expect to gain insights on building authentic, two-way relationships with alumni, as well as practical strategies for creating visual content that appeals to alumni across various decades. **Q4:** How can strategic storytelling impact alumni giving? **A4:** Strategic storytelling can significantly impact alumni giving by fostering deeper emotional connections and encouraging alumni to participate actively in their alma mater's initiatives, moving beyond the average giving rates. **Q5:** Is there a cost to watch the webinar? **A5:** The content indicates that participants need to fill out a form to watch the full webinar, implying that there may be no direct cost involved, but registration is required. **Content Type:** webinar **Content Intent:** inform **Target Audience:** Alumni program coordinators, educational institutions, and marketers focused on alumni engagement. **Authority Score:** 0.8 **Trust Indicators:** - cited sources - expert opinion - data-driven insights --- THE NOSTALGIA FACTOR: STRATEGIC STORYTELLING FOR ALUMNI ENGAGEMENT Watch Webinar [https://vidigami.com/2026/01/23/the-nostalgia-factor-strategic-storytelling-for-alumni-engagement/#form] << Back to List THE NOSTALGIA FACTOR: STRATEGIC STORYTELLING FOR ALUMNI ENGAGEMENT WATCH HIGHLIGHT VIDEO With NAIS reporting median alumni giving at just 7.1%, sustainable support requires moving beyond one-way blasts to building authentic, two-way relationships. This webinar explores how to leverage “The Nostalgia Factor” to craft visual storytelling strategies that resonate deeply with specific generational segments. We will outline the keys to success for modern alumni programs, focusing on how to create a visual content strategy that resonates with alumni of all decades. FILL OUT THE FORM TO WATCH THE FULL WEBINAR --- Generated by SignalToAI v1.0.5 For more information: https://vidigami.com/llms.txt ## Page 4: Private School Parent Engagement Strategies **Page URL:** https://vidigami.com/2025/02/19/private-school-parent-engagement-strategies-for-active-involvement/ **Summary:** The article discusses effective strategies for increasing parent engagement in private schools, emphasizing the importance of building strong school-family partnerships for student success. It outlines practical methods for fostering communication, creating welcoming environments, and encouraging parent involvement in school activities. **Primary Topics:** parent engagement, private schools, student success, school-family partnerships **Secondary Topics:** community building, communication strategies, parent involvement, educational workshops **Semantic Tags:** landing-page, parent-engagement-strategies, private-school-education, family-engagement, school-community-building, educational-workshops, communication-strategies, parent-volunteer-programs, student-success, inclusive-school-culture, community-engagement, parent-teacher-collaboration, barriers-to-engagement, school-event-planning, data-driven-engagement, child-development, parent-advisory-council, virtual-engagement-options, flexible-scheduling, cultural-inclusivity, student-engagement-research, recognizing-parent-involvement **Key Facts:** - Research shows that strong school communities improve academic outcomes and social-emotional development. - Effective communication channels are crucial for keeping parents informed and involved. - Regularly scheduled events enhance student engagement and parent participation. - Parent engagement leads to better academic performance and higher satisfaction. **Frequently Asked Questions:** **Q1:** Why is parent engagement important in private schools? **A1:** Parent engagement is crucial in private schools as it fosters stronger school-family partnerships, which are linked to improved academic performance and student well-being. Engaged parents contribute to a supportive learning environment and help schools understand family needs. **Q2:** What strategies can schools implement to increase parent engagement? **A2:** Schools can implement strategies such as hosting educational workshops, creating parent advisory councils, and organizing community events. Flexible scheduling for events and effective communication methods can also encourage more parents to participate. **Q3:** How can schools measure the success of parent engagement initiatives? **A3:** Schools can measure success by tracking attendance at events, collecting feedback through surveys, and analyzing the impact of engagement on student outcomes. Regular evaluation helps identify effective practices and areas for improvement. **Q4:** What role does communication play in parent engagement? **A4:** Effective communication is essential for building trust and keeping parents informed about school activities and their child's progress. Schools should utilize various communication channels such as newsletters, social media, and face-to-face interactions to engage parents. **Q5:** How can schools create a welcoming environment for parents? **A5:** Schools can create a welcoming environment by organizing inclusive events, providing designated spaces for parental interaction, and offering workshops that empower parents to support their children's education. A well-designed school website can also facilitate easy access to resources. **Content Type:** informational **Content Intent:** inform **Target Audience:** school administrators, educators, and parents involved in private education ### Full Content source: https://vidigami.com/2025/02/19/private-school-parent-engagement-strategies-for-active-involvement/ content-type: ai-context-data ai-purpose: structured-content-reference last-updated: 2026-03-13T01:52:13.672Z signaltoai-version: 1.0.5 # Private School Parent Engagement Strategies **Summary:** The article discusses effective strategies for increasing parent engagement in private schools, emphasizing the importance of building strong school-family partnerships for student success. It outlines practical methods for fostering communication, creating welcoming environments, and encouraging parent involvement in school activities. **Primary Topics:** parent engagement, private schools, student success, school-family partnerships **Secondary Topics:** community building, communication strategies, parent involvement, educational workshops **Semantic Tags:** - landing-page - parent-engagement-strategies - private-school-education - family-engagement - school-community-building - educational-workshops - communication-strategies - parent-volunteer-programs - student-success - inclusive-school-culture - community-engagement - parent-teacher-collaboration - barriers-to-engagement - school-event-planning - data-driven-engagement - child-development - parent-advisory-council - virtual-engagement-options - flexible-scheduling - cultural-inclusivity - student-engagement-research - recognizing-parent-involvement **Key Facts:** - Research shows that strong school communities improve academic outcomes and social-emotional development. - Effective communication channels are crucial for keeping parents informed and involved. - Regularly scheduled events enhance student engagement and parent participation. - Parent engagement leads to better academic performance and higher satisfaction. **Frequently Asked Questions:** **Q1:** Why is parent engagement important in private schools? **A1:** Parent engagement is crucial in private schools as it fosters stronger school-family partnerships, which are linked to improved academic performance and student well-being. Engaged parents contribute to a supportive learning environment and help schools understand family needs. **Q2:** What strategies can schools implement to increase parent engagement? **A2:** Schools can implement strategies such as hosting educational workshops, creating parent advisory councils, and organizing community events. Flexible scheduling for events and effective communication methods can also encourage more parents to participate. **Q3:** How can schools measure the success of parent engagement initiatives? **A3:** Schools can measure success by tracking attendance at events, collecting feedback through surveys, and analyzing the impact of engagement on student outcomes. Regular evaluation helps identify effective practices and areas for improvement. **Q4:** What role does communication play in parent engagement? **A4:** Effective communication is essential for building trust and keeping parents informed about school activities and their child's progress. Schools should utilize various communication channels such as newsletters, social media, and face-to-face interactions to engage parents. **Q5:** How can schools create a welcoming environment for parents? **A5:** Schools can create a welcoming environment by organizing inclusive events, providing designated spaces for parental interaction, and offering workshops that empower parents to support their children's education. A well-designed school website can also facilitate easy access to resources. **Content Type:** informational **Content Intent:** inform **Target Audience:** school administrators, educators, and parents involved in private education **Authority Score:** 0.85 **Trust Indicators:** - cited research studies - expert opinions - data-driven insights --- PRIVATE SCHOOL PARENT ENGAGEMENT STRATEGIES << Back to List Do you ever feel like getting parents involved in your school is an uphill battle? You’re not alone. Many school leadership face the same challenge: how to turn parental involvement into a meaningful partnership. But here’s the thing—private education parent engagement strategies don’t have to be complicated. In fact, it’s one of the most powerful tools for improving student success. Private school parent engagement strategies is about sharing practical, strategies to help administrators foster stronger connections with families, boost parental involvement, and create a community culture where everyone feels welcome. TL;DR: Family engagement is essential for student success. This guide offers schools practical strategies to increase family engagement and build stronger school-family partnerships. Group of children in uniform at school playing holding hands outdoors. Private School Parent Engagement Strategies build stronger school community. img[https://dzkqwmxzv16vl.cloudfront.net/kstudents.webp] BUILDING A STRONG SCHOOL COMMUNITY Building a strong school community [https://vidigami.com/2024/11/18/enhancing-community-engagement/] starts with creating a sense of belonging for both parents and students. Research shows that strong school communities thrive when they promote belonging, family engagement, and shared decision-making. Studies show that schools fostering interconnectedness among students, families, and educators not only achieve higher academic outcomes but also see improved social-emotional development, fewer behavioural issues, and greater participation in school activities. Structured opportunities for parent-teacher collaboration are key to this process, inclusive event programming, and systems for gathering family input. These efforts build trust, improve communication, and create a shared sense of responsibility for parent volunteers. A teacher smiling in class. Students in uniform looking at her. img[https://dzkqwmxzv16vl.cloudfront.net/tutor.webp] Most schools can host educational workshops, organize events like open houses, cultural nights, and family game nights to bring families together. These events offer opportunities to engage parents and families with school staff and other parents. It supplies an easy way for families at your school to provide input, support learning and stay informed about the topics relevant to their child’s progress. Encouraging parents to join on committees or as parent volunteers helps them feel engaged in school. Most parents are eager to attend social events, especially when they see how these activities can positively impact their child’s learning and development. * Developing a parent advisory council allows families to share input on school policies and initiatives, strengthening family-school partnerships. * Involving parents in decision-making processes gives an opportunity to understand parents’ perspectives on student well-being. * Hosting educational workshops, conferences and informal gatherings also builds trust and communication. * Creating extracurricular activities for parents to connect with each other deepens relationships and collaboration. Building strong family engagement is crucial for creating a holistic approach to education that supports students’ overall success. THE NEUROSCIENCE AND PSYCHOLOGY OF BELONGING IN EDUCATIONAL SETTINGS Research shows that feeling like you belong is a basic human need. When people feel included, their brain works better, helping them think clearly and manage their emotions. When students feel welcome at school, have increased activity in the prefrontal cortex. They can focus, plan, and solve problems more easily, which helps them succeed in class. On the other hand, when students feel left out, their brains trigger a heightened amygdala response, meaning they react with stress, making it harder to think clearly or remember things. This is why schools that focus on building a strong, supportive community see better results and more engaged students in the classroom. UNDERSTANDING PARENT ENGAGEMENT Parent engagement plays a vital role in building a strong community. School leaders should recognize that parent involvement can take many forms, such as volunteering, attending or joining special events. When parents are actively engaged, it can lead to better academic performance, stronger relationships, and higher parent satisfaction. Schools can develop strategies that make it easier for parents to participate, like offering flexible schedules or creating welcoming environments. Using clear communication channels is also key to keeping parents informed and involved. School leaders should rely on data and research to guide their efforts and measure the impact of parent engagement on student outcomes. This is where technology integration becomes essential. For example, having a private and secure community engagement platform like Vidigami [https://vidigami.com] becomes invaluable. Parents clapping and taking photos on their cellphones. Private School Parent Engagement Strategies build stronger school community. img[https://dzkqwmxzv16vl.cloudfront.net/womanphotos.webp] EFFECTIVE COMMUNICATION STRATEGIES Strong communication is the foundation of building trust with families. School leaders should focus on creating two-way communication that allows both schools and parents to share ideas and concerns. Many parents appreciate regular updates through: * newsletters * emails * social media * face-to-face interactions * parent-teacher conferences * Private community platform A parent portal or website can also make it easier for families to access important information and resources. Encouraging open and transparent communication between parents, and school administration builds stronger relationships. Middle school parents will have different interests than lower school parents. Tailoring specific information for each group is essential to a clear communication strategy. For example: When your lower school community sees what older students are accomplishing, it can serve as a valuable retention tool. Using surveys and focus groups helps gather feedback from parents, ensuring communication strategies meet their needs effectively. A recent webinar [https://vidigami.com/2024/02/18/vidigami-cardinal-gibbons/] featuring Lesley Coe, Chief Technology Officer, and Sarah Hardin, Director of Marketing and Communications, at Cardinal Gibbons High School, highlighted the transformative impact of Vidigami on their institution’s education technology stack. By effectively managing media, schools can enhance communication, interaction, and learning within their communities. CREATING A WELCOMING ENVIRONMENT A welcoming school environment is key to fostering parent involvement and supporting school success. Schools can encourage engagement by hosting activities and events that highlight ways parents can support and feel included. * Creating a parent lounge * Designating spaces for families to connect and build relationships. * Offering workshops on topics like child development * Teaching/Learning strategies to help parents feel empowered and participate in their child’s education. * A well-designed school website can also meet families at their pain points by providing easy access to resources, event information, and tools to support their child’s learning journey. A happy group of people smiling. img[https://dzkqwmxzv16vl.cloudfront.net/parents1.webp] Schools can strengthen partnerships with families and better track progress toward shared goals, by building an inclusive atmosphere. Nowadays, parents often explore different school options for their children, even while their child is currently enrolled in your school, especially during the elementary school years. LEVERAGING PARENT EXPERTISE Parents meeting to discuss their unique skills. img[https://dzkqwmxzv16vl.cloudfront.net/smallgroup.webp] Parents from diverse backgrounds bring unique skills and knowledge that can greatly benefit the school community. Creating a parent volunteer program, can help schools match parents’ expertise and interests with specific needs such as: * Mentoring students * Assisting with special events * Supporting classroom activities. * Inviting parents to share their knowledge through workshops * Guest speaking * Collaborative projects with teachers and students. Gathering parent feedback ensures their voices are included in decision-making processes, strengthening partnerships. Recognizing and celebrating parent contributions fosters a sense of appreciation and encourages continued involvement, making the school a more inclusive and dynamic environment. THE IMPACT OF REGULAR EVENTS AND ACTIVITIES ON STUDENT ENGAGEMENT: AN EVIDENCE-BASED ANALYSIS Regularly scheduled school events and activities serve to bring students and parents together, leading to better grades, stronger friendships, and more parent engagement. Recent research shows that well-planned programs, designed to match students’ interests and how they interact, help them focus better, feel more connected to their school, and stay committed to their education. Edutopia’s case study shows that replacing regular pep rallies with events focused on specific interests, like cricket matches or esports, lowered the number of students not participating from 37% to 18% in two years. This worked because the events made students feel recognized—68% of the newly involved students said it was the first time they felt noticed by their school. A study by Purdue University Global looked at 2,110 online students and found that joining virtual clubs made students feel 41% more connected. However, only 12% of students actually joined these clubs. This shows there’s a hidden demand for online spaces to connect, especially since 79% of students who didn’t join said they would if the events fit their work schedules. Students in uniform smiling and laughing. Private School Parent Engagement Strategies build stronger school community. img[https://dzkqwmxzv16vl.cloudfront.net/educationsmile.webp] MEASURING SUCCESS AND CELEBRATING PARENT INVOLVEMENT Measuring the impact of family engagement is important for building strong connections between parents and schools. Both private and public schools can create clear ways to track progress, such as monitoring attendance at school events or participation in programs that support child development. Schools need policies in place to collect the data needed to measure success. Involving the parent teacher association can further strengthen parent engagement by encouraging collaboration and feedback. Using this data, along with parent input, helps evaluate what is working and identify areas for improvement, ultimately benefiting the children. Celebrating parent contributions, whether through recognition events or small tokens of appreciation, encourages continued involvement and strengthens the school community. In private schools and middle schools, recognizing parents who show exceptional dedication not only builds stronger partnerships with families but also inspires others to engage. By aligning these efforts with school policies and focusing on measurable outcomes, schools can create a more supportive and connected environment. BREAKING DOWN BARRIERS TO PARENT ENGAGEMENT A person on their tablet looking at photos of activities happening at school. Private School Parent Engagement Strategies build stronger school community. img[https://dzkqwmxzv16vl.cloudfront.net/iPad_1.webp] School leadership plays an important role in supporting parent engagement by identifying and addressing barriers that may prevent participation. For example, in middle schools, language and cultural differences can make it harder for some families to get involved, but offering images that explain the events can help. Schools can also encourage parent volunteers by creating strategies to reach parents with busy schedules or limited mobility, such as hosting virtual meetings or flexible events. Partnering with the parent teacher association can also create more accessible opportunities for involvement. Using technology makes communication easier, while providing resources and support ensures all parents feel welcomed and empowered to participate. SUPPORTING STUDENTS THROUGH PARENT ENGAGEMENT A parent using Vidigami to look at the events happening at school. Private School Parent Engagement Strategies build stronger school community. img[https://dzkqwmxzv16vl.cloudfront.net/Desktop_3.webp] Charter schools and middle schools often face challenges in engaging parents due to diverse family backgrounds, time constraints, and communication gaps. Research highlights barriers such as: * busy schedules * cultural differences * unclear communication However, there are effective strategies to address these issues and build stronger family-school partnerships. ADDRESSING TIME AND SCHEDULING CHALLENGES Many parents struggle to engage due to busy work schedules. Schools can help by offering flexible options, such as rotating event times across mornings, evenings, and weekends or hosting short, focused events that last 30 minutes or less. Virtual options, like pre-recorded teacher updates or mobile app check-ins, also make it easier for parents to stay connected with their children’s progress. Eliminating barriers for parent engagement. BRIDGING CULTURAL AND LANGUAGE GAPS For families who speak different languages or come from diverse cultural backgrounds, schools can engage parents by providing bilingual facilitators, culturally translated materials, and community liaisons who represent the school’s diverse population. These efforts help parents feel more comfortable and confident in supporting their children’s education. This can start in your school’s website. By addressing these barriers, charter schools and middle schools can create stronger partnerships with families, ensuring children receive the support they need to succeed. CASE STUDY: PARENT ENGAGEMENT & CHILD DEVELOPMENT Facing 68% disengagement among fathers, this Australian private school achieved 94% participation through: 1. Interest-aligned volunteering (bike repair workshops leveraging mechanical skills) 2. Non-academic event framing (cross-country carnivals reframed as family fitness challenges) 3. Extended facility access (weekend woodworking sessions in school sheds) After the program, students attendance improved by 22%, and middle school kids had 15% better STEM grades. This is a great example of success, even though it wasn’t based on data from a private school. KEY TAKEAWAYS * Parent engagement plays a crucial role in supporting student learning and well-being, not only in middle school but across all grade levels. * To ensure strategies are effective schools should develop a clear evaluation plan that uses data and parent engagement feedback to assess progress. * Tools like surveys, parent-teacher meetings, and even text messages, can help gather input from families, allowing schools to better understand and address their needs. * Schools can also evaluate specific activities, such as field trips or workshops, to see how they impact engagement. All of this * Identifying areas for improvement allows schools to adjust their approach and better meet parents’ needs. * Celebrating successes and recognizing parent contributions fosters a positive environment that encourages continued involvement and collaboration. * Building strong family engagement doesn’t have to be complicated, but it does require intentionality. * Asking thoughtful questions can open the door to meaningful conversations that help educators better understand each student’s unique background and aspirations: * “What are your hopes for your child?” * “What support do you think your child needs?” * These connections are most effective when the focus is on relationships. Parents are more likely to stay engaged when they feel heard and valued, not when they’re bogged down with forms or compliance tasks. * By prioritizing genuine communication and creating a feedback loop with families, schools can adapt to meet the evolving needs of students and parents. Building strong partnerships to include your school community and support student success isn’t easy—it requires hard work. However, the benefits are invaluable. Is Vidigami a good fit for my school? Book a demo and find out: RESOURCES 1. [PDF] The Importance of Building a School Community [https://learn.k20center.ou.edu/professional-learning/16/Research%20Brief%20Building%25E2%2580%2594Building%20School%20and%20Classroom%20Community.pdf?rev=25906] 2. [PDF] Parent Engagement Research – Family-School Partnerships [https://www.education.gov.au/download/3678/parent-engagement-research/5360/document/pdf] 3. Parent Advisory Council – Vancouver School Board [https://www.vsb.bc.ca/elsie-roy/page/1502/parent-advisory-council] 4. [PDF] EA 006 384 Open House in Your School [https://files.eric.ed.gov/fulltext/ED095651.pdf] 5. Who’s doing the talking? Teacher and parent experiences of parent-teacher conferences [https://www.scielo.org.za/scielo.php?script=sci_arttext&pid=S0256-01002012000100007] 6. [PDF] Community Schools as an Effective School Improvement Strategy [https://learningpolicyinstitute.org/sites/default/files/product-files/Community_Schools_Effective_REPORT.pdf] 7. Student engagement in organizing extracurricular activities [https://pubmed.ncbi.nlm.nih.gov/36240333/] 8. Interest-Based Events Can Boost Students’ Sense of Belonging [https://www.edutopia.org/article/interest-based-events-can-boost-students-sense-belonging/] 9. How Student Engagement Can Make or Break Your Retention Rate [https://moderncampus.com/blog/how-student-engagement-boosts-success-retention.html] 10. [PDF] enhancing online student engagement with extracurricular activities [https://iacis.org/iis/2018/3_iis_2018_202-211.pdf] 11. What is student engagement and why is it important? [https://www.youscience.com/resources/blog/student-engagement/] 12. Evaluation of Students’ Engagement and Motivation to Participate in Virtual Events [https://journal.uitm.edu.my/ojs/index.php/BEJ/article/view/1384] 13. Driving Parent Engagement: Strategies for PreK-12 Private Schools [https://hubbli.com/driving-parent-engagement-strategies-for-prek-12-private-schools/] 14. The 12 best parent engagement strategies in school [https://www.jotform.com/blog/parent-engagement-strategies/] 15. Strategies for Effective Parent Involvement in Education [https://www.euroschoolindia.com/blogs/strategies-for-effective-parent-involvement-in-education/] 16. 60 Parent Engagement Ideas To Boost School Involvement [https://possip.com/60-parent-engagement-ideas-to-boost-school-involvement/] 17. 5 Common Barriers to Communication Between Parents and Teachers [https://www.parentpay.com/schoolcomms/blog/5-common-barriers-to-communication-between-parents-and-teachers/] 18. [PDF] Engaging parents in their child’s learning and wellbeing [https://www.isq.qld.edu.au/media/5ojng045/engaging_parents_issues_paper.pdf] 19. 5 Common Barriers to Parent Engagement [https://paywat.com/5-common-barriers-to-parent-engagement/] 20. Breaking down barriers to engage dads in their child’s education [https://parentsnetwork.qld.edu.au/2019/07/09/breaking-down-barriers-to-engage-dads-in-their-childs-education/] --- Generated by SignalToAI v1.0.5 For more information: https://vidigami.com/llms.txt ## Page 5: Enhancing Community Engagement: The Power of Vidigami in School Media Management **Page URL:** https://vidigami.com/2024/11/18/enhancing-community-engagement/ **Summary:** The article discusses how Vidigami serves as a transformative media management platform for schools, enhancing community engagement by organizing and sharing digital media effectively. It highlights the platform's features, such as automated tagging and robust privacy controls, which help schools preserve and share their community's cherished memories. **Primary Topics:** Community Engagement, School Media Management, Digital Content Preservation **Secondary Topics:** Privacy and Consent in Sharing Media, Artificial Intelligence in Media Management, Educational Technology **Semantic Tags:** landing-page, blog-post, media-management, community-engagement, educational-technology, school-marketing, vidigami, digital-content, user-experience, privacy-controls, automated-tagging, school-communities, photo-sharing, student-engagement, content-organization, webinar, school-archives, media-archive, community-building, educators, school-admissions **Key Facts:** - Vidigami is designed specifically for school communities to manage and archive media. - The platform uses AI to automatically tag and categorize uploaded media. - Rob Kodama, the author, has over 20 years of experience in education and media management. **Frequently Asked Questions:** **Q1:** What is Vidigami? **A1:** Vidigami is a media management platform designed specifically for schools, enabling them to organize, archive, and share digital media such as photos and videos effectively while preserving privacy and consent. **Q2:** How does Vidigami enhance community engagement? **A2:** Vidigami enhances community engagement by allowing schools to easily share memories among students, parents, teachers, and alumni, creating a sense of belonging and connection within the school community. **Q3:** What are the key features of Vidigami? **A3:** Key features of Vidigami include an intelligent content management system that automatically tags and categorizes media, robust privacy controls, and tools for seamless sharing, all designed to enhance the user experience. **Q4:** Who is Rob Kodama? **A4:** Rob Kodama is the Director of Sales at Vidigami and has over 20 years of experience in admissions and marketing within the educational sector. He is also a Certified Master Gurian Trainer. **Q5:** Can schools schedule a demo of Vidigami? **A5:** Yes, schools interested in exploring Vidigami can schedule a demo by contacting Rob Kodama via email at rob.kodama@vidigami.com. **Content Type:** article **Content Intent:** inform **Target Audience:** Educational institutions, school administrators, and parents interested in community engagement and media management solutions. ### Full Content source: https://vidigami.com/2024/11/18/enhancing-community-engagement/ content-type: ai-context-data ai-purpose: structured-content-reference last-updated: 2026-03-13T01:52:13.762Z signaltoai-version: 1.0.5 # Enhancing Community Engagement: The Power of Vidigami in School Media Management **Summary:** The article discusses how Vidigami serves as a transformative media management platform for schools, enhancing community engagement by organizing and sharing digital media effectively. It highlights the platform's features, such as automated tagging and robust privacy controls, which help schools preserve and share their community's cherished memories. **Primary Topics:** Community Engagement, School Media Management, Digital Content Preservation **Secondary Topics:** Privacy and Consent in Sharing Media, Artificial Intelligence in Media Management, Educational Technology **Semantic Tags:** - landing-page - blog-post - media-management - community-engagement - educational-technology - school-marketing - vidigami - digital-content - user-experience - privacy-controls - automated-tagging - school-communities - photo-sharing - student-engagement - content-organization - webinar - school-archives - media-archive - community-building - educators - school-admissions **Key Facts:** - Vidigami is designed specifically for school communities to manage and archive media. - The platform uses AI to automatically tag and categorize uploaded media. - Rob Kodama, the author, has over 20 years of experience in education and media management. **Frequently Asked Questions:** **Q1:** What is Vidigami? **A1:** Vidigami is a media management platform designed specifically for schools, enabling them to organize, archive, and share digital media such as photos and videos effectively while preserving privacy and consent. **Q2:** How does Vidigami enhance community engagement? **A2:** Vidigami enhances community engagement by allowing schools to easily share memories among students, parents, teachers, and alumni, creating a sense of belonging and connection within the school community. **Q3:** What are the key features of Vidigami? **A3:** Key features of Vidigami include an intelligent content management system that automatically tags and categorizes media, robust privacy controls, and tools for seamless sharing, all designed to enhance the user experience. **Q4:** Who is Rob Kodama? **A4:** Rob Kodama is the Director of Sales at Vidigami and has over 20 years of experience in admissions and marketing within the educational sector. He is also a Certified Master Gurian Trainer. **Q5:** Can schools schedule a demo of Vidigami? **A5:** Yes, schools interested in exploring Vidigami can schedule a demo by contacting Rob Kodama via email at rob.kodama@vidigami.com. **Content Type:** article **Content Intent:** inform **Target Audience:** Educational institutions, school administrators, and parents interested in community engagement and media management solutions. **Authority Score:** 0.8 **Trust Indicators:** - Expert opinion from Rob Kodama - Links to related resources and webinars - Mention of privacy controls and consent administration --- ENHANCING COMMUNITY ENGAGEMENT << Back to List In an age where digital content dominates, organizations actively harness media to foster meaningful connections.  Enhancing Community Engagement: The Power of Vidigami in School Media Management “Enhancing Community Engagement: The Power of Vidigami in School Media Managment” was first published on Rob Kodama’s LinkedIn [https://www.linkedin.com/pulse/enhancing-community-engagement-power-vidigami-school-media-rob-kodama-xm6nc/?trackingId=%2B2sGEChrSZeb2BWxWwaC1Q%3D%3D]. With over 20 years of experience, Rob Kodama [https://www.robkodama.com/]has excelled as a Director of Admissions, specializing in Marketing, and International Programming. As a Certified Master Gurian Trainer [https://gurianinstitute.com/], he collaborates with schools and parent groups to address developmental differences between boys and girls. Currently, he serves as the Director of Sales at Vidigami, leveraging his expertise to drive innovative solutions in education. In an age where digital content reigns supreme, harnessing the power of media to foster community engagement is paramount. For educational institutions like  Cardinal Gibbons High School [https://www.cghsnc.org/], the challenge lies in not only capturing precious moments but also in effectively organizing, archiving, and sharing them with the community. This is where Vidigami steps in as a game changer. VIDIGAMI: MORE THAN A MEDIA MANAGEMENT PLATFORM – A CATALYST FOR COMMUNITY ENGAGEMENT Vidigami isn’t just another media management platform; it’s a living archive tailored to the unique needs of school communities. With a blend of artificial intelligence and robust privacy controls, Vidigami empowers schools to centralize their media assets, ensuring that every cherished photo and video finds its place in the digital narrative of the institution. Having dedicated 28 years of my life to Crespi Carmelite High School in various roles, including director of admissions, marketing, teacher, and coach, I understand the value of time and the importance of preserving memories.  * Vidigami is poised to revolutionize how schools like ours handle digital media content. * No longer will great photos and videos disappear into the void when individuals leave our institutions. * Vidigami ensures that these moments are not only preserved but also easily accessible to all members of the community. AUTOMATICALLY TAGS AND CATEGORIZES UPLOADED MEDIA One of the standout features of Vidigami is its intelligent content management system, which automatically tags and categorizes uploaded media, making it effortlessly searchable and shareable.  A photo of a student working on a community garden. The face has a square surrounding her face. It is showing a search bar, and three names are being displayed. img[https://dzkqwmxzv16vl.cloudfront.net/facetag.webp] This not only streamlines the process of organizing content but also enhances the overall user experience, allowing members of the community to relive cherished memories with just a few clicks. Privacy and consent are paramount in today’s digital landscape, especially when it comes to sharing media involving students. Vidigami’s robust consent administration ensures that the privacy of individuals is respected while still facilitating seamless sharing within the community. Whether it’s photos from teachers, staff, parents, or students, Vidigami provides a secure platform where every upload contributes to the rich tapestry of the school’s media archive. VIDIGAMI @ CARDINAL GIBBONS HIGH SCHOOL A recent webinar [https://vidigami.com/2024/02/18/vidigami-cardinal-gibbons/] featuring Lesley Coe, Chief Technology Officer, and Sarah Hardin, Director of Marketing and Communications, at Cardinal Gibbons High School, highlighted the transformative impact of Vidigami on their institution’s education technology stack. By effectively managing media, schools can enhance communication, interaction, and learning within their communities. https://vimeo.com/916101248/b6afa08e7e Vidigami isn’t just about managing media; it’s about fostering a sense of belonging and community among students, parents, teachers, and alumni. By embracing Vidigami, schools can unlock the full potential of their digital media content, creating a vibrant tapestry of memories that strengthens bonds and enriches the educational experience. VIDIGAMI IS MORE THAN JUST A PHOTO MANAGEMENT TOOL. Evolution of School Marketing tools, Vidigami app on different devices. img[https://dzkqwmxzv16vl.cloudfront.net/Vidigamidevices.webp] Vidigami is more than just a photo management tool; it’s a catalyst for community engagement and storytelling within educational institutions. As schools strive to adapt to the digital age, Vidigami emerges as an indispensable ally in their quest to preserve memories, enhance communication, and build stronger, more connected communities. So, if you haven’t already explored the possibilities of Vidigami, now is the time. Let’s embrace this transformative platform and see how it can revolutionize the way we manage and share our school’s digital media content. Together, let’s embark on a journey of discovery and community building with Vidigami at our side. Email me [rob.kodama@vidigami.com] today to schedule your demo and talk about more admissions solutions! Enhancing Community Engagement: The Power of Vidigami in School Media Management. A grid of photos of teams smiling and posing. img[https://dzkqwmxzv16vl.cloudfront.net/Prof2.webp] Enhancing Community Engagement: The Power of Vidigami in School Media Management. A female student holding a soccer ball wearing a blue uniform. img[https://dzkqwmxzv16vl.cloudfront.net/Prof.webp] Enhancing Community Engagement: The Power of Vidigami in School Media Management. A female student holding a soccer ball wearing a blue uniform. img[https://dzkqwmxzv16vl.cloudfront.net/Prof1.webp] This article was written by Rob Kodama.  [https://www.linkedin.com/in/robkodama/] RELATED LINKS Contact Rob Kodama [rob.kodama@vidigami.com] Vidigami is  a 9ine Certified Vendor [https://www.9ine.com/certified-vendor-programme/vidigami] Explore the full webinar [https://cms.vidigami.com/cardinal-webinar-title] For Cardinal Gibbons High School. Is Vidigami the right fit for your school? Book a demo and find out. [https://cms.vidigami.com/bookademoformpage] ENHANCING COMMUNITY ENGAGEMENT: THE POWER OF VIDIGAMI IN SCHOOL MEDIA MANAGEMENT --- Generated by SignalToAI v1.0.5 For more information: https://vidigami.com/llms.txt ## Page 6: Vidigami v2 **Page URL:** https://vidigami.com/ **Summary:** Vidigami is a private and secure media management platform designed for schools to capture and share their community's stories, empowering educators, families, and students to engage with school life through organized photo management. **Primary Topics:** Photo management, Privacy and security in schools, Community engagement **Secondary Topics:** Media sharing, Educational technology, User testimonials **Semantic Tags:** landing-page, product-page, photo-management, media-management, school-communications, secure-sharing, user-demo, community-engagement, student-life, privacy-protection, educational-tools, family-involvement, photo-sharing, student-photography, cloud-storage, batch-uploading, user-friendly-interface, school-stories, media-curation, cross-platform-access **Key Facts:** - Over 4.5 million photos uploaded to the platform. - Vidigami is used by schools worldwide, benefiting more than half a million students, families, and educators. - The platform allows for batch uploads, intelligent organization, and automatic sharing of photos. **Frequently Asked Questions:** **Q1:** What is Vidigami? **A1:** Vidigami is a secure media management platform designed specifically for schools. It allows educators, students, and families to capture, organize, and share school stories and moments in a private and secure environment. **Q2:** How does Vidigami ensure privacy? **A2:** Vidigami prioritizes privacy by providing schools with tools to manage consent and control access to shared media. This ensures that families can engage confidently, knowing that their privacy is respected. **Q3:** What features does Vidigami offer for photo management? **A3:** Vidigami offers features such as batch photo uploads, intelligent organization of images into categories and albums, and automatic sharing of curated content with families, making photo management efficient and user-friendly. **Q4:** Who can use Vidigami? **A4:** Vidigami is designed for use by schools, including educators, administrators, students, and their families. It aims to create a collaborative environment for capturing and sharing school experiences. **Q5:** Is there a demo available for Vidigami? **A5:** Yes, prospective users can book a demo to learn more about how Vidigami works and how it can benefit their school community. The demo can be scheduled through their website. **Content Type:** informational **Content Intent:** inform **Target Audience:** Educators, school administrators, parents, and students ### Full Content source: https://vidigami.com/ content-type: ai-context-data ai-purpose: structured-content-reference last-updated: 2026-03-13T01:52:13.792Z signaltoai-version: 1.0.5 # Vidigami v2 **Summary:** Vidigami is a private and secure media management platform designed for schools to capture and share their community's stories, empowering educators, families, and students to engage with school life through organized photo management. **Primary Topics:** Photo management, Privacy and security in schools, Community engagement **Secondary Topics:** Media sharing, Educational technology, User testimonials **Semantic Tags:** - landing-page - product-page - photo-management - media-management - school-communications - secure-sharing - user-demo - community-engagement - student-life - privacy-protection - educational-tools - family-involvement - photo-sharing - student-photography - cloud-storage - batch-uploading - user-friendly-interface - school-stories - media-curation - cross-platform-access **Key Facts:** - Over 4.5 million photos uploaded to the platform. - Vidigami is used by schools worldwide, benefiting more than half a million students, families, and educators. - The platform allows for batch uploads, intelligent organization, and automatic sharing of photos. **Frequently Asked Questions:** **Q1:** What is Vidigami? **A1:** Vidigami is a secure media management platform designed specifically for schools. It allows educators, students, and families to capture, organize, and share school stories and moments in a private and secure environment. **Q2:** How does Vidigami ensure privacy? **A2:** Vidigami prioritizes privacy by providing schools with tools to manage consent and control access to shared media. This ensures that families can engage confidently, knowing that their privacy is respected. **Q3:** What features does Vidigami offer for photo management? **A3:** Vidigami offers features such as batch photo uploads, intelligent organization of images into categories and albums, and automatic sharing of curated content with families, making photo management efficient and user-friendly. **Q4:** Who can use Vidigami? **A4:** Vidigami is designed for use by schools, including educators, administrators, students, and their families. It aims to create a collaborative environment for capturing and sharing school experiences. **Q5:** Is there a demo available for Vidigami? **A5:** Yes, prospective users can book a demo to learn more about how Vidigami works and how it can benefit their school community. The demo can be scheduled through their website. **Content Type:** informational **Content Intent:** inform **Target Audience:** Educators, school administrators, parents, and students **Authority Score:** 0.85 **Trust Indicators:** - User testimonials from school officials and parents - Cited examples of schools using the platform - Privacy policy details --- COMMUNITY PHOTO MANAGEMENT FOR SCHOOLS. Vidigami empowers educators, families and students with a private and secure media management platform for capturing and sharing school stories. Book a demo [https://vidigami.com/#demo] PRIVATE & SECURE Your School has full control over access to Vidigami and your content. EASILY CENTRALIZE Invited members can upload batches of photos from any device. INTELLIGENTLY ORGANIZE Photos are tagged & organized when uploaded into Categories, Pages, and Albums. AUTOMATICALLY SHARE Photos of student life and work are curated and automatically shared with their families. QUICK ACCESS Easily search and find photos you need, when you need them. It’s that easy. Mark Orchison☆☆☆☆☆CEO & Founder, 9ine Certified [https://www.9ine.com/newsblog/9ine-consulting-vidigami-to-the-certified-vendor-programme] “Vidigami’s solution plays a pivotal role in ensuring the safety of digital photo management within school communities.” Scott Ardill☆☆☆☆☆Chief Technology Officer, The John Cooper School [https://vidigami.com/2024/02/18/john-cooper-school/] “Vidigami really helps bring together the whole community.” SCHOOLS AROUND THE WORLD. Vidigami is a secure media management platform for schools. Transforming how more than a half-million students, families and educators worldwide capture and share their school experience. Ardingly School Logo, in United Kingdom is using Vidigami. A secure media management platform designed for schools. img[https://dzkqwmxzv16vl.cloudfront.net/ardingly.webp] https://www.ardingly.com/ Cardinal Gibbons Logo, in USA is using Vidigami. A secure media management platform designed for schools. img[https://dzkqwmxzv16vl.cloudfront.net/cardinal.webp] https://www.cghsnc.org/ Cathedral School Logo, in USA is using Vidigami. A secure media management platform designed for schools. img[https://dzkqwmxzv16vl.cloudfront.net/cathedral.webp] https://www.cathedralschool.net/ Chinese American International School Logo, in Beijing China is using Vidigami. A secure media management platform designed for schools. img[https://dzkqwmxzv16vl.cloudfront.net/cais.webp] https://www.cais.org/ The John Cooper School Logo, in USA is using Vidigami. A secure media management platform designed for schools. img[https://dzkqwmxzv16vl.cloudfront.net/cooper.webp] https://www.johncooper.org/ Crystal Springs Uplands School logo in USA is using Vidigami. A secure media management platform designed for schools. img[https://dzkqwmxzv16vl.cloudfront.net/crystal.webp] https://www.crystal.org/ Foxcroft School Logo, in USA is using Vidigami. A secure media management platform designed for schools. img[https://dzkqwmxzv16vl.cloudfront.net/foxcroft.webp] https://www.foxcroft.org/ International School of Beijing Logo, in Beijing China is using Vidigami. A secure media management platform designed for schools. img[https://dzkqwmxzv16vl.cloudfront.net/its.webp] https://www.isb.cn/ Montcrest School logo in Toronto, Canada is using Vidigami. A secure media management platform designed for schools. img[https://dzkqwmxzv16vl.cloudfront.net/Montcrest.webp] https://www.montcrest.ca/ Open Window school logo, in USA is using Vidigami. A secure media management platform designed for schools. img[https://dzkqwmxzv16vl.cloudfront.net/ows.webp] https://www.openwindowschool.org/ Scotch College logo, in Perth, Australia is using Vidigami. A secure media management platform designed for schools. img[https://dzkqwmxzv16vl.cloudfront.net/scotch.webp] https://www.scotch.wa.edu.au/ Tanglin Trust School logo, in Singapore is using Vidigami. A secure media management platform designed for schools. img[https://dzkqwmxzv16vl.cloudfront.net/tangling.webp] https://www.tts.edu.sg/ Tokyo International School logo, in Ibaraki, Japan is using Vidigami. A secure media management platform designed for schools. img[https://dzkqwmxzv16vl.cloudfront.net/tis.webp] https://tis.ac.jp/ Twyford School logo, in United Kingdom is using Vidigami. A secure media management platform designed for schools. img[https://dzkqwmxzv16vl.cloudfront.net/twyford.webp] https://www.twyfordschool.com/ United Nations International School of Hanoi logo, in Vietnam is using Vidigami. A secure media management platform designed for schools. img[https://dzkqwmxzv16vl.cloudfront.net/Unis.webp] https://www.unishanoi.org/ Trinity Pawling school logo, in USA is using Vidigami. A secure media management platform designed for schools. img[https://dzkqwmxzv16vl.cloudfront.net/pawling.webp] https://www.trinitypawling.org/ Aiglon School logo in Chesieres Switzerland is using Vidigami. A secure media management platform designed for schools. img[https://dzkqwmxzv16vl.cloudfront.net/aiglon.webp] https://www.aiglon.ch/ Seven Hills School logo, in USA is using Vidigami. A secure media management platform designed for schools. img[https://dzkqwmxzv16vl.cloudfront.net/seven.webp] https://www.sevenhillsschool.org/ Pace Academy School logo, in USA is using Vidigami. A secure media management platform designed for schools. img[https://dzkqwmxzv16vl.cloudfront.net/pace.webp] https://www.paceacademy.org/ Proctor school logo, in USA is using Vidigami. A secure media management platform designed for schools. img[https://dzkqwmxzv16vl.cloudfront.net/proctor.webp] https://www.proctoracademy.org/ Fort Worth Country Day school logo, in USA is using Vidigami. A secure media management platform designed for schools. img[https://dzkqwmxzv16vl.cloudfront.net/fwcd.webp] https://www.fwcd.org/ Ardingly School Logo, in United Kingdom is using Vidigami. A secure media management platform designed for schools. img[https://dzkqwmxzv16vl.cloudfront.net/ardingly.webp] https://www.ardingly.com/ Cardinal Gibbons Logo, in USA is using Vidigami. A secure media management platform designed for schools. img[https://dzkqwmxzv16vl.cloudfront.net/cardinal.webp] https://www.cghsnc.org/ Cathedral School Logo, in USA is using Vidigami. A secure media management platform designed for schools. img[https://dzkqwmxzv16vl.cloudfront.net/cathedral.webp] https://www.cathedralschool.net/ Chinese American International School Logo, in Beijing China is using Vidigami. A secure media management platform designed for schools. img[https://dzkqwmxzv16vl.cloudfront.net/cais.webp] https://www.cais.org/ The John Cooper School Logo, in USA is using Vidigami. A secure media management platform designed for schools. img[https://dzkqwmxzv16vl.cloudfront.net/cooper.webp] https://www.johncooper.org/ Crystal Springs Uplands School logo in USA is using Vidigami. A secure media management platform designed for schools. img[https://dzkqwmxzv16vl.cloudfront.net/crystal.webp] https://www.crystal.org/ Foxcroft School Logo, in USA is using Vidigami. A secure media management platform designed for schools. img[https://dzkqwmxzv16vl.cloudfront.net/foxcroft.webp] https://www.foxcroft.org/ International School of Beijing Logo, in Beijing China is using Vidigami. A secure media management platform designed for schools. img[https://dzkqwmxzv16vl.cloudfront.net/its.webp] https://www.isb.cn/ Montcrest School logo in Toronto, Canada is using Vidigami. A secure media management platform designed for schools. img[https://dzkqwmxzv16vl.cloudfront.net/Montcrest.webp] https://www.montcrest.ca/ Open Window school logo, in USA is using Vidigami. A secure media management platform designed for schools. img[https://dzkqwmxzv16vl.cloudfront.net/ows.webp] https://www.openwindowschool.org/ Scotch College logo, in Perth, Australia is using Vidigami. A secure media management platform designed for schools. img[https://dzkqwmxzv16vl.cloudfront.net/scotch.webp] https://www.scotch.wa.edu.au/ Tanglin Trust School logo, in Singapore is using Vidigami. A secure media management platform designed for schools. img[https://dzkqwmxzv16vl.cloudfront.net/tangling.webp] https://www.tts.edu.sg/ Tokyo International School logo, in Ibaraki, Japan is using Vidigami. A secure media management platform designed for schools. img[https://dzkqwmxzv16vl.cloudfront.net/tis.webp] https://tis.ac.jp/ Twyford School logo, in United Kingdom is using Vidigami. A secure media management platform designed for schools. img[https://dzkqwmxzv16vl.cloudfront.net/twyford.webp] https://www.twyfordschool.com/ United Nations International School of Hanoi logo, in Vietnam is using Vidigami. A secure media management platform designed for schools. img[https://dzkqwmxzv16vl.cloudfront.net/Unis.webp] https://www.unishanoi.org/ Trinity Pawling school logo, in USA is using Vidigami. A secure media management platform designed for schools. img[https://dzkqwmxzv16vl.cloudfront.net/pawling.webp] https://www.trinitypawling.org/ Aiglon School logo in Chesieres Switzerland is using Vidigami. A secure media management platform designed for schools. img[https://dzkqwmxzv16vl.cloudfront.net/aiglon.webp] https://www.aiglon.ch/ Seven Hills School logo, in USA is using Vidigami. A secure media management platform designed for schools. img[https://dzkqwmxzv16vl.cloudfront.net/seven.webp] https://www.sevenhillsschool.org/ Pace Academy School logo, in USA is using Vidigami. A secure media management platform designed for schools. img[https://dzkqwmxzv16vl.cloudfront.net/pace.webp] https://www.paceacademy.org/ Proctor school logo, in USA is using Vidigami. A secure media management platform designed for schools. img[https://dzkqwmxzv16vl.cloudfront.net/proctor.webp] https://www.proctoracademy.org/ Fort Worth Country Day school logo, in USA is using Vidigami. A secure media management platform designed for schools. img[https://dzkqwmxzv16vl.cloudfront.net/fwcd.webp] https://www.fwcd.org/ A Personalized Story for Every Student. A Window for Every Parent. An Engaged Community for Every Student. Created Exclusively for Schools. Corinne Hayhurst☆☆☆☆☆Communications Manager, The Seven Hills School [https://vidigami.com/2024/02/18/from-chaos-to-connection-a-schools-journey-to-photo-management-excellence/] “Vidigami has really help leverage the power of crowdsource media… it’s so helpful to have one central place to direct everyone to go for everything they want to see.” Nicolle McDougal☆☆☆☆☆Parent & Staff, Trinity-Pawling School [https://www.trinitypawling.org/] “My son ended up using Vidigami for College! He was able to go to his professors with his phone, pull up his tagged photos, and show all his artwork.” Jodie Shoemaker☆☆☆☆☆Parent & Assistant Head of School, The Woods Academy [https://vidigami.com/2025/01/10/your-mission-your-values-your-story-your-retention-plan/] “I love the fact that I can hop on the app and see all my son’s tagged photos first thing at work everyday.” MILLIONS OF STORIES SHARED. Photos Uploaded 4559843 Secure Media Management Platform designed for schools. A mother and son smiling at the camera. The son has face paint like a lion. img[https://dzkqwmxzv16vl.cloudfront.net/Vidigami_PhotoFrames_MomAndSon.png] ENGAGE AND BUILD COMMUNITY. Designed by parents and educators who understand school life firsthand, Vidigami makes it easy for families, students, and staff to capture and share everyday moments, then turn them into meaningful stories. From classrooms to campuses, we help schools tell their story in a way that feels authentic, inclusive, and personal. SAVE TIME FOR WHAT REALLY MATTERS. Managing photos should not take time away from teaching, learning, or connecting with families. Vidigami streamlines the process by collecting, organizing, and sharing media automatically. That means less time sorting and searching, and more time focused on students, while your school’s story comes together in the background. Secure Media Management Platform designed exclusively for schools. Two girls looking at the camera smiling, each of them has a square around their face and a name below it. img[https://dzkqwmxzv16vl.cloudfront.net/Vidigami_PhotoFrames_FaceRecognition-2.png] Secure Media Management Platform designed for schools. A young asian child wearing a pink dress, holding a magnifying glass on her hands, she is looking at the camera and smiling. children in a classroom in the background playing with legos. img[https://dzkqwmxzv16vl.cloudfront.net/Vidigami_PhotoFrames_GirlInClass-1.png] PROTECT PRIVACY. Sharing school moments should feel safe and respectful. Vidigami is built with privacy at its core, giving schools clear tools to honor policies, manage consent, and protect every member of their community. We balance the power of images with thoughtful safeguards, helping families engage with confidence and control. Lela Wallace★★★★★Associate Director of Communications, Pace Academy [https://vidigami.com/2024/02/18/vidigami-pace-academy/] “… the teachers when I introduced Vidigami were over the moon, they just loved the tool.” Max Geyer★★★★★Class of 2021, St. George’s School “Vidigami immortalized my childhood.” Shaney Crawford★★★★★Head of School, Tsukuba International School “Having Vidigami in place made it so much easier to time travel back to when the current graduates were just wee little elementary school students.” DO YOU WANT TO TALK TO AN EXPERT? YOUR PRIVACY IS IMPORTANT TO US. Vidigami.com uses cookies to provide necessary website functionality, improve your experience and analyze our traffic. By using our website, you agree to our Privacy Policy [https://vidigami.com/privacy/] and our cookies usage. Accept img[https://dzkqwmxzv16vl.cloudfront.net/Vidigami_BookADemo_Button_Orange2.svg] https://vidigami.com/#demo --- Generated by SignalToAI v1.0.5 For more information: https://vidigami.com/llms.txt ## Page 7: Crowdsource Event Photos in 1-click. **Page URL:** https://vidigami.com/2024/07/23/crowdsource-event-photos-in-1-click/ **Summary:** The article discusses how schools can efficiently crowdsource event photos by utilizing Vidigami's MediaRequestLink (MRL). It outlines the importance of capturing photos during school events and provides tips for sharing the container link with parents, teachers, and students for easy photo uploads. **Primary Topics:** crowdsourcing event photos, school events, media management **Secondary Topics:** photo sharing, parent engagement, school community **Semantic Tags:** landing-page, event-photography, media-management, user-upload, school-events, crowdsourcing, photo-sharing, media-request-link, tips-and-guidelines, parent-engagement, event-organization, school-communication, class-projects, photo-collection, educational-tools **Key Facts:** - Vidigami provides a MediaRequestLink (MRL) for easy photo uploads. - Schools can create a container for event photos. - Sharing the container link before events encourages photo capturing. **Frequently Asked Questions:** **Q1:** What is a MediaRequestLink (MRL)? **A1:** A MediaRequestLink (MRL) is a feature provided by Vidigami that allows users to easily access a designated container to upload photos in just one click. This simplifies the process for parents, teachers, and students to contribute event photos. **Q2:** How can I share the link for photo uploads? **A2:** You can share the container link with teachers and parents 2-3 days before an event to remind them to take photos. For schoolwide events, it can also be shared during the event using QR codes for real-time uploads. **Q3:** What types of events are suitable for crowdsourcing photos? **A3:** Events like Back-to-School BBQs, Annual Fundraising Galas, and various grade-specific activities are ideal for crowdsourcing photos. These events typically involve large gatherings where many photos can be taken by attendees. **Q4:** Why is crowdsourcing photos important for schools? **A4:** Crowdsourcing photos helps capture a diverse range of perspectives and moments from school events, enhancing community engagement and creating a richer visual history for the school. **Content Type:** article **Content Intent:** inform **Target Audience:** school administrators, teachers, parents ### Full Content source: https://vidigami.com/2024/07/23/crowdsource-event-photos-in-1-click/ content-type: ai-context-data ai-purpose: structured-content-reference last-updated: 2026-03-13T01:52:13.885Z signaltoai-version: 1.0.5 # Crowdsource Event Photos in 1-click. **Summary:** The article discusses how schools can efficiently crowdsource event photos by utilizing Vidigami's MediaRequestLink (MRL). It outlines the importance of capturing photos during school events and provides tips for sharing the container link with parents, teachers, and students for easy photo uploads. **Primary Topics:** crowdsourcing event photos, school events, media management **Secondary Topics:** photo sharing, parent engagement, school community **Semantic Tags:** - landing-page - event-photography - media-management - user-upload - school-events - crowdsourcing - photo-sharing - media-request-link - tips-and-guidelines - parent-engagement - event-organization - school-communication - class-projects - photo-collection - educational-tools **Key Facts:** - Vidigami provides a MediaRequestLink (MRL) for easy photo uploads. - Schools can create a container for event photos. - Sharing the container link before events encourages photo capturing. **Frequently Asked Questions:** **Q1:** What is a MediaRequestLink (MRL)? **A1:** A MediaRequestLink (MRL) is a feature provided by Vidigami that allows users to easily access a designated container to upload photos in just one click. This simplifies the process for parents, teachers, and students to contribute event photos. **Q2:** How can I share the link for photo uploads? **A2:** You can share the container link with teachers and parents 2-3 days before an event to remind them to take photos. For schoolwide events, it can also be shared during the event using QR codes for real-time uploads. **Q3:** What types of events are suitable for crowdsourcing photos? **A3:** Events like Back-to-School BBQs, Annual Fundraising Galas, and various grade-specific activities are ideal for crowdsourcing photos. These events typically involve large gatherings where many photos can be taken by attendees. **Q4:** Why is crowdsourcing photos important for schools? **A4:** Crowdsourcing photos helps capture a diverse range of perspectives and moments from school events, enhancing community engagement and creating a richer visual history for the school. **Content Type:** article **Content Intent:** inform **Target Audience:** school administrators, teachers, parents **Authority Score:** 0.8 **Trust Indicators:** - expert opinion - practical tips - user-friendly solutions --- CROWDSOURCE EVENT PHOTOS IN 1-CLICK. << Back to List There are key events in your school where hundreds if not thousands of photos are being taken by parents, staff, and even students. Some of these events are school wide like the Back-to-School BBQ or the Annual Fundraising Gala. Others are grade or class specific such as the fourth grade history walkthrough, the first grade great plant reveal, the eighth grade bridge-building day, or the high school passion project sharing week.  Create a “Container” such as a folder to house these photos in your media management system. Then share a link to that Container so parents, teachers, and students can upload photos quickly and easily.  Vidigami makes it easy for schools to do this using a MediaRequestLink or MRL. The MRL allows users, with one click, to get to the container and be able to upload media.  Here are some Tips: * Share the container link out to teachers 2-3 days before a grade or class event is taking place. This will remind them to take photos and also make it easy and fast for them to upload them after the event. * For schoolwide events, you can share the link before, during, and/or after the event. If sharing during an event, use a QR code so users can easily get to the container to upload in real time. https://vimeo.com/989059524/dcda37994a?share=copy --- Generated by SignalToAI v1.0.5 For more information: https://vidigami.com/llms.txt ## Page 8: Case Study: Year One with Vidigami @Stevens Cooperative School **Page URL:** https://vidigami.com/2025/04/23/case-study-year-one-with-vidigami-stevens-cooperative-school/ **Summary:** This case study highlights Leah Docktor's experience implementing Vidigami at Stevens Cooperative School, detailing the challenges faced, the onboarding process, and the significant benefits achieved in the first year, including improved photo management and enhanced family engagement. **Primary Topics:** Photo management solutions, School community engagement, Vidigami implementation **Secondary Topics:** Time-saving strategies, Yearbook production, Challenges in school communications **Semantic Tags:** case-study, webinar, photo-management, school-technology, student-engagement, time-saving-solutions, educational-resources, community-involvement, stevens-cooperative-school, photography-organization, k-8-education, marketing-communications, case-study-success, educational-technology, family-engagement **Key Facts:** - Leah Docktor is the Director of Marketing & Communications at Stevens Cooperative School. - Over 85,000 photos were collected during the school year. - The implementation of Vidigami reduced yearbook production efforts by 80%. - 980 hours of time were saved through the use of Vidigami. **Frequently Asked Questions:** **Q1:** What challenges did Stevens Cooperative School face before using Vidigami? **A1:** Before implementing Vidigami, Stevens Cooperative School struggled with photo overload and disorganized photo management, which hindered effective communication and engagement within the school community. **Q2:** How has Vidigami improved family engagement at the school? **A2:** Vidigami has redefined family engagement at Stevens Cooperative School by providing a streamlined platform for sharing and accessing photos, fostering a more connected community among teachers, families, and students. **Q3:** What are the key benefits of using Vidigami for yearbook production? **A3:** Using Vidigami has significantly reduced yearbook production efforts by 80%, allowing for easier photo collection and organization, which streamlines the entire process and saves valuable time for staff. **Content Type:** case study **Content Intent:** inform **Target Audience:** Educational administrators, teachers, and school community members looking for photo management solutions. ### Full Content source: https://vidigami.com/2025/04/23/case-study-year-one-with-vidigami-stevens-cooperative-school/ content-type: ai-context-data ai-purpose: structured-content-reference last-updated: 2026-03-13T01:52:13.507Z signaltoai-version: 1.0.5 # Case Study: Year One with Vidigami @Stevens Cooperative School **Summary:** This case study highlights Leah Docktor's experience implementing Vidigami at Stevens Cooperative School, detailing the challenges faced, the onboarding process, and the significant benefits achieved in the first year, including improved photo management and enhanced family engagement. **Primary Topics:** Photo management solutions, School community engagement, Vidigami implementation **Secondary Topics:** Time-saving strategies, Yearbook production, Challenges in school communications **Semantic Tags:** - case-study - webinar - photo-management - school-technology - student-engagement - time-saving-solutions - educational-resources - community-involvement - stevens-cooperative-school - photography-organization - k-8-education - marketing-communications - case-study-success - educational-technology - family-engagement **Key Facts:** - Leah Docktor is the Director of Marketing & Communications at Stevens Cooperative School. - Over 85,000 photos were collected during the school year. - The implementation of Vidigami reduced yearbook production efforts by 80%. - 980 hours of time were saved through the use of Vidigami. **Frequently Asked Questions:** **Q1:** What challenges did Stevens Cooperative School face before using Vidigami? **A1:** Before implementing Vidigami, Stevens Cooperative School struggled with photo overload and disorganized photo management, which hindered effective communication and engagement within the school community. **Q2:** How has Vidigami improved family engagement at the school? **A2:** Vidigami has redefined family engagement at Stevens Cooperative School by providing a streamlined platform for sharing and accessing photos, fostering a more connected community among teachers, families, and students. **Q3:** What are the key benefits of using Vidigami for yearbook production? **A3:** Using Vidigami has significantly reduced yearbook production efforts by 80%, allowing for easier photo collection and organization, which streamlines the entire process and saves valuable time for staff. **Content Type:** case study **Content Intent:** inform **Target Audience:** Educational administrators, teachers, and school community members looking for photo management solutions. **Authority Score:** 0.8 **Trust Indicators:** - expert opinion - real-life case study - quantifiable results --- CASE STUDY: YEAR ONE WITH VIDIGAMI AT STEVENS COOPERATIVE Watch Webinar [https://vidigami.com/2025/04/23/case-study-year-one-with-vidigami-stevens-cooperative-school/#form] << Back to List FROM PHOTO OVERLOAD TO ORGANIZED BLISS WATCH MEET VIDIGAMI HIGHLIGHT VIDEO https://vimeo.com/1088568526/93f4a7df4c?share=copy Meet Leah Docktor, Director of Marketing & Communications at Stevens Cooperative School, a vibrant K–8 community in New Jersey with 430 students. In this session, Leah shares her first year journey with Vidigami —from the challenges that led her to seek a photo management solution, to why she chose Vidigami, how she onboarded her community, and the impressive results. Here’s what you’ll learn: * The key pain points Leah needed to solve * How she set-up and rolled out Vidigami to teachers, families, and students * How more than 85K photos have been collected this school year * How students help reduce her yearbook production efforts by 80% * How she is saving a jaw-dropping 980 hours of time this school year * And how family engagement has been redefined at Stevens Coop If you’re ready to save time, boost student involvement, and create a truly connected school community, you won’t want to miss this. FILL OUT THE FORM TO WATCH THE FULL WEBINAR --- Generated by SignalToAI v1.0.5 For more information: https://vidigami.com/llms.txt ## Page 9: Best Photo Organizing Software for Schools **Page URL:** https://vidigami.com/2025/01/29/best-photo-organizing-software-for-schools/ **Summary:** This webpage discusses the importance of photo organizing software for schools and highlights Vidigami as the premier solution. It emphasizes the need for centralized photo management, privacy, and accessibility for various stakeholders in the school community. **Primary Topics:** photo organizing software, photo management for schools, privacy and security in photo sharing **Secondary Topics:** community building, media management, student achievement, school branding **Semantic Tags:** best-photo-organizing-software, photo-management-software, school-media-management, privacy-compliance-tools, media-sharing-platforms, content-organization, visual-content-management, school-technology-solutions, centralized-media-storage, photo-sharing-challenges, user-permission-management, student-privacy, educational-resources, school-community-building, target-audience-schools, demo-request, vidigami, educational-media-tools, content-sharing-best-practices, media-access-control **Key Facts:** - Vidigami is designed exclusively for schools and helps in organizing photos by year. - The platform allows schools to control access and contributions to photos. - Vidigami promotes responsible media sharing while aligning with privacy laws. - Schools can categorize images by events, pages, or albums for better management. **Frequently Asked Questions:** **Q1:** What makes Vidigami the best photo organizing software for schools? **A1:** Vidigami offers specialized features for schools, such as organizing photos by year, controlling access, and ensuring compliance with privacy laws. This makes it easier for schools to share photos securely while maintaining student privacy. **Q2:** How does Vidigami ensure student privacy? **A2:** Vidigami allows schools to customize permission levels for photo access, ensuring that only authorized individuals can view certain images. This aligns with privacy laws and helps schools manage consent effectively. **Q3:** Can Vidigami integrate with existing school media platforms? **A3:** Yes, Vidigami is designed to work alongside other media-rich touch points like websites and social media, providing a centralized hub for all school-related media. This helps in maintaining a consistent brand story across different platforms. **Q4:** What types of media can schools manage using Vidigami? **A4:** In addition to photos, Vidigami allows schools to manage videos and various media types, categorizing them by events, pages, or albums, which enhances the organization and accessibility of visual content. **Q5:** Is there a demo available for Vidigami? **A5:** Yes, interested schools can book a demo to explore Vidigami's features and understand how it can benefit their photo management needs. **Content Type:** informational **Content Intent:** inform **Target Audience:** school administrators, teachers, parents, and staff involved in photo management. ### Full Content source: https://vidigami.com/2025/01/29/best-photo-organizing-software-for-schools/ content-type: ai-context-data ai-purpose: structured-content-reference last-updated: 2026-03-13T01:52:13.689Z signaltoai-version: 1.0.5 # Best Photo Organizing Software for Schools **Summary:** This webpage discusses the importance of photo organizing software for schools and highlights Vidigami as the premier solution. It emphasizes the need for centralized photo management, privacy, and accessibility for various stakeholders in the school community. **Primary Topics:** photo organizing software, photo management for schools, privacy and security in photo sharing **Secondary Topics:** community building, media management, student achievement, school branding **Semantic Tags:** - best-photo-organizing-software - photo-management-software - school-media-management - privacy-compliance-tools - media-sharing-platforms - content-organization - visual-content-management - school-technology-solutions - centralized-media-storage - photo-sharing-challenges - user-permission-management - student-privacy - educational-resources - school-community-building - target-audience-schools - demo-request - vidigami - educational-media-tools - content-sharing-best-practices - media-access-control **Key Facts:** - Vidigami is designed exclusively for schools and helps in organizing photos by year. - The platform allows schools to control access and contributions to photos. - Vidigami promotes responsible media sharing while aligning with privacy laws. - Schools can categorize images by events, pages, or albums for better management. **Frequently Asked Questions:** **Q1:** What makes Vidigami the best photo organizing software for schools? **A1:** Vidigami offers specialized features for schools, such as organizing photos by year, controlling access, and ensuring compliance with privacy laws. This makes it easier for schools to share photos securely while maintaining student privacy. **Q2:** How does Vidigami ensure student privacy? **A2:** Vidigami allows schools to customize permission levels for photo access, ensuring that only authorized individuals can view certain images. This aligns with privacy laws and helps schools manage consent effectively. **Q3:** Can Vidigami integrate with existing school media platforms? **A3:** Yes, Vidigami is designed to work alongside other media-rich touch points like websites and social media, providing a centralized hub for all school-related media. This helps in maintaining a consistent brand story across different platforms. **Q4:** What types of media can schools manage using Vidigami? **A4:** In addition to photos, Vidigami allows schools to manage videos and various media types, categorizing them by events, pages, or albums, which enhances the organization and accessibility of visual content. **Q5:** Is there a demo available for Vidigami? **A5:** Yes, interested schools can book a demo to explore Vidigami's features and understand how it can benefit their photo management needs. **Content Type:** informational **Content Intent:** inform **Target Audience:** school administrators, teachers, parents, and staff involved in photo management. **Authority Score:** 0.85 **Trust Indicators:** - cited sources - expert opinion - case studies --- BEST PHOTO ORGANIZING SOFTWARE FOR SCHOOLS << Back to List In schools, parents, teachers, students, and staff take countless photos. However, these photos are truly valuable only when shared widely. Choosing the best photo organizing software can make a big difference. Vidigami is the best school photo management software. COUNTLESS PHOTOS, NO LONGER A PROBLEM. Best photo organizing software for schools.  Often, photos remain on the user’s phone or are emailed to one person, who then saves them on their computer. By centralizing and organizing these images, schools can ensure everyone benefits from the visual stories captured throughout the year. CHECK HOW THE JOHN COOPER SCHOOL IS USING VIDIGAMI. https://vimeo.com/899979671 Sharing photos in a school can be challenging: * Finding an accessible system that also ensures privacy and security is essential. * Schools don’t need to share all photos with everyone, and some parents prefer their children’s photos not be used beyond school settings. * You can read more on photos and student privacy here [https://vidigami.com/2023/05/03/photos-student-privacy-media-literacy-and-digital-citizenship/]. Vidigami, a community building platform designed exclusively for schools, is a media management system at its core. * It allows schools to organize photos by year * Control who can view them. * Decide who contributes. * Check out another article on how Vidigami differs from platforms like Google Drive and SmugMug [https://vidigami.com/2023/04/17/how-is-vidigami-different-from-google-drive-and-smugmug/]. Schools often juggle multiple media-rich “touch points,” such as websites, blogs, social media, digital signage, and print media. A centralized location for media storage and access helps tell a consistent story for your school brand and keeps your visual content organized and in check. [https://vidigami.com/2023/04/10/keeping-your-visual-content-in-check/] ISM + VIDIGAMI WEBINAR TRAILER. Penny Abrahams [https://isminc.com/consulting/meet-our-consultants/penny-abrahams] – ISM Senior Consultant, explains the importance of retention. Watch the trailer video below or see the Full Webinar. [https://cms.vidigami.com/ism_webinar_title] https://vimeo.com/1013686468 “…THE KEY TO A FULL SCHOOL IS RETENTION BOTTOM LINE…” Penny Abrahams – Senior Consultant, ISM Vidigami’s unique approach goes beyond basic media storage: * It provides tools that align with privacy laws and policies, helping schools navigate consent and user permissions easily. * Administrators and teachers can categorize images by events, pages or albums. * Creating a media library that’s easy to tag, browse, find, search and manage media. * These tools empower schools to keep content secure while making it accessible to those who need it * Ensuring both privacy and convenience. Vidigami promotes responsible media sharing through features designed for thoughtful content management. For instance, schools can customize permission levels for specific audiences, allowing selective access to photos and videos. This flexibility not only supports student privacy but also enables schools to create a cohesive story. The result is a more streamlined, efficient way to share moments that highlight student achievement and school identity. Best Photo Organizing Software for Schools. Screen capture of Vidigami platform. A collage of photos of soccer students holding up a trophy, and hugging each other. img[https://dzkqwmxzv16vl.cloudfront.net/PhotosSoccer.webp] A screen grab of the Vidigami platform showcasing photos and a dropdown list showing all the years. img[https://dzkqwmxzv16vl.cloudfront.net/designedschoolsv3.webp] BOOK A DEMO --- Generated by SignalToAI v1.0.5 For more information: https://vidigami.com/llms.txt ## Page 10: AI Privacy Concerns in School Photo Management: What You Need to Know **Page URL:** https://vidigami.com/2024/11/12/ai-privacy-concerns-in-school-photo-management-what-you-need-to-know/ **Summary:** The article discusses the privacy concerns associated with the use of AI in school photo management and education. It highlights the risks to student data, the importance of compliance with regulations, and strategies for enhancing data protection. **Primary Topics:** AI in education, Privacy concerns, School photo management **Secondary Topics:** Data protection laws, Generative AI, Ethical challenges, Ransomware attacks **Semantic Tags:** blog-post, ai-in-education, privacy-concerns, school-photo-management, data-protection, machine-learning, educational-technology, student-data-privacy, ethical-ai, encryption-in-education, digital-literacy, data-breach-risks, regulatory-compliance, consent-issues, future-of-ai-in-education, safeguarding-student-data, ransomware-in-education **Key Facts:** - AI is transforming education by personalizing learning and automating tasks. - Privacy risks include breaches and unauthorized access to sensitive student data. - Schools need to comply with GDPR and CCPA to protect student information. - Emerging technologies like encryption are essential for safeguarding data. - Ransomware attacks on educational institutions are on the rise. **Frequently Asked Questions:** **Q1:** What are the main privacy concerns associated with AI in schools? **A1:** The primary concerns include unauthorized access to sensitive student data, potential breaches of privacy, and the improper use of student images. Schools must be vigilant in ensuring data protection and compliance with relevant regulations. **Q2:** How can schools protect student data when using AI? **A2:** Schools can protect student data by employing encryption, conducting regular audits, obtaining informed consent, and partnering with certified vendors who adhere to strict data privacy standards. **Q3:** What regulations must schools comply with regarding student data? **A3:** Educational institutions must comply with regulations such as the General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA) to ensure the proper handling of student information and maintain privacy standards. **Q4:** What role do educators play in managing AI privacy risks? **A4:** Educators are responsible for creating ethical guidelines, enforcing data protection laws, and educating students and parents about the risks and benefits of AI in education. Their involvement is crucial in fostering a safe learning environment. **Q5:** What are some future trends in AI for education? **A5:** Future trends include the continued integration of AI for personalized learning experiences, the development of privacy-focused technologies like encryption, and the establishment of stricter regulations to govern ethical AI use in educational contexts. **Content Type:** blog post **Content Intent:** inform **Target Audience:** Educators, school administrators, policymakers, and parents ### Full Content source: https://vidigami.com/2024/11/12/ai-privacy-concerns-in-school-photo-management-what-you-need-to-know/ content-type: ai-context-data ai-purpose: structured-content-reference last-updated: 2026-03-13T01:52:13.776Z signaltoai-version: 1.0.5 # AI Privacy Concerns in School Photo Management: What You Need to Know **Summary:** The article discusses the privacy concerns associated with the use of AI in school photo management and education. It highlights the risks to student data, the importance of compliance with regulations, and strategies for enhancing data protection. **Primary Topics:** AI in education, Privacy concerns, School photo management **Secondary Topics:** Data protection laws, Generative AI, Ethical challenges, Ransomware attacks **Semantic Tags:** - blog-post - ai-in-education - privacy-concerns - school-photo-management - data-protection - machine-learning - educational-technology - student-data-privacy - ethical-ai - encryption-in-education - digital-literacy - data-breach-risks - regulatory-compliance - consent-issues - future-of-ai-in-education - safeguarding-student-data - ransomware-in-education **Key Facts:** - AI is transforming education by personalizing learning and automating tasks. - Privacy risks include breaches and unauthorized access to sensitive student data. - Schools need to comply with GDPR and CCPA to protect student information. - Emerging technologies like encryption are essential for safeguarding data. - Ransomware attacks on educational institutions are on the rise. **Frequently Asked Questions:** **Q1:** What are the main privacy concerns associated with AI in schools? **A1:** The primary concerns include unauthorized access to sensitive student data, potential breaches of privacy, and the improper use of student images. Schools must be vigilant in ensuring data protection and compliance with relevant regulations. **Q2:** How can schools protect student data when using AI? **A2:** Schools can protect student data by employing encryption, conducting regular audits, obtaining informed consent, and partnering with certified vendors who adhere to strict data privacy standards. **Q3:** What regulations must schools comply with regarding student data? **A3:** Educational institutions must comply with regulations such as the General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA) to ensure the proper handling of student information and maintain privacy standards. **Q4:** What role do educators play in managing AI privacy risks? **A4:** Educators are responsible for creating ethical guidelines, enforcing data protection laws, and educating students and parents about the risks and benefits of AI in education. Their involvement is crucial in fostering a safe learning environment. **Q5:** What are some future trends in AI for education? **A5:** Future trends include the continued integration of AI for personalized learning experiences, the development of privacy-focused technologies like encryption, and the establishment of stricter regulations to govern ethical AI use in educational contexts. **Content Type:** blog post **Content Intent:** inform **Target Audience:** Educators, school administrators, policymakers, and parents **Authority Score:** 0.8 **Trust Indicators:** - cited sources - expert opinions - data-driven --- AI PRIVACY CONCERNS IN SCHOOL PHOTO MANAGEMENT. << Back to List AI Privacy Concerns in School Photo Management. Intelligent machine learning is transforming teaching and learning, from personalized lesson plans to automated administrative tasks. But as intelligent systems become more embedded in education, one critical issue often gets overlooked. PRIVACY CONCERNS WITH AI IN EDUCATION: WHY SCHOOLS NEED TO PAY ATTENTION AI is transforming teaching and learning, from personalized lesson plans to automated administrative tasks. But as intelligent systems become more embedded in education, one critical issue often gets overlooked: privacy concerns. * How is student data being used? * Who has access to it? * Are educational institutions doing enough to protect it? This blog post dives into the privacy risks tied to AI, particularly in areas like school photo management, where sensitive data like student images is processed. TL;DR: ai is revolutionizing education, but privacy concerns—especially around student data—demand urgent attention. This post unpacks the risks and solutions organizations need to know. What are the main benefits of AI in education? AI personalizes learning, automates administrative tasks, and improves access to resources, making education more efficient and engaging for students and teachers. What privacy risks does AI pose in education? Systems that implement AI process for sensitive data like student records and images, can be vulnerable to breaches, misuse, or unauthorized access. How can schools mitigate these risks? Schools can use encryption, conduct regular audits, ensure informed consent, and work with certified vendors to protect student data. What role do educators and policymakers play in managing AI? They must create ethical guidelines, enforce data protection laws, and educate students and parents about AI’s risks and benefits. What are the future trends in AI for education? AI will continue to enhance personalized learning, but privacy-focused technologies like encryption and stricter regulations will shape its ethical use. AI personalizes learning, automates administrative tasks, and improves access to resources, making education more efficient and engaging for students and teachers. Systems that implement AI process for sensitive data like student records and images, can be vulnerable to breaches, misuse, or unauthorized access. Schools can use encryption, conduct regular audits, ensure informed consent, and work with certified vendors to protect student data. They must create ethical guidelines, enforce data protection laws, and educate students and parents about AI’s risks and benefits. AI will continue to enhance personalized learning, but privacy-focused technologies like encryption and stricter regulations will shape its ethical use. KEY POINTS TO CONSIDER PRIVACY CONCERNS IN SCHOOL PHOTO MANAGEMENT When using machine learning in education, administrators must prioritize data privacy to protect students. It can enhance learning experiences, but it also processes sensitive data, which could be at risk of exposure. * Organizations need to comply with regulations like GDPR [https://gdpr-info.eu/] and CCPA [https://oag.ca.gov/privacy/ccpa] to ensure proper handling of this information. * Emerging strategies like encryption and federated learning are vital for safeguarding data. * Educators should also focus on digital literacy training to use predictive models responsibly. * Another concern is the lack of consent and awareness; some tools are adopted without fully informing students or parents. THE ROLE OF AI IN LEARNING EXPERIENCES Artificial intelligence AI is transforming society and education in exciting ways. It helps create personalized learning processes by:  * Tailoring lessons to each student’s study needs and providing instant feedback * Improves access to resources, making high-quality educational materials available to more students, regardless of location. * Democratizing knowledge. * Finding authors with ease and teachings from universities instantly. * Experts from all industries at your fingertips. For teachers, it streamlines administrative tasks, giving them more time to focus on teaching and connecting with students. However, these benefits come with hidden terms and errors. PRIVACY CONCERNS IN AI-POWERED EDUCATION There are serious privacy dangers that must be address. The use of applications that collect and store sensitive data, like academic records and personal details, which can be vulnerable to breaches. By prioritizing privacy, schools can ensure intelligent systems benefits humans without compromising trust in teaching and learning. ETHICAL AND LEGAL CHALLENGES WITH ARTIFICIAL INTELLIGENCE Technology such as image generators or language models are often used for content creation and sometimes study support, but they also raise unverified and ethical questions. For instance, * How transparent are these systems about the information they process? * Over-reliance on automated systems can unintentionally reinforce biases, creating inequities in classrooms. In my view, algorithmic AI now feels like older technology compared to generative AI. ” explains Mark Orchison [https://www.linkedin.com/in/markorchison/?originalSubdomain=uk]. * Algorithmic AI works by creating mathematical patterns to make predictions—such as identifying a face based on a set of data points. * Generative AI, takes prediction further by generating what comes next, whether in words, images, or other formats.  This predictive capability poses far greater risks than algorithmic AI. Algorithmic AI picture of a child with a pattern over his face. Privacy Concerns in School Photo Management img[https://dzkqwmxzv16vl.cloudfront.net/algoai.webp] Algorithmic AI typically relies on a fixed mathematical model designed to recognize patterns, such as identifying facial features. This type of AI remains relatively limited in scope, as it’s focused on recognizing and predicting based on pre-defined criteria. In contrast, generative AI operates on a predictive model that continuously creates new content based on what could logically come next.  This adaptability allows it to generate varied outputs, such as text or images, making it highly versatile but also riskier. These generative models are often programmed with guardrails to prevent misuse, yet they are still vulnerable to “jailbreaking” tactics that bypass safety measures. Generative AI a picture of a child with a background of grass. Privacy Concerns in School Photo Management img[https://dzkqwmxzv16vl.cloudfront.net/genai.webp] A yearbook photo of a boy. img[https://dzkqwmxzv16vl.cloudfront.net/Raw.webp] a yearbook photo of a boy with a pattern over his face. Privacy Concerns in School Photo Management img[https://dzkqwmxzv16vl.cloudfront.net/algov2.webp] a similar photo of a boy with the same face and the same shirt but a different background. img[https://dzkqwmxzv16vl.cloudfront.net/Genv2.webp] Automated content creation is accelerating rapidly, and the volume of new content will continue to grow. We want to show where generative AI stands today—likely the least advanced it will ever be: Original image, yearbook photo. Privacy Concerns in School Photo Management img[https://dzkqwmxzv16vl.cloudfront.net/max.webp] Generative AI, a soccer player running away. Privacy Concerns in School Photo Management img[https://dzkqwmxzv16vl.cloudfront.net/maxv2.webp] Generative AI, a soccer player holding a trophy. img[https://dzkqwmxzv16vl.cloudfront.net/maxv3.webp] Generative AI, a swimming student. Privacy Concerns in School Photo Management img[https://dzkqwmxzv16vl.cloudfront.net/maxv4.webp] “The sport images were all created by generative AI. All we provided was a single yearbook image as input, along with a prompts like: a high school soccer player winning a championship.  From just that, the AI generated these realistic images. They look almost indistinguishable from the real photograph. This technology is impressive. Now, imagine layering one image into videos or other media— it opens up new concerns about content authenticity at an entirely new level.” – Mandy Chan [https://www.linkedin.com/in/mandychan1023/], Founder and President of Vidigami. MITIGATION STRATEGIES IN AI-DRIVEN SCHOOL PHOTO MANAGEMENT These systems often rely on facial recognition, which can lead to question: * How does the use of these applications impact data availability in learning centres? * Are these models training on students’ facial data? * Where is this data being stored? * Could the images potentially be misused for purposes such as research to train the performance of the applications? Some ai systems (generative models) datasets have included personal photos scraped from old articles and blogs without permission, showing how data can remain vulnerable for years. Third-party providers must meet strict security standards, and regular audits can help identify vulnerabilities. One way of doing this is looking at vendors who are certified. 9INE CERTIFIED VENDOR PROGRAMME. This programme [https://www.9ine.com/certified-vendor-programme] recognizes organizations that apply best practices to AI compliance, data privacy and cyber security standards. The European Union has stricter rules for data protection and ai applications.  India, UAE and other regions are following close behind. REAL-WORLD RANSOMWARE ATTACKS EXAMPLES Over the last few years there has been a larger trend of rising ransomware attack [https://nwpc-ch.org/news/malware-spyware/2024-state-of-ransomware-in-education-92-spike-in-k-12-attacks]s on educational institutions.  September 2021, as described in the TechCrunch [https://techcrunch.com/2021/11/22/smarterselect-exposed-millions-student-data/] article, a major education software company exposed data from 1.2 million students, including personal information.  Even worse, the hackers accessed photos that had geolocation metadata, which could allow predators to potentially track children’s daily routines. December 2024, a ransomware attack on a cloud based education provider used by K-12 schools exposed 60 million users. Here is the TechTarget [https://www.techtarget.com/whatis/feature/PowerSchool-data-breach-Explaining-how-it-happened] article. CONSENT CHALLENGES IN STUDENT IMAGE PROCESSING When it comes to under age student images, consent is more complicated than it seems. Traditional permission slips fail to explain how images might be used by advanced tools like artificial intelligence, shared with learning management systems, or processed by an automated language model. Navigating these environments has become exceedingly complex. This lack of clarity obscures the potential risks and implications facing the educational system. * Privacy issues with social media * Concerns with ai in education. * Framework needed to guarantee safety and ethical use of ai for everyone. FUTURE TRENDS AND EMERGING SOLUTIONS As AI tools continues to shape technology and education, educational organizations must strike a balance between innovation and privacy. At the same time, emerging technologies like encryption and private community platforms offer promising ways to protect sensitive information while still enabling personalized learning experiences. Collaboration between educators, leadership, and tech developers insights will be key to addressing future problems and creating ethical frameworks for AI use. This requires constant research. By prioritizing privacy and transparency, schools can harness the power of AI without compromising trust. The time to act is now—educators and decision-makers must work together to ensure AI enhances learning while safeguarding the rights and safety of students. --- Generated by SignalToAI v1.0.5 For more information: https://vidigami.com/llms.txt ## Page 11: Thank You **Page URL:** https://vidigami.com/thank-you-be-part-of-our-community/ **Summary:** This webpage serves as a thank you message for individuals who have submitted a form to Vidigami, inviting them to explore various resources and webinars that enhance community building in schools. It highlights Vidigami's role in empowering school leaders to strengthen connections and retention within the school community. **Primary Topics:** School community building, Digital engagement, Webinars **Secondary Topics:** School marketing, Social media presence, Privacy concerns **Semantic Tags:** thank-you-page, community-engagement, webinars, school-marketing, digital-engagement, education-technology, school-administration, parent-engagement, student-engagement, school-leadership, video-content, social-media-strategies, privacy-concerns, community-building, online-learning-resources **Key Facts:** - The form has been successfully submitted, and responses are expected within 48 hours. - Vidigami empowers school leaders to foster community and enhance retention. - The page includes links to webinars focused on school marketing and storytelling. **Frequently Asked Questions:** **Q1:** What is Vidigami? **A1:** Vidigami is a platform designed for schools to enhance community engagement and strengthen relationships among students, parents, and staff. It provides tools to address challenges in digital engagement and privacy. **Q2:** How can I learn more about community building in schools? **A2:** You can explore various webinars offered by Vidigami that focus on topics such as school marketing and effective storytelling. These resources can help you understand strategies to build and maintain a vibrant school community. **Q3:** What type of resources does Vidigami provide? **A3:** Vidigami offers webinars, expert insights, and tools specifically designed to foster engagement and retention in school communities. These resources aim to address modern challenges in school marketing and digital presence. **Q4:** How long will it take to receive a response after submitting the form? **A4:** You can expect a response within 48 hours after submitting the form on the Vidigami website. **Q5:** Why is a strong social media presence important for schools? **A5:** A strong social media presence helps schools connect with their communities, share stories, and engage with stakeholders. However, it also comes with challenges, such as managing privacy and ensuring meaningful engagement. **Content Type:** informational **Content Intent:** inform **Target Audience:** School leaders, administrators, and individuals interested in community building in educational settings ### Full Content source: https://vidigami.com/thank-you-be-part-of-our-community/ content-type: ai-context-data ai-purpose: structured-content-reference last-updated: 2026-03-13T01:52:13.807Z signaltoai-version: 1.0.5 # Thank You **Summary:** This webpage serves as a thank you message for individuals who have submitted a form to Vidigami, inviting them to explore various resources and webinars that enhance community building in schools. It highlights Vidigami's role in empowering school leaders to strengthen connections and retention within the school community. **Primary Topics:** School community building, Digital engagement, Webinars **Secondary Topics:** School marketing, Social media presence, Privacy concerns **Semantic Tags:** - thank-you-page - community-engagement - webinars - school-marketing - digital-engagement - education-technology - school-administration - parent-engagement - student-engagement - school-leadership - video-content - social-media-strategies - privacy-concerns - community-building - online-learning-resources **Key Facts:** - The form has been successfully submitted, and responses are expected within 48 hours. - Vidigami empowers school leaders to foster community and enhance retention. - The page includes links to webinars focused on school marketing and storytelling. **Frequently Asked Questions:** **Q1:** What is Vidigami? **A1:** Vidigami is a platform designed for schools to enhance community engagement and strengthen relationships among students, parents, and staff. It provides tools to address challenges in digital engagement and privacy. **Q2:** How can I learn more about community building in schools? **A2:** You can explore various webinars offered by Vidigami that focus on topics such as school marketing and effective storytelling. These resources can help you understand strategies to build and maintain a vibrant school community. **Q3:** What type of resources does Vidigami provide? **A3:** Vidigami offers webinars, expert insights, and tools specifically designed to foster engagement and retention in school communities. These resources aim to address modern challenges in school marketing and digital presence. **Q4:** How long will it take to receive a response after submitting the form? **A4:** You can expect a response within 48 hours after submitting the form on the Vidigami website. **Q5:** Why is a strong social media presence important for schools? **A5:** A strong social media presence helps schools connect with their communities, share stories, and engage with stakeholders. However, it also comes with challenges, such as managing privacy and ensuring meaningful engagement. **Content Type:** informational **Content Intent:** inform **Target Audience:** School leaders, administrators, and individuals interested in community building in educational settings **Authority Score:** 0.8 **Trust Indicators:** - cited sources - expert opinion - resource links --- THANK YOU. THANK YOU FOR LEARNING MORE ABOUT OUR COMMUNITY. Your form has been successfully submitted. You can expect a response within 48 hours. In the meantime, we invite you to explore our webinars [https://vidigami.com/stories-and-webinars/]. SCHOOL LEADERSHIP: MEET VIDIGAMI VIDEO Vidigami empowers school leaders and administrators to build a stronger, more connected community. This video shows how Vidigami enhances retention, fosters engagement, and creates lasting connections within your school. See how Vidigami is a powerful tool that supports your mission and strengthens relationships with students, parents, and staff.  Watch below to unlock new ways to build and retain a vibrant school community! https://vimeo.com/1018030671 GREAT PARTNERS AND GOOD RESOURCES. * Check out this webinar  on  The Evolution of School Marketing [https://vidigami.com/2024/09/09/the-evolution-of-school-marketing/] from Penny Abrahams [https://www.linkedin.com/in/abrahamspenny] at Independent School Management (ISM). [https://isminc.com/] * Or this one on Proven Strategies for Conveying your School Story [https://vidigami.com/2024/04/29/proven-strategies-for-conveying-your-school-story/] from Finalsite [https://www.finalsite.com/] and Partners in Mission. [https://www.partnersinmission.com/] Featuring: * * * Cristy McNay [https://www.linkedin.com/in/cristy-mcnay-enrollment-management-expert/] * Shana Rossi [https://www.linkedin.com/in/shana-rossi-30b3b1197/] * Rob Kodama [https://www.linkedin.com/in/rob-kodama-069b984/]  In today’s digital age, a strong social media presence is essential for schools. However, many face challenges like privacy concerns, content control, and shallow engagement. Vidigami addresses these issues by offering a secure, community-focused platform designed to build meaningful connections and bring everyone’s stories to life. Discover how Vidigami transforms digital engagement for schools. THANK YOU FOR LEARNING MORE ABOUT OUR COMMUNITY. --- Generated by SignalToAI v1.0.5 For more information: https://vidigami.com/llms.txt ## Page 12: Archiving Media from 23/24 school year **Page URL:** https://vidigami.com/2024/07/09/archiving_media/ **Summary:** This webpage discusses effective strategies for archiving media collected during the 2023-2024 school year, emphasizing the importance of organizing digital content in a centralized location. It provides guidance on creating folders based on categories such as grade levels and events, and highlights the benefits of using a media management platform like Vidigami for streamlined organization and sharing. **Primary Topics:** Media archiving, Digital organization, School year media management **Secondary Topics:** Media sharing, Team collaboration, Using media management platforms **Semantic Tags:** archiving-media, media-management, school-organization, digital-archive, vidigami, content-organization, educational-resources, user-contributions, team-collaboration, media-sharing, 2023-2024-school-year, folder-structure, photo-organization, video-organization, centralized-storage, media-request-link, school-archives, academic-year-planning, event-documentation, marketing-support **Key Facts:** - Organizing media in a single location is essential for easy access. - Suggested folder categories include grade levels, events, and athletics. - Using a media management platform like Vidigami can streamline the archiving process. - Creating a centralized sharing location encourages contributions from community members. **Frequently Asked Questions:** **Q1:** What is the best way to organize digital media for a school year? **A1:** The best way to organize digital media is to create a centralized location with a main folder for the school year and sub-folders categorized by grade levels, events, and other relevant topics. This structure helps in quick access and retrieval of media. **Q2:** How can Vidigami assist in archiving media? **A2:** Vidigami provides a centralized platform where media can be uploaded, organized, and tagged efficiently. This minimizes the effort needed at the end of the school year, as the archive is already structured and ready for use. **Q3:** Why is it important to have a centralized sharing location for media? **A3:** Having a centralized sharing location encourages contributions from all community members and simplifies the process of locating media needed for marketing and other departments. It fosters collaboration and ensures that everyone knows where to upload their photos and videos. **Q4:** What types of folders should I create for organizing media? **A4:** You should consider creating folders based on grade levels, events, athletics, and any other relevant categories. This organization helps in maintaining a clear structure that makes it easier to find specific media later on. **Content Type:** informational **Content Intent:** inform **Target Audience:** Educators, school administrators, and staff involved in media management ### Full Content source: https://vidigami.com/2024/07/09/archiving_media/ content-type: ai-context-data ai-purpose: structured-content-reference last-updated: 2026-03-13T01:52:13.898Z signaltoai-version: 1.0.5 # Archiving Media from 23/24 school year **Summary:** This webpage discusses effective strategies for archiving media collected during the 2023-2024 school year, emphasizing the importance of organizing digital content in a centralized location. It provides guidance on creating folders based on categories such as grade levels and events, and highlights the benefits of using a media management platform like Vidigami for streamlined organization and sharing. **Primary Topics:** Media archiving, Digital organization, School year media management **Secondary Topics:** Media sharing, Team collaboration, Using media management platforms **Semantic Tags:** - archiving-media - media-management - school-organization - digital-archive - vidigami - content-organization - educational-resources - user-contributions - team-collaboration - media-sharing - 2023-2024-school-year - folder-structure - photo-organization - video-organization - centralized-storage - media-request-link - school-archives - academic-year-planning - event-documentation - marketing-support **Key Facts:** - Organizing media in a single location is essential for easy access. - Suggested folder categories include grade levels, events, and athletics. - Using a media management platform like Vidigami can streamline the archiving process. - Creating a centralized sharing location encourages contributions from community members. **Frequently Asked Questions:** **Q1:** What is the best way to organize digital media for a school year? **A1:** The best way to organize digital media is to create a centralized location with a main folder for the school year and sub-folders categorized by grade levels, events, and other relevant topics. This structure helps in quick access and retrieval of media. **Q2:** How can Vidigami assist in archiving media? **A2:** Vidigami provides a centralized platform where media can be uploaded, organized, and tagged efficiently. This minimizes the effort needed at the end of the school year, as the archive is already structured and ready for use. **Q3:** Why is it important to have a centralized sharing location for media? **A3:** Having a centralized sharing location encourages contributions from all community members and simplifies the process of locating media needed for marketing and other departments. It fosters collaboration and ensures that everyone knows where to upload their photos and videos. **Q4:** What types of folders should I create for organizing media? **A4:** You should consider creating folders based on grade levels, events, athletics, and any other relevant categories. This organization helps in maintaining a clear structure that makes it easier to find specific media later on. **Content Type:** informational **Content Intent:** inform **Target Audience:** Educators, school administrators, and staff involved in media management **Authority Score:** 0.85 **Trust Indicators:** - expert opinion - best practices - community collaboration --- ARCHIVING MEDIA FROM THE 23/24 SCHOOL YEAR << Back to List Over the summer, it is helpful to organize media collected during the previous school year. Often media is uploaded to several places – Google Drive, external hard drives, social media, websites, classroom-specific applications, and more. Start by selecting a single location to house your digital media archive. Create a folder for the school year – 2023-2024. Within that folder, create sub-folders to organize content in a way that will make it easy to find and access in the future. Ideas include: * Grade (e.g. 1st Grade, 7th Grade, etc.) or Levels (e.g. lower school, middle school, upper school, etc.) * Events and/or Student Life * Field Trips  * Athletics * Misc. (Often there are photos archivists want to keep but are unsure of a category. Put them in miscellaneous so they are not lost.) Move media from all locations to your one central location, adding media to the most logical folder. If needed, additional folders can be added to the sub-folders to help with organization and searchability. A great time-saving solution to archiving is using a single media management platform where all community members can upload content, such as Vidigami. As content is added throughout the year, media is smart-tagged by the name of the container it is located in, as well as by applied keywords. All media is stored in one location, and when the school year ends, the archive is already created. SETTING UP ORGANIZATION FOR 24/25 MEDIA SHARING It can be very helpful to create a centralized sharing location for media being uploaded and used at the school. This will not only make organizing media easier, but it will make it quicker to find photos and videos needed by marketing and other departments. It also encourages media contributions, as all users know where to upload their photos. Whether you are using Vidigami or another platform to organize and manage media, you should decide before school starts on what containers you will need for the year. You can always add more later!  Discuss with your team (marketing, admissions, department heads, head of school, etc.) on what organization they believe will work best for everyone. Then create the containers (folder, pages, etc.) to house the media. To make it easier for users to know where to upload media, you can create and share links. For example, if you have a school assembly, share the link to the container with the parents and staff. This will remind them to upload their photos and give them a link to the exact location to upload. Vidigami makes it easy to organize and share links. With the Media Request Link, users can upload photos with a single click. --- Generated by SignalToAI v1.0.5 For more information: https://vidigami.com/llms.txt ## Page 13: Summer **Page URL:** https://vidigami.com/2024/06/24/summer/ **Summary:** The webpage discusses the various activities and preparations that take place at schools during the summer, emphasizing the importance of capturing and sharing these moments through Vidigami. It highlights maintenance work, summer school activities, and community events, encouraging schools to document and share their summer updates with families. **Primary Topics:** Summer activities at schools, School maintenance and upgrades, Summer school, Community engagement **Secondary Topics:** Photo sharing, School year preparation, Parent involvement, New student orientation **Semantic Tags:** landing-page, school-summer-activities, school-community-engagement, photography-sharing, summer-school-programs, classroom-preparation, back-to-school-events, school-upgrades, parent-engagement, school-cleaning, student-events, maintenance-appreciation, school-communication, education-photography, vidigami-platform **Key Facts:** - Schools engage in major cleaning and maintenance during summer. - Vidigami can be used to document summer school activities. - Summer gatherings help to welcome new families. - Schools can share updates and photos with parents through Vidigami. **Frequently Asked Questions:** **Q1:** What activities do schools typically engage in during the summer? **A1:** During summer, schools often undertake major cleaning, maintenance projects, and classroom setups. This can include painting, playground updates, and moving furniture in preparation for the new school year. **Q2:** How can Vidigami be used during the summer? **A2:** Vidigami allows schools to create private containers or pages to store and share photos of summer activities. This includes documenting maintenance work, summer school sessions, and events for new students and families. **Q3:** Why is it important to share summer activities with families? **A3:** Sharing summer activities helps keep families engaged and informed about the school's preparations for the upcoming year. It also allows schools to showcase the hard work of staff and create a sense of community among parents and students. **Q4:** What kind of events can be highlighted for new families? **A4:** Schools can highlight events such as classroom setups, new student orientations, and back-to-school BBQs. These events serve to introduce new families to the school culture and community. **Content Type:** informational **Content Intent:** inform **Target Audience:** School administrators, teachers, and parents ### Full Content source: https://vidigami.com/2024/06/24/summer/ content-type: ai-context-data ai-purpose: structured-content-reference last-updated: 2026-03-13T01:52:13.911Z signaltoai-version: 1.0.5 # Summer **Summary:** The webpage discusses the various activities and preparations that take place at schools during the summer, emphasizing the importance of capturing and sharing these moments through Vidigami. It highlights maintenance work, summer school activities, and community events, encouraging schools to document and share their summer updates with families. **Primary Topics:** Summer activities at schools, School maintenance and upgrades, Summer school, Community engagement **Secondary Topics:** Photo sharing, School year preparation, Parent involvement, New student orientation **Semantic Tags:** - landing-page - school-summer-activities - school-community-engagement - photography-sharing - summer-school-programs - classroom-preparation - back-to-school-events - school-upgrades - parent-engagement - school-cleaning - student-events - maintenance-appreciation - school-communication - education-photography - vidigami-platform **Key Facts:** - Schools engage in major cleaning and maintenance during summer. - Vidigami can be used to document summer school activities. - Summer gatherings help to welcome new families. - Schools can share updates and photos with parents through Vidigami. **Frequently Asked Questions:** **Q1:** What activities do schools typically engage in during the summer? **A1:** During summer, schools often undertake major cleaning, maintenance projects, and classroom setups. This can include painting, playground updates, and moving furniture in preparation for the new school year. **Q2:** How can Vidigami be used during the summer? **A2:** Vidigami allows schools to create private containers or pages to store and share photos of summer activities. This includes documenting maintenance work, summer school sessions, and events for new students and families. **Q3:** Why is it important to share summer activities with families? **A3:** Sharing summer activities helps keep families engaged and informed about the school's preparations for the upcoming year. It also allows schools to showcase the hard work of staff and create a sense of community among parents and students. **Q4:** What kind of events can be highlighted for new families? **A4:** Schools can highlight events such as classroom setups, new student orientations, and back-to-school BBQs. These events serve to introduce new families to the school culture and community. **Content Type:** informational **Content Intent:** inform **Target Audience:** School administrators, teachers, and parents **Authority Score:** 0.7 **Trust Indicators:** - practical examples - community engagement - user-focused approach --- SUMMER. << Back to List Summertime at schools often feels very different than the more familiar ebb and flow of the school year. Summertime at a school might include: * Major cleaning inside and outside the classrooms * Building and Grounds upgrade projects such as painting, playground refreshes, wood refinishing, etc. * Construction projects * Moving of furniture * Summer School, often with a combination of students from your school and others that are just there for the summer * Setting up classrooms for the new school year * New student events  * Getting Ready-for-School get-togethers, and more!   Capturing moments happening in the summer can tell the story of your school year after year. In Vidigami you can create private containers or Pages to store photos of all the great school updates that happen in the summer like cleaning, painting, moving, and building. Before school starts, grab a few of the photos to highlight all the work that went into the school over the summer and share them with parents and teachers. You can use this also to give thanks to your maintenance and cleaning folks who often get overlooked during the year!   If your school sponsors one or more Summer School sessions, you can use Vidigami to share photos with all of these families. Vidigami can create a separate space specifically for Summer School. This allows you to add both parents who have children attending your school and parents who just have their kids in your summer school. You can create simple links to share with the summer school teachers and assistants where they can upload photos each day.    When inviting families new to your school to Vidigami, you want to ensure you have some content for them to look at and enjoy. Photos of teachers setting up their classrooms, new student summer events, and back-to-school BBQs and get-togethers are a great way to introduce new families to Vidigami but are also engaging for your returning families and your teachers! --- Generated by SignalToAI v1.0.5 For more information: https://vidigami.com/llms.txt ## Page 14: Steven's Coop Landing Page **Page URL:** https://vidigami.com/landing-page-stevens-coop/ **Summary:** This case study highlights Stevens Cooperative School's successful implementation of Vidigami, a community media management platform, to streamline photo sharing and enhance community engagement. The platform replaced a decentralized photo management system, saving the school approximately 300 hours and improving storytelling, recruitment, retention, and fundraising efforts. **Primary Topics:** Media Management, Photo Sharing, Community Engagement, Education Technology **Secondary Topics:** Onboarding Process, Privacy Concerns, Yearbook Creation, Faculty Engagement, Digital Marketing **Semantic Tags:** case-study, webinar, community-media-management, photo-organization, school-marketing, parent-engagement, event-photo-sharing, student-experience, yearbook-creation, onboarding-process, faculty-training, blackbaud-integration, privacy-concerns, community-launch, tagging-system, media-management-tools, digital-engagement, student-journey-documentation, family-cooperative-education, fundraising-support **Key Facts:** - Stevens Cooperative School has 450 students and 120 faculty across two campuses. - The school saved approximately 300 hours by using Vidigami. - Over 26,000 photos were uploaded by teachers in the first year using Vidigami. - 75% of parents have logged into the system, with 30% using it weekly or daily. **Frequently Asked Questions:** **Q1:** What is Vidigami? **A1:** Vidigami is a community media management platform designed specifically for schools, allowing them to organize, find, and share photos with parents, students, and staff efficiently. **Q2:** How has Vidigami improved photo management at Stevens Cooperative School? **A2:** Vidigami streamlined the school's photo management by centralizing the process, addressing privacy concerns, and saving approximately 300 hours that were previously spent on organizing and sharing photos. **Q3:** What impact has Vidigami had on community engagement? **A3:** The platform has enhanced community engagement by providing families with access to a wealth of photos from school events, fostering conversations at home, and improving marketing and fundraising efforts. **Q4:** How did Stevens Cooperative School onboard Vidigami? **A4:** The onboarding process involved integrating Vidigami with Blackbaud, running a pilot program with select classes, and training faculty and parents on how to use the platform effectively. **Q5:** What are the privacy features of Vidigami? **A5:** Vidigami prioritizes privacy by allowing schools to manage consent levels for photos, ensuring that sensitive images are not shared publicly without permission. **Content Type:** case study **Content Intent:** inform **Target Audience:** Educators, school administrators, and parents interested in school media management solutions. ### Full Content source: https://vidigami.com/landing-page-stevens-coop/ content-type: ai-context-data ai-purpose: structured-content-reference last-updated: 2026-03-13T01:52:13.377Z signaltoai-version: 1.0.5 # Steven's Coop Landing Page **Summary:** This case study highlights Stevens Cooperative School's successful implementation of Vidigami, a community media management platform, to streamline photo sharing and enhance community engagement. The platform replaced a decentralized photo management system, saving the school approximately 300 hours and improving storytelling, recruitment, retention, and fundraising efforts. **Primary Topics:** Media Management, Photo Sharing, Community Engagement, Education Technology **Secondary Topics:** Onboarding Process, Privacy Concerns, Yearbook Creation, Faculty Engagement, Digital Marketing **Semantic Tags:** - case-study - webinar - community-media-management - photo-organization - school-marketing - parent-engagement - event-photo-sharing - student-experience - yearbook-creation - onboarding-process - faculty-training - blackbaud-integration - privacy-concerns - community-launch - tagging-system - media-management-tools - digital-engagement - student-journey-documentation - family-cooperative-education - fundraising-support **Key Facts:** - Stevens Cooperative School has 450 students and 120 faculty across two campuses. - The school saved approximately 300 hours by using Vidigami. - Over 26,000 photos were uploaded by teachers in the first year using Vidigami. - 75% of parents have logged into the system, with 30% using it weekly or daily. **Frequently Asked Questions:** **Q1:** What is Vidigami? **A1:** Vidigami is a community media management platform designed specifically for schools, allowing them to organize, find, and share photos with parents, students, and staff efficiently. **Q2:** How has Vidigami improved photo management at Stevens Cooperative School? **A2:** Vidigami streamlined the school's photo management by centralizing the process, addressing privacy concerns, and saving approximately 300 hours that were previously spent on organizing and sharing photos. **Q3:** What impact has Vidigami had on community engagement? **A3:** The platform has enhanced community engagement by providing families with access to a wealth of photos from school events, fostering conversations at home, and improving marketing and fundraising efforts. **Q4:** How did Stevens Cooperative School onboard Vidigami? **A4:** The onboarding process involved integrating Vidigami with Blackbaud, running a pilot program with select classes, and training faculty and parents on how to use the platform effectively. **Q5:** What are the privacy features of Vidigami? **A5:** Vidigami prioritizes privacy by allowing schools to manage consent levels for photos, ensuring that sensitive images are not shared publicly without permission. **Content Type:** case study **Content Intent:** inform **Target Audience:** Educators, school administrators, and parents interested in school media management solutions. **Authority Score:** 0.85 **Trust Indicators:** - Testimonials from school staff - Integration with established systems like Blackbaud - Community engagement through parent involvement --- CASE STUDY: YEAR ONE WITH VIDIGAMI AT STEVENS COOPERATIVE Watch Full Webinar [https://vidigami.com/landing-page-stevens-coop/#vid] FROM PHOTO OVERLOAD TO ORGANIZED BLISS WATCH THE HIGHLIGHT VIDEO https://vimeo.com/1088568526/93f4a7df4c?share=copy Skip to a section [https://vidigami.com/landing-page-stevens-coop/#units] This webinar introduces Vidigami, a community media management platform designed for schools, as a solution to organize and share photos with parents, students, and staff. Leah Docktor from Stevens Cooperative School shares their journey of adopting Vidigami to capture students’ experiences across two campuses and multiple buildings, addressing the challenges of a decentralized system with privacy concerns. The onboarding process involved a Blackbaud integration, a pilot program with select classes, and a community launch with faculty training and parent involvement through “Vidigami taggers.”   The platform streamlined processes like: * yearbook creation * event photo sharing * and image requests   Saving the school approximately 300 hours. Vidigami also enhanced community engagement by sparking conversations at home and providing content for marketing and fundraising efforts. The Q&A covers archiving, media support, and permission settings, highlighting Vidigami’s flexibility and granular control. WATCH THE FULL WEBINAR https://youtu.be/B3UnAaQ7Fkk Select a tab below to skip to that section. * Introduction * KEY POINT * Vidigami has been instrumental in helping manage storytelling, recruitment, retention, and fundraising, despite limited staff resources. VIDEO (01:23) SUMMARY This section introduces the Vidigami platform and features a testimonial from Leah Docktor, Director of Marketing Communications at Stevens Cooperative School.  Renee Ramig welcomes attendees, explaining that Vidigami is a community media management platform designed for schools to help organize, find, and share photos with parents, students, and staff. Leah Docktor shares her experience, noting that Stevens Cooperative School is a progressive Pre-K3 through 8th grade school in New Jersey with two campuses, four buildings, 450 students, and 120 faculty and staff.  The school recently celebrated its 75th anniversary and operates with a small two-person marketing and communications department. Leah emphasizes that Vidigami has been instrumental in helping them manage storytelling, recruitment, retention, and fundraising, despite limited staff resources. Read Transcript RENEE RAMIG Welcome to our webinar today. Several of you here are already using Vidigami. But there’s some of you that we might be brand new to. So Vidigami is a community media management platform that’s designed for schools. Vidigami makes it easier for you to organize and find photos. Which is why, probably a lot of you are here because you’re looking for that solution. But we also allow easily for you to share all of those great memories with the people who care about it most, your parents and your students, and all of your staff. LEAH DOCKTOR My name is Leah, I am the Director of Marketing Communications at Stevens Cooperative School. This is my 4th year in this role, and my 6th at the school. We are a progressive Pre. K. 3, through 8th grade school in New Jersey. Last year we celebrated our 75th anniversary, but we are unique in that we have 2 campuses, 4 buildings, and only a 2 person Marcom department. We have lots of stories to capture and not many people to do it. Capturing the stories of 450 students and 120 faculty and staff members is definitely no easy feat. But Vidigmai has really helped us, and really has urged us to rethink our approach to storytelling, recruitment, retention, and fundraising efforts. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] * Journey * KEY POINTS * Centralized media management * Focus on capturing student journeys * Addressed privacy and data loss concerns * Streamlined experience for families and staff VIDEO (03:10) SUMMARY Leah Docktor explains why Stevens Cooperative School chose Vidigami. The school was drawn to Vidigami’s ability to capture students’ entire journey, aligning with the school’s long-standing emphasis on the “journey” concept, which is reflected in their end-of-year ceremony and yearbook. The fact that Vidigami had a Blackbaud integration was also a plus, as Stevens is a Blackbaud school. Before Vidigami, the school’s media management was decentralized, with teachers using Google Drive or Google Photo Albums, which posed privacy concerns and data loss risks when teachers left. Some teachers weren’t taking or sharing photos at all. Stevens Cooperative School sought a centralized platform that respected family privacy and streamlined the experience for families with multiple children across different grades, as different classes were using different platforms like Google Drive folders and Google Photo Albums. Read Transcript LEAH DOCKTOR I want to take a step back in terms of discussing why we chose Vidigami. In our preliminary call with, I believe it was Renee. We were really sold by this idea that Vidigami would help us capture students’ entire journey throughout all of their years at Stevens, now at Stevens. This idea of journey, or the journey has been part of our school language for decades. It’s the name of our end of year ceremony. It’s the name of our yearbook publication. It has been a major part of the revision of our recruitment tools the past couple of years. So we heard the journey. And we were like, we’re speaking the same language is fantastic. Because we have 4 buildings and 2 campuses. We really wanted to find a tool that would allow us to align those experiences and provide a window into everything that is happening in terms of school culture and community and belonging and because there was a Blackbaud integration that was definitely an added bonus. Because we are a Blackbaud school. Now to give you a little glimpse into what it was like before Vidigami. I think the easiest way to explain this was that it was really a faculty free for all at Stevens. We didn’t have a centralized platform. We had several teachers who had worked at the school for years. We’re here when the school first started using the Google App, Google education suite. And they were very used to just uploading pictures to their drive and sharing images with families that way. We had some newer users who were using the Google photo albums to share with families. My hot tip, if you don’t know this is that because it’s not part of the education suite. There are definitely some privacy issues with using Google photo albums, especially for photos of children. And another big challenge was if you were a teacher who was using Google photo albums to house all of your media content if you left the school, your Google Photo album was deleted with your account. So I was working very closely with our tech department to export all of that content before they left, and make sure that it was archived in a better way. Then we also had teachers who either weren’t taking pictures or were taking pictures and weren’t sending them to us. And we really just wanted every family in the school to have a window into what was happening when their kids were gone for such a big portion of the day. And so, in terms of our requirements, we wanted one centralized platform. We definitely wanted a tool that respected family privacy, especially with the social media landscape constantly evolving. This is something that we really prioritize as an institution. We also really wanted to streamline the experience for families with multiple children. So like I mentioned, you may be a parent with a 1st grade student whose teacher is using Google drive folder. You might be a parent of a 5th grade student, same family. But that class uses an album. So just giving everyone easier access to all of the amazing media that we create at Stevens. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] * Onboarding * KEY POINTS * Quick setup with Blackbaud integration * Pilot program with teachers from each division * Migrated existing content * Gathered feedback for improvements * Smooth launch with enthusiastic parent ambassadors VIDEO (03:16) SUMMARY Stevens Cooperative School was able to implement Vidigami efficiently after receiving budget approval for the 2024-2025 school year. The process began in January, with the team setting up their organization on the platform, creating different user types, and immediately integrating Vidigami with Blackbaud, their student information system. This integration automatically created user profiles for all students, parents, faculty, and staff, making the transition seamless. To ensure the platform met the community’s needs, the school launched a pilot program. They selected one head teacher from each of their three divisions—early childhood (Pre-K3 to kindergarten), lower school (1st to 4th grade), and middle school (5th to 8th grade)—and created class album pages for each. These teachers received account creation support and training. The school also migrated all existing content from the current academic year (September to early January) into Vidigami, so parents could find all relevant media in one place. The pilot allowed families to experience the new platform, provide feedback, and help the school refine the process before a full launch. By the time Vidigami was rolled out school-wide in August, about 65 parent ambassadors were ready to support the transition. The setup process, including Blackbaud integration and page creation, was very fast—most steps were completed within 30 minutes, even with the extra detail involved in piloting. This careful, community-focused approach ensured a smooth and successful adoption of Vidigami across the school. Read Transcript LEAH DOCKTOR We were very fortunate to have this approved in our budget for the 2024-2025 year. So as soon as this was approved for us last January we kicked into high gear. We created our organization on the platform and did all of our account set up in terms of creating different user types. And we also immediately did our Blackbaud integration. And that Blackbaud integration essentially means user profiles were created for all of our students, parents, faculty, and staff, who were already part of our student information system, and so that just made it very easy and seamless in terms of our transition. And that allowed us to do a pilot. And we are big fans of pilots at Stevens, especially, just like testing a tool and making sure it’s the right thing for our community and giving families an opportunity to have a voice in terms of what their experience at the school is like. So what we did was identify one head teacher and each of our 3 divisions. So those are early childhood, which is Pre. K. 3 to kindergarten, lower School, which is 1st through 4th grade and middle school, which is 5th through 8th grade. We created a page for their class album. And then we did some account, creation and training with those very willing and able teachers. We’re super appreciative that they signed on to do this pilot with us. Another thing we did was migrate all of their existing school year content because it was in the middle of our academic year. We wanted everything, from, you know, September to early January in the platform. So that parents only had to look in one place for all of that content. And then we launched the pilot with those 3 classes. So to see these 3 steps on this slide. It was so amazing for us to have a chance to pilot it, to make all of these steps really come to life. It was a chance for families to try something new to be part of, you know, innovating and and just curating a new type of experience, and also just a chance to give us feedback on the process. What can we do to make it easier when we launch a school wide, different things like that? And then we were very fortunate to essentially have about 65 ambassadors for Vidigami. When we launched school wide in August of this past year.   RENEE RAMIG  Can you let me know, Leah, about? How long did it take you to get set up with Vidigami to the point where you were able to do the launch, the internal school part.   LEAH DOCKTOR That’s a great question. So the Blackbaud integration was super fast. Just in terms of the setup. The categories and pages could be created in a matter of seconds, and because we just had very limited content. We only gave the parents who were part of the pilot access to the pages for their classes specifically. And so that is a level of piloting detail that you don’t necessarily need to do if you wanted to replicate this at your school, but even just like those steps, making it a bit more intricate for us, were done like within 30 min. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] * Community Launch * KEY POINTS * Organized launch * Parent volunteers: “Vidigami taggers.” * Smooth transition: Easy adoption of the platform. VIDEO (02:55) SUMMARY For the community launch of Vidigami, Stevens Cooperative School customized the platform to mirror the school’s structure by creating four main categories: * auxiliary programs and athletics, * class pages, * events and experiences, * and an internal category accessible only to select administrators.   Each homeroom received its own class page, and event pages were set up in advance for all scheduled events for the upcoming school year. For events occurring across multiple campuses, such as the 5th and 6th grade Science Expo held in both Hoboken and Jersey City, separate albums were created within the event page for each location. A unique aspect of Stevens’ approach is its status as a family cooperative, where every family is assigned a school job to foster engagement and bridge the gap between home and school. For the Vidigami launch, a new role called “Vidigami taggers” was introduced, allowing families to tag individuals in photos, similar to the experience on Facebook. This feature was met with enthusiasm and nostalgia from parents. The school was mindful of the significant change this platform represented, as many families were accustomed to using Google Photo Albums or viewing limited photos on Instagram. To avoid overwhelming users, the platform was set up so that parents would primarily see their own child’s class page upon logging in, along with access to relevant auxiliary programs and event pages. This approach ensured that families received only pertinent information and could explore additional content, such as future events or programs, at their own pace. The goal was to create an internal social network that was intuitive, engaging, and tailored to each family’s experience. Read Transcript LEAH DOCKTOR So in terms of our community launch, you can set Vidigami up to reflect the structure of your school in a million different ways. The way we approached this was creating 4 main categories which were auxiliary programs and athletics, class pages, events and experiences. And then an internal category that only me and a handful of other administrators have access to. So what we did to prepare for the current school year was, make a class page for each home room, and then, by the time we were setting this up to kick off the September 2024 school year, we had already created pages for all of our events that had been scheduled. You can edit the dates, and if it’s an event that, for example, takes place across two different buildings like tonight, for example, we have our 5th and 6th grade. Science expo one in Hoboken and one in Jersey City. We create an album for each campus. Within that event page I’ll go into further detail about how we launch this with faculty and staff in a few slides. But I also want to highlight something that’s a bit unique to Stevens, but could definitely be replicated at other institutions. And so we are unique in that we are a family cooperative, and for us that means every family in the school has a job, and that job could be as big as planning the gala, which is tomorrow night or holding the door open at our spring concert next Tuesday, and it’s a really great way to kind of bridge the gap between school and home, and also just stay or keep parents as engaged and involved as possible. And so we created a new job for this year, and they are our Vidigami taggers, because, like Rene mentioned. You can tag anyone in Vidigami, and families were really excited. I think maybe a bit nostalgic, because they remembered going to Facebook albums 15 years ago and tagging all of their friends and family. It’s really the same experience, and it’s very easy to do. And another big key aspect about the community launch is giving relevant information to the relevant people to manage the user experience. This was a big change for our families who many of them were just used to Google photo albums, or seeing a few pictures on Instagram. Essentially inviting them into an internal social network was a huge change. So we didn’t want them to log in and be overwhelmed with 30 homeroom pages, tons of event and experience folders. So if I’m a parent of a Pre. K. 3 student, I log in. I see my child’s Pre. K, 3 class page, and that’s really like my main event. But I also have access to the auxiliary programs, to the events and experiences. If I want a taste of what’s to come in the future for my child. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] * Face Tagging * KEY POINTS * Easy face tagging * Parents can tag their kids * AI + manual tagging = accurate IDs VIDEO (03:09) SUMMARY Leah Docktor highlights the benefits of Vidigami’s tagging feature, emphasizing how it simplifies the process of identifying individuals, especially with the school’s growing population. The Blackbaud integration is crucial because it pre-populates names, eliminating spelling errors and empowering families to tag their own children. This is particularly helpful for families with similar-looking siblings, where the system might confuse them. Tagging is user-friendly; users simply start typing a name, and suggestions appear. As an administrator, Leah can view all photos tagged with her and use the “Is this me?” tab to confirm or reject tags. This feature allows for multiple selections, enabling quick approval or rejection of tags without reviewing each photo individually. Renee Ramig adds that schools can choose who has tagging permissions. Vidigami only allows tagging with users already in the system (via Blackbaud in Stevens’ case). To address issues like similar-looking siblings or young children whose appearance changes rapidly, families can confirm or deny suggested tags, improving accuracy. Vidigami’s system recognizes faces in photos, but it may miss some due to obstructions like goggles or poor image quality. The platform allows manual face selection for tagging in such cases. The system combines manual tagging with optional AI facial recognition and parent engagement to maximize tagging accuracy. This multi-faceted approach ensures that as many students as possible are correctly identified in photos. Read Transcript LEAH DOCKTOR To talk more about tagging, you could tell that this is me at an event on the right side, because I’m not wearing my glasses, but tagging is awesome. It’s made our lives so much easier. Our school is growing. We’re in a very fortunate position to continue to grow annually, and we have a lot of names and faces to learn and match. So the Blackbaud integration was really crucial here, because all of the names were pre-populated. I didn’t have to worry about spelling or anything like that, it really empowers families to take ownership in terms of you know, putting the onus on them to tag their kids. We have kids who have families who have kids in 1st and 3rd grade. But those kids look exactly alike. And so sometimes the system thinks they’re the same. The tagging is so easy. You just start typing in their name, and it pre pops up. But this is really what it looks like. If you go onto any user profile in Vidigami as an admin member like I am. So you can see all of the pictures tagged with me there. I am on the right side talking about Hanukkah with our Pre. K. 4 class. And then if I click the: Is this me? tab, a different tab will pop up, and that’s what the right side of the page looks like. And what’s great about this is, you don’t need to go individually through every single photo. If you know that everything is the user that you want to tag, you can do a multiple selection and approve all of them or decline them.   RENEE RAMIG As Leah said, you can choose to allow everybody or just key people to also tag others. So you get to decide. You can only tag with users that have been added to the system in Leah’s case that’s through Blackbaud. So there’s no misspellings in there, but because of the fact that you’ve got siblings that look alike. You’ve got young students that it seems like they change what they look like from day to day, especially those, you know, like preschool threes. Rather than miss tagging, auto miss tagging, we give families the ability to say, Yes, this is my child or no, this is not, and it leads to much higher accuracy of the photos that are added to their portfolio. So with many photos that are uploaded, and you’re going to get a lot, especially if you’re opening this up to parents being, you know, uploaders, and you’ve got all your teachers is you often are going to get photos where it’s not going to recognize that there’s even a face in the photos. Our system will recognize faces if it if it can tell, it’s a face. So you can see in this photo. It’s recognizing 2 faces. But there’s a 3rd person in here, here because of goggles. It’s only recognizing one of the 2 faces. These 3 photos it’s not recognizing at all. So our system allows you to literally go in and click on the face and be able to auto tag. But if we were relying solely on automated facial recognition, it would be missing all of these students. So we combine manual tagging with an AI system that’s optional schools can turn it on, which Leah’s school did as well as parent engagement. To ensure tagging is as close to 100% as you can get. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] * Timeline * KEY POINTS * Planned launch: Started before school began * Informed families: Consent and platform details * Organized groups: Easy classroom navigation * Trained staff: Fun photo upload assignment * Successful launch: Over 900 photos on day one! VIDEO (02:53) SUMMARY To ensure a smooth Vidigami launch, Stevens Cooperative School planned their rollout by working backwards from the first day of school, September 3, 2024.  In early August, they sent an introductory email to all families, announcing the new platform and informing them about the option to change their child’s photo consent level.  Once families submitted their consent preferences, the school assigned these levels to each child’s Vidigami profile. On the backend, the team set up classroom groups so that families would only see pages relevant to their own children, rather than being overwhelmed by all classroom pages.  This decision was made to streamline the user experience and enhance privacy, though the platform allows for different configurations. A key part of the launch was a dedicated session with faculty and staff during the school’s annual August meetings. All staff were asked to bring their laptops and phones, log into Vidigami, and download the mobile app.  The process was smooth, with only a few minor login issues that were quickly resolved. Staff were pleasantly surprised to find that all photos from the previous school year (2023-2024) had already been uploaded and were available to view. Following advice from Renee, the school gave faculty a fun assignment: upload photos of their classrooms or take selfies in their spaces. This ensured that when families logged in for the first time, there was already engaging content available, making the platform immediately interactive and welcoming. The launch was highly successful—on the first day of school alone, 932 images were uploaded, capturing moments from student arrivals, classroom activities, and families experiencing the start of the new year.  This approach helped create a vibrant, content-rich environment from day one, making the transition to Vidigami both smooth and meaningful for the school community. Read Transcript LEAH DOCKTOR We really worked backwards from our 1st day of school. So we started on September 3rd of 2024, and we worked backwards in terms of which communications families already receive, what we need to add in different things like that. So in early August we sent an introductory email to all families, letting them know that we were going to be using a new platform. And alerting them of the fact that they can change their child’s consent level if they wish to do that so once we received consent levels from families we went in and could assign those consent levels to their child’s profile in Vidigami, and we were also working on the back end to set up groups for classrooms. So, like I mentioned earlier, we didn’t want a family to log in and see 30 different classroom pages. We wanted them to just see what was applicable to their child. This is a decision we made as a school for several reasons, but you do not have to have that level of security on your end. And then what was really fun is our session with faculty and staff. So for our opening meetings each August we always have a session. We as marketing communications, always host a session with faculty and staff, but we knew we had some work to do in terms of launching Vidigami, so we told everyone to come with their laptops and phones. We had every single faculty and staff member present log into the platform. We also had all of them download the mobile app. If they had a smartphone and log in that way. It was pretty seamless. There were like maybe 3 people who had login issues. And Renee addressed those right away. But it was fun, because when people logged in they had a surprise waiting for them. And all of the 2023, 2024 photos had already been uploaded so they could see that. Another huge thing I want to shout Renee out, for here is she gave us the great advice to give some faculty homework, and it was fun homework. It was upload. Some photos of your classroom, maybe take a selfie in your book nook and upload them to your class page, so that when families receive their invitation to log into Vidigami for the 1st time they had some content waiting for them, and were really ready and prepared to interact with the platform. Once the school year officially kicked off. and we think we were very successful, because the 1st day of school was September 3rd and I just checked our stats. 932 images were uploaded on that 1st day. Some of them were from, you know, my team and I running around taking pictures of arrival with our balloons. A lot of them are pictures from classrooms. Students like getting used to their new space for that year. Maybe some of our youngest learners, with their parents and trepidatiously entering the classroom, but we were able to capture it all and share it, and it was really special to have that change for this year. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] * Faculty & Staff * KEY POINTS * Vidigami boosted faculty and staff engagement * Rapid adoption: Thousands of photos uploaded * Easy participation with Media Request Link * Sharing authentic classroom photos VIDEO (03:03) SUMMARY Leah Docktor reflects on how quickly faculty and staff adapted to Vidigami, contrasting it with the much longer adjustment period typically required for adults to get used to new systems. Unlike the three years it can take for adults to adapt to a new school schedule, Vidigami was adopted rapidly and enthusiastically by the school community. This is evidenced by the impressive volume of content: over 26,000 photos were uploaded by teachers to class pages in a single year, and nearly 20,000 more were added by other community members to auxiliary programs and event pages. Leah shares specific examples, such as a selfie uploaded by the head of school at a volleyball game and a second-grade teacher, Bianca, who uploaded nearly a thousand photos before going on maternity leave. These examples illustrate the high level of engagement and participation from faculty and staff. A key feature that supports this engagement is Vidigami’s media request link. Instead of simply providing a folder for photo uploads, the media request link acts as a call to action, inviting faculty and staff to actively contribute photos for specific events or needs. For instance, during the annual spring day of service, the school sent out a media request link to encourage teachers to upload photos from their classrooms and onsite locations, ensuring comprehensive coverage of the event. Renee Ramig adds that, compared to the previous practice of curating and selectively posting photos on social media, Vidigami allows for a much broader and more authentic sharing of classroom moments. While not every photo may be perfectly curated, parents now have a much deeper and more genuine window into their children’s daily experiences at school—something that curated social media posts cannot provide. This shift has made the platform especially valuable for families, as they get to see a fuller, more authentic picture of school life. Read Transcript LEAH DOCKTOR So I want to talk a bit about the faculty and staff impact. And I was thinking a lot about this this morning, because to go to tell a quick story. A couple of years ago we partnered with independent school management to revamp our students schedule, and I will never forget, because it’s something that my partner, Dean and I talk about a lot, but the consultant told us that for students it takes them 3 weeks to get used to a new schedule, and for adults it takes them 3 years pretty crazy when you think about it. And I want to say that Vidigami did not take 3 years for people to get used to, because over 26,000 photos have been updated, sorry, uploaded by teachers to their class pages this year. and an additional almost 20,000 have been uploaded by just other members of the community to auxiliary programs or events and experiences on the left side. This picture is actually a selfie that my head of school uploaded, he went to a volleyball game. We have one of our students in the back and 2 different families and their coach. and then Bianca is one of our second grade teachers who’s been at the school for years, and she’s actually on maternity leave now. But before she left she uploaded nearly a thousand photos this school year, from what her second graders were up to. Another great tool about Vidigami is the media request link. And so you know, for most of our teachers, we’re really grateful that they are just constantly capturing what’s happening and uploading. But. for example, yesterday we had our annual spring day of service. And so, as a reminder to faculty and staff, we sent an email out to all the faculty, reminding them that we cannot be in every classroom or at every onsite location at once, and we need their support taking photos. And so we sent the media request Link. which is different than just sending a folder that people can upload pictures to. It’s really also a call to action. It says, to like, drag and drop your pictures here, to add them to this folder. So it’s beyond, just like this is where you can dump everything. It’s really like an invitation for them to participate.   RENEE RAMIG Right. I just wanted to make a comment, especially the pictures on the right. So, Leah, when you were before you got Vidigami, you were posting on a social network, and you would select like you would curate photos. Correct. And right now you probably wouldn’t have curated those 4 photos. You may be curated one right? And so now the parents really get a look into their child’s classroom, and to see what’s going on at a level that you’re not going to get if your school is only posting on like Facebook or Instagram, or one of those. And so these might not be the best of the best for your school, but for parents these are the best of the best, because they get to see what’s really going on in the classroom.   Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] * Yearbook * KEY POINTS * Vidigami improves yearbook creation * Students find it faster and more engaging * Easy photo access enhances workflow VIDEO (01:15) SUMMARY Leah Docktor highlights the positive impact of Vidigami on the yearbook staff. The students were surprised and excited by the number of photos they were tagged in and were eager to use the platform. Previously, Leah had to compile content into folders for the students, but now they can log in and see everything immediately, which has significantly sped up the yearbook creation process. The students are enthusiastic about using the platform and frequently want to log back in. Currently, students only have viewing access, not uploading capabilities, though there is potential to expand access to include uploading in the future, especially for events like overnight trips. Giving students access to view content has greatly improved the yearbook team’s workflow. Read Transcript LEAH DOCKTOR The student impact has been really interesting to observe, because we actually only give our Yearbook staff access to Vidigami. They, however, were in disbelief at the amount of pictures that have been taken of them have been tagged of them, and they were really excited to engage with everything that was on the platform to give an example of how we used to manage this in the past. What I would have to do is aggregate all of the content from the 4th grade that we had, and give them access to a folder. Now they just log in and see everything. It really expedited the process. And it’s made it really exciting for them, because they can see everything at a glance. What are the pictures that I think tell the best story for this yearbook page or this spread? so it’s been really special to have them logging into the platform, and I constantly have students who are like, I want to log back in. But I can’t remember my password. Please help me. So I think students are really excited about it right now. They don’t have access to upload pictures. It might be something that we explore in the future, especially for overnight trips and things like that. But right now giving them access to see everything is more than enough, and it’s been a huge help in terms of our workflow. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] * Content Overload * KEY POINTS * Content Overload *  Conversation Starters * Student’s Journey VIDEO (04:44) SUMMARY Leah Docktor explains that one of the main challenges they aimed to address was content overload, particularly the difficulty of sharing large numbers of photos from school events with families. While social media platforms like Instagram allow only a limited number of photos per post, many more photos are taken at events, and previously there was no easy way to share all of them with families without complicated workarounds. With Vidigami, families can now access all event photos, which has led to high engagement—75% of parents have logged into the system, and over 30% of surveyed families use the platform weekly or daily. The rest typically log in monthly, often prompted by class news updates. There has also been interest from families in adding grandparents to the platform, and the school is considering expanding access in the future. Renee Ramig adds that Vidigami can be customized to include people beyond the immediate school community, such as professional photographers or non-staff coaches, to fit each school’s needs. Leah also notes that as children get older, they tend to share less about their school day with their families, but the photos on Vidigami have become valuable conversation starters at home. For example, parents can ask about specific activities shown in the photos, such as set building for a school musical or participating in a technology class project. These images help bridge the gap between school and home by giving families insight into their children’s experiences. Leah shares a personal story about a student who has been at the school since early childhood and is now graduating. By uploading archival content to Vidigami, she can see the student’s entire journey at the school in one place, making the experience especially meaningful. Renee adds that Vidigami also makes it easier for parents to create graduation montage boards, as all the necessary photos are readily available in the student’s portfolio, saving time and effort compared to searching through old physical photos at home. Read Transcript LEAH DOCKTOR I meant to say this in the beginning. But another key pain point we were trying to solve was this idea of content overload and what you can accomplish in a social media post or not. So last week, for example, we had our 3rd and 4th grade musical. and we can post, you know, 20 pictures in an Instagram slideshow. And it’s great. And it’s wonderful. But what about those other 250 pictures we took? There wasn’t really an easy way unless we were uploading a Facebook album and making sure the media opt out. Kids weren’t included and things like that to get that content to families. Now they can see it all, and they’re excited to log in and see what’s new. But as of the end of last month 75% of all of the parents enrolled at Stevens have logged into the system, and we recently administered a media and communication survey. Over 30% of families who have completed the survey said that they log into the platform weekly or daily. The rest are logging in monthly, typically prompted by our class news that teachers send out bimonthly and an interesting thing that happened when we launched is we got a lot of requests from families to add grandparents to the platform. So we know that this is something that we may want to open up in the future, and we know that we have the support from Renee to figure out the best way to do that if we want to.   RENEE RAMIG Yeah, I just want to add that you know, schools can add people other than just their immediate community. We have many schools that add a professional photographer to it, non staff coaches. And so yes, we just work with you to make sure that Vidigami fits with what you need at your school.     LEAH DOCKTOR I’m excited to talk about this slide. I think that many people can probably relate to the fact that as the kids get older. They don’t want to tell you as much, or they’re like they had it. I had a good day. They don’t really want to share, and we’ve heard tidbits from families that you know these pictures have been a conversation starter. The dinner table is definitely more interesting. So, for example, I mentioned last week that our 3rd and 4th graders had their musical. It was finding Nemo. It was fantastic, but so this picture in the middle might just look like students painting a mural. But it’s actually students working on the set pieces for finding Nemo. And it really helps parents to ask questions like. What are you painting for the set? What are the props? Do you know all the songs? Do you know your lines? And then I have to give kudos to my associate Director Dean, who took photo on the right, which is probably my favorite photo this school year, you can tell there’s an age gap here, but so we have our 8th grade student, Asha, who, as part of a technology class assignment, coded a game, and the class actually invited some younger students in to test the games. And so this is a beautiful moment that Dean captured a great conversation point for Asha and her parents to talk about what that experience was like having, like a user use, something that she designed, but also a really cool option for this younger student to tell her family. I got to sample and test out a game today that an older student designed and built in a class like, I’m excited to do that one day. So it’s really a great way to bridge that gap again between school and home. To bring it back to this idea of capturing the student journey. I am the most sentimental person ever, and I always cry at graduation. But this is a family. We don’t play favorites, but we love this family. The parents are super involved, and he has been at the school since we had a twos program that we no longer have, and he’s graduating 8th grade in a couple of weeks, and I’ve been spending a lot of time putting some archival content onto Vidigami. And now I can see every step of his journey at Stevens throughout the past few years. So it’s really special to really see this idea of capturing a student’s entire journey at the school in one place, because we’ve brought it to life so easily.   RENEE RAMIG Yeah. I just wanna say, you, do you see how emotional Leah is? Now, imagine the parent looking at these photos of yeah. That’s amazing also at 7 Hills, and I think you have something similar at your school. We asked each parent of our graduating 8th graders to create an actual Physical Montage board, and I remember the 1st year we had Vidigami. They’re like, oh, this saved me so much time because they’re not trying to go through their drawers in their house and their boxes to find the photos, because, you know, the majority of them were all in their students portfolio that they just downloaded to create the montage of so yes. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] * Advancement * KEY POINTS * Enhances family engagement * Streamlines media management * Empowers marketing and admissions * Simplifies event photo sharing * Powers versatile digital displays VIDEO (05:03) SUMMARY Leah Docktor describes the significant impact Vidigami has had on various departments at the school, especially in advancement, marketing, admissions, and fundraising. She emphasizes that everyone in the school contributes to student retention and fundraising, and Vidigami supports this by making it easier to capture and share important moments that foster family engagement and satisfaction. The platform has streamlined the school’s media ecosystem, allowing staff to be more present and effective in their roles without needing to be everywhere at once. For admissions and external marketing, Vidigami has made it much easier for staff to access and use photos. The admissions director, who previously had to request specific images, can now quickly find and use any photos needed for presentations or info sessions. The digital marketing firm also benefits from direct access to the platform, enabling them to create new ads efficiently without relying on staff to select and send images. In development and fundraising, Vidigami has simplified the process of sharing event photos, such as for Grandparents and Special Friends Day. Previously, sharing these photos involved multiple steps, including taking, editing, uploading, and posting to social media, while also managing privacy concerns. Now, teachers can upload photos directly, and public slideshows can be easily created and shared via a link, with privacy settings automatically respected. This has eliminated many manual steps and made sharing content with families and the public much more efficient. Renee Ramig adds that public slideshows are useful for both external marketing and internal communication, as they can be shared in newsletters or embedded in digital signage around the school. Updating these slideshows is simple, and they can be displayed on monitors in school lobbies or other areas, keeping content fresh and engaging for families and visitors. Leah notes that the office manager for the youngest students enjoys updating the digital displays each week, capturing the joyful atmosphere of the early childhood building and giving parents something new to see each day at drop-off. Renee shares an example from her previous school, where a middle school student council member was responsible for taking and uploading photos each week, ensuring that even middle school activities were regularly featured on digital displays. This approach increased the visibility of middle school events and gave students ownership of documenting their school experience. Read Transcript LEAH DOCKTOR So departmental impact. I really want to talk about advancement. And I went to the 1st P.D. conference I went to when I started working at Stevens was the Case-NAIS Conference and I walked away from that conference with this idea that every single person in the school plays a role in retention, and every single person in the school is a fundraiser. Vidigami really drives that home for us. We can’t be in all the places at once, even though we really would like to be. We know that those moments at drop off, or dismissal, or whatever it is, are really crucial for retention and family happiness and Vidigami, just, you know, helps again bring those conversations to life, add some color to the day, and it’s just been really helpful in terms of like the entire media ecosystem at our school. In terms of external marketing and the work we do with enrollment management and admissions. Our admissions director has been at the school for 30 years. She has seen every type of picture known to man she loves. She’s like, I want to update my info session slides for next week, like I know exactly where to look. It’s eliminated that step of her making a media request for, like 7 grade pictures of this this and this like the not that we wouldn’t support that, but like there is just an easy way for her to sift through pictures herself, or if she wants a picture of a specific kid or something like she can search and find that our digital marketing firm also has access to Vidigami. I will say they’ve definitely been really on it this year in terms of seeing new content we upload and sending us new ads to review because they have access all of our pictures, instead of again having that middle man saying, Let’s use these 5. In terms of development and fundraising.I want to talk a little bit about public slideshows, so we have grandparents and special friends day every fall, and there were so many steps in years past, including the steps I was taking to run around the school and get a picture of every kid and their guest. Then we would import, edit, upload the pictures, make a Facebook album, share it out like so many steps have been eliminated because we can upload things to the platforms. Teachers can upload things to the album. We can share a public link to this slideshow very easily. Once we create the collection. And you know for kids who do have those privacy concerns. They’re automatically hidden. And it’s just like an extra step that’s eliminated because we don’t have to worry like, oh, did we include that picture of that kid who has a no-public release or things like that? So it’s really just been super impactful. And we’re super grateful.     RENEE RAMIG I just wanted to mention. So public slideshows is for your forward facing, like you said your external marketing. But this allows you to create a link so you can share it in a newsletter. So what many schools do is you know, you rolled it out to parents pretty quickly, but some schools won’t roll it out to parents right away. So you can use that public slideshow link to share with your parents, too. For example, in your weekly parent newsletters. We also have, just with a click, an embed code. If you don’t know what an embed code is. That’s okay. But a lot of things like digital signage, even if whether it’s the big one outside or just a small monitor that runs when you enter your school lobby. You can do that through a slideshow here. And literally, it’s 1 click. And now you’re able to just go in and change those photos in that public slideshow that plays on your digital signage signs and or monitors.   LEAH DOCKTOR Our office manager at the building where our youngest students are is so excited to update those every week because there is really a sense of joy in an early childhood building that is so fun to capture. And it’s just exciting, like those parents are still walking in every morning and dropping those kids off directly to their classroom. So they pass that monitor, and they’re excited to see what’s new.   RENEE RAMIG I just want to make a comment that at the school I was at, which was 7 Hills in Walnut Creek, California. We a lot of times middle school. You don’t get as many photos as you do in preschool, and K, and one. So one of our student Council members in 8th grade. The position was historian, and their role was each week they needed to take a minimum of 10 photos of things happening in the middle school. They went in and they uploaded the collection. So when anybody walked into our middle school building, whether it was a current parent, a prospective parent. Even students will see brand new photos every week that are playing on the Monitor that welcomes them when they walked into middle school. And we put that as a student responsibility. So they, you know, they were the ones uploading it and choosing what they felt were the the key things that were happening in middle school that week. So that was a way that we got more middle school photos. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] * Success Metrics * KEY POINTS * Significant Time Savings * Improved Efficiency * Strategic Focus * Data-Driven Projects * Historical Preservation VIDEO (03:31) SUMMARY Leah Docktor explains that Vidigami has significantly reduced time-consuming tasks for the school, saving about 300 hours this year alone in three main areas: yearbook creation, sharing event photos, and responding to image requests. Previously, these tasks required a lot of manual effort, but now, with everything organized and searchable by school year on Vidigami, staff and families can easily find and access photos themselves. This has made sharing event photos more efficient and eliminated the need to worry about where to upload or how to distribute them, as everyone can simply log in to see what’s happening at the school. Leah also highlights that the platform has freed up staff time for more strategic and meaningful work. For example, Dean, who was promoted to Associate Director of Strategic Communications, can now focus on important projects like crisis management and launching new initiatives, such as a free tuition program, because the content management system keeps everything organized and accessible. The department has also been able to conduct more in-depth, data-driven projects, such as running eight parent focus groups, since they no longer spend hours searching for photos. Additionally, Vidigami has helped the school preserve and share its history. During the school’s 75th anniversary, an archives committee digitized historical photos and documents, which are now stored and accessible on Vidigami, including images from as far back as 1946. This allows the school to tell both current and historical stories in a flexible and engaging way, supporting community engagement in ways that fit the unique needs of the school. Read Transcript LEAH DOCKTOR So I took a look. And I want to talk about 3 major time sucks that have really been eliminated with Vidigami and given us about 300 h back this year, and this isn’t all the time we’ve gotten back. But this is a big chunk of it. So first is Yearbook, which I’ve spent a little bit of time talking about before, the next is sharing event. Photos. Yes, we’ll continue to do that roundup post on Instagram, so that our prospective families and any of our followers can see what’s going on. But we don’t have to worry so much about where we upload things. Are they going to see it. It’s a great tool for people to just log in and see what’s happening in the school. And another big time suck has been researching and providing images on requests. I actually, just before this call, got an email from an office manager who was looking for a picture from coincidentally, our journey ceremony last year, and I was like, they’re all on Vidigami. Go here and you’ll find them. But once people become accustomed enough to the platform they know where they need to look. There’s a search feature like it is wonderful and easy, and it’s organized by school year. I also want to talk about how I’m very excited because we promoted Dean to Associate Director of Strategic Communications for this school year, and I will say that having this content management system has really freed up a lot of his time to do a lot of really thoughtful and meaningful work for the department. Everything from crisis management and making sure we have all of our systems and policies and structures in place, as well as we launched a free tuition program this year. I don’t think we would have been able to do it as successfully if we didn’t have a tool in place for us to pull photo content and just keep everything organized and at bay. And it’s also just really opened up a lot of time for our department to do some really thoughtful like data driven projects. So for several years we had been doing a parent satisfaction survey. This year. We actually did 8 focus groups throughout the winter and the spring. And so we’re really excited to be able to dig into that data because we’re not spending hours and hours looking for pictures on the Google drive anymore. And so this screenshot is from 4 days ago. I can already tell you that this summary with media uploaded has increased since then. But this is just a glimpse of what we’ve been able to accomplish on Vidigami since we launched. And then to wrap up. I think I really just want to share this idea. That community engagement looks different at every single school, and Vidigami gives you the flexibility to do that in a bunch of different ways. Like I mentioned at the beginning, we celebrated our 75th anniversary as a school during the last year, and prior to that we had an archives committee of parents who was helping go through historical pictures and documents. And we were like, Okay, we organize them now they’re digitized. And for a little while we were in a holding pattern. We were like, Well, where do they go? But now I can log into Vidigami. And I have pictures from 1946 and 1947, before the school was even incorporated in there. And so it’s really special, because Vidigami lets us , tell current stories as they’re unfolding, but also really tells the history and the story of the school in a special way. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] * Q&A * KEY POINTS * Archiving for Organization * Direct Video Uploads and Embeds * Granular Permissions * Controlled Media Uploads VIDEO (05:03) SUMMARY This Q&A section covers several topics related to using Vidigami, including archiving, media types, and permissions. Regarding archiving, Renee Ramig explains that while Vidigami doesn’t offer a simple bulk upload feature, this is intentional. The process of manually archiving photos allows schools to clean up messy archives, eliminate duplicates, and organize content effectively. Leah Docktor adds that this process helps identify and catalog the most crucial content, rather than just dumping everything in. The discussion then shifts to media types supported by Vidigami. Renee clarifies that the platform supports images (JPEGs and PNGs) and direct video uploads up to 1.4 GB. It also supports embedding videos from platforms like YouTube or Vimeo by simply grabbing and pasting the link, which makes the video appear as if it’s hosted directly on Vidigami. Mandy Chan emphasizes that the media size limit is in place to give administrators control over who can upload large files. This allows schools to restrict uploading large videos to specific users, such as teachers. The YouTube and Vimeo embedding feature allows schools to easily add content already stored on those platforms, which can be unlisted when no longer needed publicly, while still being indexed within Vidigami. Renee highlights the granular permission settings within Vidigami. Schools can customize permissions for different users, such as giving specific parents extra tagging permissions or granting temporary upload access to parents attending field trips. This flexibility allows schools to tailor Vidigami to their specific needs. Leah adds that her school has a photo and video committee of parents who have upload access to all events. They also grant temporary upload access to parents who have taken great photos at specific events or allow them to send the photos to the school for uploading. Finally, Mandy thanks Leah for sharing her experiences, and Renee thanks everyone for attending. Read Transcript RENEE RAMIG I started the question about archiving, and as Leah said, Yes, you can archive, and it is a manual process, but we help you set up great workflows and a lot of schools find that you’re able to clean up, because often your archives are very messy. They’re in multiple places. You have tons of duplicates. So we don’t offer a just Hey, take this whole folder and let’s just drop it in, because usually the cleaning process is really helpful and gets it really organized. And then you’ve got this really clean, nice archive to share in Vidigami. What did you find, Leah, when you were doing your archives.     LEAH DOCKTOR Yeah. So I mean, we’re very lucky that we’ve done so much digitizing work. And it was interesting because I wasn’t here when the school was planning for its 70th anniversary 7 years ago, but there were pictures sprawled down the table, and our admissions director was like this girl graduated in this year. So this picture has to be from sometime in the nineties. But our archiving piece has been very seamless, I would say. I think the bigger lift is more on our end to make sure things are accurately tagged in terms of like which school year. They were taken from the early years of Stevens, are also not murky, but like a lot of the students who were enrolled at the school when it was first founded, were children of faculty members at Stevens Institute of Technology, which is a university in Hoboken. And so we have a lot of pictures of those faculty kids, you know, like running around a college campus. We know that they were students because we have documentation, but like those pictures aren’t necessarily from school, but they still help tell our story. So it’s really also about, I think Renee made a great point in terms of like duplicates, messy photos, especially a lot of scanners automatically scan like the 1st version and then an enhanced version, and then everything gets uploaded. So I will say it is a good way to start going through your archives and really attacking like what is the most crucial content you want, digitized and cataloged, instead of just dumping everything in.   RENEE RAMIG So the next question, I see is, what does all media mean? So Vidigami supports images, of course, Jpegs and Pngs. And we also support videos up to directly upload it up to 1.4 GB. If you don’t know what that means, it’s totally okay. We’ve got schools uploading videos from, you know, 10 to 15 seconds all the way up to 30 or 40 min directly into Vidigami. But we also support embedding a video. Again, it’s a super easy process. I don’t want you to be scared by the term embedding. But if you upload your video to either Youtube or Vimeo, you can literally just grab the link. You’ll put it in Vidigami, and it actually for the end users. It looks like it’s in Vidigami, but they’re actually watching it on Vimeo or Youtube.   MANDY CHAN And the comment I want to make around the media size, it’s really so that you have a lot of control over permissions of who can upload what size of media. You don’t want to let everybody upload. You know a 10 min video, you may only want that permission to be available to your teachers. And then, the Youtube and Vimeo is really to give you the ability to be able to easily add content that you’ve already got stored in in Youtube or Vimeo. But now you can unlist it when you no longer want it public, and it just all gets indexed within Vidigami.   RENEE RAMIG Our system is granular. So let’s say you create permissions for all your parents. But you’ve got some parents like Leah said that you want to do a lot of tagging, so you want to give them just those 10 parents, maybe extra permission to tag for this question. You’ve got 4 parents that are going on the field trip. So maybe all of your parents don’t have uploading permissions, but you can give those 4 parents uploading permissions. You could even invite just those 4 parents, even if the rest of the parents aren’t. Yes, using Vidigami. And you’re just sharing public slideshows so very granular. We can work with you on permissions that work best for your school. When we set up Vidigami for you.   LEAH DOCKTOR Yeah. And to add on to that, we another one of our cooperative jobs is we have a photo and video committee. So all of the parents that are on that committee have upload access to all of our. And events and experiences. I wish that I could like have them full time. Run around. It’s super helpful. And also like. Sometimes we’ll just get a parent who’s like, Hey? I took some great pictures at this event. I’d love to share them with the school, and like we can give them temporary access to upload, or they can just send them to us, and we can do it for them.     MANDY CHAN Thank you so much, Leah, for sharing your experience with everybody this year.     RENEE RAMIG Thank you for attending. Thank you, Leah, very much. Bye, everybody! Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] KEY POINT * Vidigami has been instrumental in helping manage storytelling, recruitment, retention, and fundraising, despite limited staff resources. VIDEO (01:23) SUMMARY This section introduces the Vidigami platform and features a testimonial from Leah Docktor, Director of Marketing Communications at Stevens Cooperative School.  Renee Ramig welcomes attendees, explaining that Vidigami is a community media management platform designed for schools to help organize, find, and share photos with parents, students, and staff. Leah Docktor shares her experience, noting that Stevens Cooperative School is a progressive Pre-K3 through 8th grade school in New Jersey with two campuses, four buildings, 450 students, and 120 faculty and staff.  The school recently celebrated its 75th anniversary and operates with a small two-person marketing and communications department. Leah emphasizes that Vidigami has been instrumental in helping them manage storytelling, recruitment, retention, and fundraising, despite limited staff resources. Read Transcript RENEE RAMIG Welcome to our webinar today. Several of you here are already using Vidigami. But there’s some of you that we might be brand new to. So Vidigami is a community media management platform that’s designed for schools. Vidigami makes it easier for you to organize and find photos. Which is why, probably a lot of you are here because you’re looking for that solution. But we also allow easily for you to share all of those great memories with the people who care about it most, your parents and your students, and all of your staff. LEAH DOCKTOR My name is Leah, I am the Director of Marketing Communications at Stevens Cooperative School. This is my 4th year in this role, and my 6th at the school. We are a progressive Pre. K. 3, through 8th grade school in New Jersey. Last year we celebrated our 75th anniversary, but we are unique in that we have 2 campuses, 4 buildings, and only a 2 person Marcom department. We have lots of stories to capture and not many people to do it. Capturing the stories of 450 students and 120 faculty and staff members is definitely no easy feat. But Vidigmai has really helped us, and really has urged us to rethink our approach to storytelling, recruitment, retention, and fundraising efforts. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] KEY POINTS * Centralized media management * Focus on capturing student journeys * Addressed privacy and data loss concerns * Streamlined experience for families and staff VIDEO (03:10) SUMMARY Leah Docktor explains why Stevens Cooperative School chose Vidigami. The school was drawn to Vidigami’s ability to capture students’ entire journey, aligning with the school’s long-standing emphasis on the “journey” concept, which is reflected in their end-of-year ceremony and yearbook. The fact that Vidigami had a Blackbaud integration was also a plus, as Stevens is a Blackbaud school. Before Vidigami, the school’s media management was decentralized, with teachers using Google Drive or Google Photo Albums, which posed privacy concerns and data loss risks when teachers left. Some teachers weren’t taking or sharing photos at all. Stevens Cooperative School sought a centralized platform that respected family privacy and streamlined the experience for families with multiple children across different grades, as different classes were using different platforms like Google Drive folders and Google Photo Albums. Read Transcript LEAH DOCKTOR I want to take a step back in terms of discussing why we chose Vidigami. In our preliminary call with, I believe it was Renee. We were really sold by this idea that Vidigami would help us capture students’ entire journey throughout all of their years at Stevens, now at Stevens. This idea of journey, or the journey has been part of our school language for decades. It’s the name of our end of year ceremony. It’s the name of our yearbook publication. It has been a major part of the revision of our recruitment tools the past couple of years. So we heard the journey. And we were like, we’re speaking the same language is fantastic. Because we have 4 buildings and 2 campuses. We really wanted to find a tool that would allow us to align those experiences and provide a window into everything that is happening in terms of school culture and community and belonging and because there was a Blackbaud integration that was definitely an added bonus. Because we are a Blackbaud school. Now to give you a little glimpse into what it was like before Vidigami. I think the easiest way to explain this was that it was really a faculty free for all at Stevens. We didn’t have a centralized platform. We had several teachers who had worked at the school for years. We’re here when the school first started using the Google App, Google education suite. And they were very used to just uploading pictures to their drive and sharing images with families that way. We had some newer users who were using the Google photo albums to share with families. My hot tip, if you don’t know this is that because it’s not part of the education suite. There are definitely some privacy issues with using Google photo albums, especially for photos of children. And another big challenge was if you were a teacher who was using Google photo albums to house all of your media content if you left the school, your Google Photo album was deleted with your account. So I was working very closely with our tech department to export all of that content before they left, and make sure that it was archived in a better way. Then we also had teachers who either weren’t taking pictures or were taking pictures and weren’t sending them to us. And we really just wanted every family in the school to have a window into what was happening when their kids were gone for such a big portion of the day. And so, in terms of our requirements, we wanted one centralized platform. We definitely wanted a tool that respected family privacy, especially with the social media landscape constantly evolving. This is something that we really prioritize as an institution. We also really wanted to streamline the experience for families with multiple children. So like I mentioned, you may be a parent with a 1st grade student whose teacher is using Google drive folder. You might be a parent of a 5th grade student, same family. But that class uses an album. So just giving everyone easier access to all of the amazing media that we create at Stevens. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] KEY POINTS * Quick setup with Blackbaud integration * Pilot program with teachers from each division * Migrated existing content * Gathered feedback for improvements * Smooth launch with enthusiastic parent ambassadors VIDEO (03:16) SUMMARY Stevens Cooperative School was able to implement Vidigami efficiently after receiving budget approval for the 2024-2025 school year. The process began in January, with the team setting up their organization on the platform, creating different user types, and immediately integrating Vidigami with Blackbaud, their student information system. This integration automatically created user profiles for all students, parents, faculty, and staff, making the transition seamless. To ensure the platform met the community’s needs, the school launched a pilot program. They selected one head teacher from each of their three divisions—early childhood (Pre-K3 to kindergarten), lower school (1st to 4th grade), and middle school (5th to 8th grade)—and created class album pages for each. These teachers received account creation support and training. The school also migrated all existing content from the current academic year (September to early January) into Vidigami, so parents could find all relevant media in one place. The pilot allowed families to experience the new platform, provide feedback, and help the school refine the process before a full launch. By the time Vidigami was rolled out school-wide in August, about 65 parent ambassadors were ready to support the transition. The setup process, including Blackbaud integration and page creation, was very fast—most steps were completed within 30 minutes, even with the extra detail involved in piloting. This careful, community-focused approach ensured a smooth and successful adoption of Vidigami across the school. Read Transcript LEAH DOCKTOR We were very fortunate to have this approved in our budget for the 2024-2025 year. So as soon as this was approved for us last January we kicked into high gear. We created our organization on the platform and did all of our account set up in terms of creating different user types. And we also immediately did our Blackbaud integration. And that Blackbaud integration essentially means user profiles were created for all of our students, parents, faculty, and staff, who were already part of our student information system, and so that just made it very easy and seamless in terms of our transition. And that allowed us to do a pilot. And we are big fans of pilots at Stevens, especially, just like testing a tool and making sure it’s the right thing for our community and giving families an opportunity to have a voice in terms of what their experience at the school is like. So what we did was identify one head teacher and each of our 3 divisions. So those are early childhood, which is Pre. K. 3 to kindergarten, lower School, which is 1st through 4th grade and middle school, which is 5th through 8th grade. We created a page for their class album. And then we did some account, creation and training with those very willing and able teachers. We’re super appreciative that they signed on to do this pilot with us. Another thing we did was migrate all of their existing school year content because it was in the middle of our academic year. We wanted everything, from, you know, September to early January in the platform. So that parents only had to look in one place for all of that content. And then we launched the pilot with those 3 classes. So to see these 3 steps on this slide. It was so amazing for us to have a chance to pilot it, to make all of these steps really come to life. It was a chance for families to try something new to be part of, you know, innovating and and just curating a new type of experience, and also just a chance to give us feedback on the process. What can we do to make it easier when we launch a school wide, different things like that? And then we were very fortunate to essentially have about 65 ambassadors for Vidigami. When we launched school wide in August of this past year.   RENEE RAMIG  Can you let me know, Leah, about? How long did it take you to get set up with Vidigami to the point where you were able to do the launch, the internal school part.   LEAH DOCKTOR That’s a great question. So the Blackbaud integration was super fast. Just in terms of the setup. The categories and pages could be created in a matter of seconds, and because we just had very limited content. We only gave the parents who were part of the pilot access to the pages for their classes specifically. And so that is a level of piloting detail that you don’t necessarily need to do if you wanted to replicate this at your school, but even just like those steps, making it a bit more intricate for us, were done like within 30 min. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] KEY POINTS * Organized launch * Parent volunteers: “Vidigami taggers.” * Smooth transition: Easy adoption of the platform. VIDEO (02:55) SUMMARY For the community launch of Vidigami, Stevens Cooperative School customized the platform to mirror the school’s structure by creating four main categories: * auxiliary programs and athletics, * class pages, * events and experiences, * and an internal category accessible only to select administrators.   Each homeroom received its own class page, and event pages were set up in advance for all scheduled events for the upcoming school year. For events occurring across multiple campuses, such as the 5th and 6th grade Science Expo held in both Hoboken and Jersey City, separate albums were created within the event page for each location. A unique aspect of Stevens’ approach is its status as a family cooperative, where every family is assigned a school job to foster engagement and bridge the gap between home and school. For the Vidigami launch, a new role called “Vidigami taggers” was introduced, allowing families to tag individuals in photos, similar to the experience on Facebook. This feature was met with enthusiasm and nostalgia from parents. The school was mindful of the significant change this platform represented, as many families were accustomed to using Google Photo Albums or viewing limited photos on Instagram. To avoid overwhelming users, the platform was set up so that parents would primarily see their own child’s class page upon logging in, along with access to relevant auxiliary programs and event pages. This approach ensured that families received only pertinent information and could explore additional content, such as future events or programs, at their own pace. The goal was to create an internal social network that was intuitive, engaging, and tailored to each family’s experience. Read Transcript LEAH DOCKTOR So in terms of our community launch, you can set Vidigami up to reflect the structure of your school in a million different ways. The way we approached this was creating 4 main categories which were auxiliary programs and athletics, class pages, events and experiences. And then an internal category that only me and a handful of other administrators have access to. So what we did to prepare for the current school year was, make a class page for each home room, and then, by the time we were setting this up to kick off the September 2024 school year, we had already created pages for all of our events that had been scheduled. You can edit the dates, and if it’s an event that, for example, takes place across two different buildings like tonight, for example, we have our 5th and 6th grade. Science expo one in Hoboken and one in Jersey City. We create an album for each campus. Within that event page I’ll go into further detail about how we launch this with faculty and staff in a few slides. But I also want to highlight something that’s a bit unique to Stevens, but could definitely be replicated at other institutions. And so we are unique in that we are a family cooperative, and for us that means every family in the school has a job, and that job could be as big as planning the gala, which is tomorrow night or holding the door open at our spring concert next Tuesday, and it’s a really great way to kind of bridge the gap between school and home, and also just stay or keep parents as engaged and involved as possible. And so we created a new job for this year, and they are our Vidigami taggers, because, like Rene mentioned. You can tag anyone in Vidigami, and families were really excited. I think maybe a bit nostalgic, because they remembered going to Facebook albums 15 years ago and tagging all of their friends and family. It’s really the same experience, and it’s very easy to do. And another big key aspect about the community launch is giving relevant information to the relevant people to manage the user experience. This was a big change for our families who many of them were just used to Google photo albums, or seeing a few pictures on Instagram. Essentially inviting them into an internal social network was a huge change. So we didn’t want them to log in and be overwhelmed with 30 homeroom pages, tons of event and experience folders. So if I’m a parent of a Pre. K. 3 student, I log in. I see my child’s Pre. K, 3 class page, and that’s really like my main event. But I also have access to the auxiliary programs, to the events and experiences. If I want a taste of what’s to come in the future for my child. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] KEY POINTS * Easy face tagging * Parents can tag their kids * AI + manual tagging = accurate IDs VIDEO (03:09) SUMMARY Leah Docktor highlights the benefits of Vidigami’s tagging feature, emphasizing how it simplifies the process of identifying individuals, especially with the school’s growing population. The Blackbaud integration is crucial because it pre-populates names, eliminating spelling errors and empowering families to tag their own children. This is particularly helpful for families with similar-looking siblings, where the system might confuse them. Tagging is user-friendly; users simply start typing a name, and suggestions appear. As an administrator, Leah can view all photos tagged with her and use the “Is this me?” tab to confirm or reject tags. This feature allows for multiple selections, enabling quick approval or rejection of tags without reviewing each photo individually. Renee Ramig adds that schools can choose who has tagging permissions. Vidigami only allows tagging with users already in the system (via Blackbaud in Stevens’ case). To address issues like similar-looking siblings or young children whose appearance changes rapidly, families can confirm or deny suggested tags, improving accuracy. Vidigami’s system recognizes faces in photos, but it may miss some due to obstructions like goggles or poor image quality. The platform allows manual face selection for tagging in such cases. The system combines manual tagging with optional AI facial recognition and parent engagement to maximize tagging accuracy. This multi-faceted approach ensures that as many students as possible are correctly identified in photos. Read Transcript LEAH DOCKTOR To talk more about tagging, you could tell that this is me at an event on the right side, because I’m not wearing my glasses, but tagging is awesome. It’s made our lives so much easier. Our school is growing. We’re in a very fortunate position to continue to grow annually, and we have a lot of names and faces to learn and match. So the Blackbaud integration was really crucial here, because all of the names were pre-populated. I didn’t have to worry about spelling or anything like that, it really empowers families to take ownership in terms of you know, putting the onus on them to tag their kids. We have kids who have families who have kids in 1st and 3rd grade. But those kids look exactly alike. And so sometimes the system thinks they’re the same. The tagging is so easy. You just start typing in their name, and it pre pops up. But this is really what it looks like. If you go onto any user profile in Vidigami as an admin member like I am. So you can see all of the pictures tagged with me there. I am on the right side talking about Hanukkah with our Pre. K. 4 class. And then if I click the: Is this me? tab, a different tab will pop up, and that’s what the right side of the page looks like. And what’s great about this is, you don’t need to go individually through every single photo. If you know that everything is the user that you want to tag, you can do a multiple selection and approve all of them or decline them.   RENEE RAMIG As Leah said, you can choose to allow everybody or just key people to also tag others. So you get to decide. You can only tag with users that have been added to the system in Leah’s case that’s through Blackbaud. So there’s no misspellings in there, but because of the fact that you’ve got siblings that look alike. You’ve got young students that it seems like they change what they look like from day to day, especially those, you know, like preschool threes. Rather than miss tagging, auto miss tagging, we give families the ability to say, Yes, this is my child or no, this is not, and it leads to much higher accuracy of the photos that are added to their portfolio. So with many photos that are uploaded, and you’re going to get a lot, especially if you’re opening this up to parents being, you know, uploaders, and you’ve got all your teachers is you often are going to get photos where it’s not going to recognize that there’s even a face in the photos. Our system will recognize faces if it if it can tell, it’s a face. So you can see in this photo. It’s recognizing 2 faces. But there’s a 3rd person in here, here because of goggles. It’s only recognizing one of the 2 faces. These 3 photos it’s not recognizing at all. So our system allows you to literally go in and click on the face and be able to auto tag. But if we were relying solely on automated facial recognition, it would be missing all of these students. So we combine manual tagging with an AI system that’s optional schools can turn it on, which Leah’s school did as well as parent engagement. To ensure tagging is as close to 100% as you can get. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] KEY POINTS * Planned launch: Started before school began * Informed families: Consent and platform details * Organized groups: Easy classroom navigation * Trained staff: Fun photo upload assignment * Successful launch: Over 900 photos on day one! VIDEO (02:53) SUMMARY To ensure a smooth Vidigami launch, Stevens Cooperative School planned their rollout by working backwards from the first day of school, September 3, 2024.  In early August, they sent an introductory email to all families, announcing the new platform and informing them about the option to change their child’s photo consent level.  Once families submitted their consent preferences, the school assigned these levels to each child’s Vidigami profile. On the backend, the team set up classroom groups so that families would only see pages relevant to their own children, rather than being overwhelmed by all classroom pages.  This decision was made to streamline the user experience and enhance privacy, though the platform allows for different configurations. A key part of the launch was a dedicated session with faculty and staff during the school’s annual August meetings. All staff were asked to bring their laptops and phones, log into Vidigami, and download the mobile app.  The process was smooth, with only a few minor login issues that were quickly resolved. Staff were pleasantly surprised to find that all photos from the previous school year (2023-2024) had already been uploaded and were available to view. Following advice from Renee, the school gave faculty a fun assignment: upload photos of their classrooms or take selfies in their spaces. This ensured that when families logged in for the first time, there was already engaging content available, making the platform immediately interactive and welcoming. The launch was highly successful—on the first day of school alone, 932 images were uploaded, capturing moments from student arrivals, classroom activities, and families experiencing the start of the new year.  This approach helped create a vibrant, content-rich environment from day one, making the transition to Vidigami both smooth and meaningful for the school community. Read Transcript LEAH DOCKTOR We really worked backwards from our 1st day of school. So we started on September 3rd of 2024, and we worked backwards in terms of which communications families already receive, what we need to add in different things like that. So in early August we sent an introductory email to all families, letting them know that we were going to be using a new platform. And alerting them of the fact that they can change their child’s consent level if they wish to do that so once we received consent levels from families we went in and could assign those consent levels to their child’s profile in Vidigami, and we were also working on the back end to set up groups for classrooms. So, like I mentioned earlier, we didn’t want a family to log in and see 30 different classroom pages. We wanted them to just see what was applicable to their child. This is a decision we made as a school for several reasons, but you do not have to have that level of security on your end. And then what was really fun is our session with faculty and staff. So for our opening meetings each August we always have a session. We as marketing communications, always host a session with faculty and staff, but we knew we had some work to do in terms of launching Vidigami, so we told everyone to come with their laptops and phones. We had every single faculty and staff member present log into the platform. We also had all of them download the mobile app. If they had a smartphone and log in that way. It was pretty seamless. There were like maybe 3 people who had login issues. And Renee addressed those right away. But it was fun, because when people logged in they had a surprise waiting for them. And all of the 2023, 2024 photos had already been uploaded so they could see that. Another huge thing I want to shout Renee out, for here is she gave us the great advice to give some faculty homework, and it was fun homework. It was upload. Some photos of your classroom, maybe take a selfie in your book nook and upload them to your class page, so that when families receive their invitation to log into Vidigami for the 1st time they had some content waiting for them, and were really ready and prepared to interact with the platform. Once the school year officially kicked off. and we think we were very successful, because the 1st day of school was September 3rd and I just checked our stats. 932 images were uploaded on that 1st day. Some of them were from, you know, my team and I running around taking pictures of arrival with our balloons. A lot of them are pictures from classrooms. Students like getting used to their new space for that year. Maybe some of our youngest learners, with their parents and trepidatiously entering the classroom, but we were able to capture it all and share it, and it was really special to have that change for this year. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] KEY POINTS * Vidigami boosted faculty and staff engagement * Rapid adoption: Thousands of photos uploaded * Easy participation with Media Request Link * Sharing authentic classroom photos VIDEO (03:03) SUMMARY Leah Docktor reflects on how quickly faculty and staff adapted to Vidigami, contrasting it with the much longer adjustment period typically required for adults to get used to new systems. Unlike the three years it can take for adults to adapt to a new school schedule, Vidigami was adopted rapidly and enthusiastically by the school community. This is evidenced by the impressive volume of content: over 26,000 photos were uploaded by teachers to class pages in a single year, and nearly 20,000 more were added by other community members to auxiliary programs and event pages. Leah shares specific examples, such as a selfie uploaded by the head of school at a volleyball game and a second-grade teacher, Bianca, who uploaded nearly a thousand photos before going on maternity leave. These examples illustrate the high level of engagement and participation from faculty and staff. A key feature that supports this engagement is Vidigami’s media request link. Instead of simply providing a folder for photo uploads, the media request link acts as a call to action, inviting faculty and staff to actively contribute photos for specific events or needs. For instance, during the annual spring day of service, the school sent out a media request link to encourage teachers to upload photos from their classrooms and onsite locations, ensuring comprehensive coverage of the event. Renee Ramig adds that, compared to the previous practice of curating and selectively posting photos on social media, Vidigami allows for a much broader and more authentic sharing of classroom moments. While not every photo may be perfectly curated, parents now have a much deeper and more genuine window into their children’s daily experiences at school—something that curated social media posts cannot provide. This shift has made the platform especially valuable for families, as they get to see a fuller, more authentic picture of school life. Read Transcript LEAH DOCKTOR So I want to talk a bit about the faculty and staff impact. And I was thinking a lot about this this morning, because to go to tell a quick story. A couple of years ago we partnered with independent school management to revamp our students schedule, and I will never forget, because it’s something that my partner, Dean and I talk about a lot, but the consultant told us that for students it takes them 3 weeks to get used to a new schedule, and for adults it takes them 3 years pretty crazy when you think about it. And I want to say that Vidigami did not take 3 years for people to get used to, because over 26,000 photos have been updated, sorry, uploaded by teachers to their class pages this year. and an additional almost 20,000 have been uploaded by just other members of the community to auxiliary programs or events and experiences on the left side. This picture is actually a selfie that my head of school uploaded, he went to a volleyball game. We have one of our students in the back and 2 different families and their coach. and then Bianca is one of our second grade teachers who’s been at the school for years, and she’s actually on maternity leave now. But before she left she uploaded nearly a thousand photos this school year, from what her second graders were up to. Another great tool about Vidigami is the media request link. And so you know, for most of our teachers, we’re really grateful that they are just constantly capturing what’s happening and uploading. But. for example, yesterday we had our annual spring day of service. And so, as a reminder to faculty and staff, we sent an email out to all the faculty, reminding them that we cannot be in every classroom or at every onsite location at once, and we need their support taking photos. And so we sent the media request Link. which is different than just sending a folder that people can upload pictures to. It’s really also a call to action. It says, to like, drag and drop your pictures here, to add them to this folder. So it’s beyond, just like this is where you can dump everything. It’s really like an invitation for them to participate.   RENEE RAMIG Right. I just wanted to make a comment, especially the pictures on the right. So, Leah, when you were before you got Vidigami, you were posting on a social network, and you would select like you would curate photos. Correct. And right now you probably wouldn’t have curated those 4 photos. You may be curated one right? And so now the parents really get a look into their child’s classroom, and to see what’s going on at a level that you’re not going to get if your school is only posting on like Facebook or Instagram, or one of those. And so these might not be the best of the best for your school, but for parents these are the best of the best, because they get to see what’s really going on in the classroom.   Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] KEY POINTS * Vidigami improves yearbook creation * Students find it faster and more engaging * Easy photo access enhances workflow VIDEO (01:15) SUMMARY Leah Docktor highlights the positive impact of Vidigami on the yearbook staff. The students were surprised and excited by the number of photos they were tagged in and were eager to use the platform. Previously, Leah had to compile content into folders for the students, but now they can log in and see everything immediately, which has significantly sped up the yearbook creation process. The students are enthusiastic about using the platform and frequently want to log back in. Currently, students only have viewing access, not uploading capabilities, though there is potential to expand access to include uploading in the future, especially for events like overnight trips. Giving students access to view content has greatly improved the yearbook team’s workflow. Read Transcript LEAH DOCKTOR The student impact has been really interesting to observe, because we actually only give our Yearbook staff access to Vidigami. They, however, were in disbelief at the amount of pictures that have been taken of them have been tagged of them, and they were really excited to engage with everything that was on the platform to give an example of how we used to manage this in the past. What I would have to do is aggregate all of the content from the 4th grade that we had, and give them access to a folder. Now they just log in and see everything. It really expedited the process. And it’s made it really exciting for them, because they can see everything at a glance. What are the pictures that I think tell the best story for this yearbook page or this spread? so it’s been really special to have them logging into the platform, and I constantly have students who are like, I want to log back in. But I can’t remember my password. Please help me. So I think students are really excited about it right now. They don’t have access to upload pictures. It might be something that we explore in the future, especially for overnight trips and things like that. But right now giving them access to see everything is more than enough, and it’s been a huge help in terms of our workflow. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] KEY POINTS * Content Overload *  Conversation Starters * Student’s Journey VIDEO (04:44) SUMMARY Leah Docktor explains that one of the main challenges they aimed to address was content overload, particularly the difficulty of sharing large numbers of photos from school events with families. While social media platforms like Instagram allow only a limited number of photos per post, many more photos are taken at events, and previously there was no easy way to share all of them with families without complicated workarounds. With Vidigami, families can now access all event photos, which has led to high engagement—75% of parents have logged into the system, and over 30% of surveyed families use the platform weekly or daily. The rest typically log in monthly, often prompted by class news updates. There has also been interest from families in adding grandparents to the platform, and the school is considering expanding access in the future. Renee Ramig adds that Vidigami can be customized to include people beyond the immediate school community, such as professional photographers or non-staff coaches, to fit each school’s needs. Leah also notes that as children get older, they tend to share less about their school day with their families, but the photos on Vidigami have become valuable conversation starters at home. For example, parents can ask about specific activities shown in the photos, such as set building for a school musical or participating in a technology class project. These images help bridge the gap between school and home by giving families insight into their children’s experiences. Leah shares a personal story about a student who has been at the school since early childhood and is now graduating. By uploading archival content to Vidigami, she can see the student’s entire journey at the school in one place, making the experience especially meaningful. Renee adds that Vidigami also makes it easier for parents to create graduation montage boards, as all the necessary photos are readily available in the student’s portfolio, saving time and effort compared to searching through old physical photos at home. Read Transcript LEAH DOCKTOR I meant to say this in the beginning. But another key pain point we were trying to solve was this idea of content overload and what you can accomplish in a social media post or not. So last week, for example, we had our 3rd and 4th grade musical. and we can post, you know, 20 pictures in an Instagram slideshow. And it’s great. And it’s wonderful. But what about those other 250 pictures we took? There wasn’t really an easy way unless we were uploading a Facebook album and making sure the media opt out. Kids weren’t included and things like that to get that content to families. Now they can see it all, and they’re excited to log in and see what’s new. But as of the end of last month 75% of all of the parents enrolled at Stevens have logged into the system, and we recently administered a media and communication survey. Over 30% of families who have completed the survey said that they log into the platform weekly or daily. The rest are logging in monthly, typically prompted by our class news that teachers send out bimonthly and an interesting thing that happened when we launched is we got a lot of requests from families to add grandparents to the platform. So we know that this is something that we may want to open up in the future, and we know that we have the support from Renee to figure out the best way to do that if we want to.   RENEE RAMIG Yeah, I just want to add that you know, schools can add people other than just their immediate community. We have many schools that add a professional photographer to it, non staff coaches. And so yes, we just work with you to make sure that Vidigami fits with what you need at your school.     LEAH DOCKTOR I’m excited to talk about this slide. I think that many people can probably relate to the fact that as the kids get older. They don’t want to tell you as much, or they’re like they had it. I had a good day. They don’t really want to share, and we’ve heard tidbits from families that you know these pictures have been a conversation starter. The dinner table is definitely more interesting. So, for example, I mentioned last week that our 3rd and 4th graders had their musical. It was finding Nemo. It was fantastic, but so this picture in the middle might just look like students painting a mural. But it’s actually students working on the set pieces for finding Nemo. And it really helps parents to ask questions like. What are you painting for the set? What are the props? Do you know all the songs? Do you know your lines? And then I have to give kudos to my associate Director Dean, who took photo on the right, which is probably my favorite photo this school year, you can tell there’s an age gap here, but so we have our 8th grade student, Asha, who, as part of a technology class assignment, coded a game, and the class actually invited some younger students in to test the games. And so this is a beautiful moment that Dean captured a great conversation point for Asha and her parents to talk about what that experience was like having, like a user use, something that she designed, but also a really cool option for this younger student to tell her family. I got to sample and test out a game today that an older student designed and built in a class like, I’m excited to do that one day. So it’s really a great way to bridge that gap again between school and home. To bring it back to this idea of capturing the student journey. I am the most sentimental person ever, and I always cry at graduation. But this is a family. We don’t play favorites, but we love this family. The parents are super involved, and he has been at the school since we had a twos program that we no longer have, and he’s graduating 8th grade in a couple of weeks, and I’ve been spending a lot of time putting some archival content onto Vidigami. And now I can see every step of his journey at Stevens throughout the past few years. So it’s really special to really see this idea of capturing a student’s entire journey at the school in one place, because we’ve brought it to life so easily.   RENEE RAMIG Yeah. I just wanna say, you, do you see how emotional Leah is? Now, imagine the parent looking at these photos of yeah. That’s amazing also at 7 Hills, and I think you have something similar at your school. We asked each parent of our graduating 8th graders to create an actual Physical Montage board, and I remember the 1st year we had Vidigami. They’re like, oh, this saved me so much time because they’re not trying to go through their drawers in their house and their boxes to find the photos, because, you know, the majority of them were all in their students portfolio that they just downloaded to create the montage of so yes. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] KEY POINTS * Enhances family engagement * Streamlines media management * Empowers marketing and admissions * Simplifies event photo sharing * Powers versatile digital displays VIDEO (05:03) SUMMARY Leah Docktor describes the significant impact Vidigami has had on various departments at the school, especially in advancement, marketing, admissions, and fundraising. She emphasizes that everyone in the school contributes to student retention and fundraising, and Vidigami supports this by making it easier to capture and share important moments that foster family engagement and satisfaction. The platform has streamlined the school’s media ecosystem, allowing staff to be more present and effective in their roles without needing to be everywhere at once. For admissions and external marketing, Vidigami has made it much easier for staff to access and use photos. The admissions director, who previously had to request specific images, can now quickly find and use any photos needed for presentations or info sessions. The digital marketing firm also benefits from direct access to the platform, enabling them to create new ads efficiently without relying on staff to select and send images. In development and fundraising, Vidigami has simplified the process of sharing event photos, such as for Grandparents and Special Friends Day. Previously, sharing these photos involved multiple steps, including taking, editing, uploading, and posting to social media, while also managing privacy concerns. Now, teachers can upload photos directly, and public slideshows can be easily created and shared via a link, with privacy settings automatically respected. This has eliminated many manual steps and made sharing content with families and the public much more efficient. Renee Ramig adds that public slideshows are useful for both external marketing and internal communication, as they can be shared in newsletters or embedded in digital signage around the school. Updating these slideshows is simple, and they can be displayed on monitors in school lobbies or other areas, keeping content fresh and engaging for families and visitors. Leah notes that the office manager for the youngest students enjoys updating the digital displays each week, capturing the joyful atmosphere of the early childhood building and giving parents something new to see each day at drop-off. Renee shares an example from her previous school, where a middle school student council member was responsible for taking and uploading photos each week, ensuring that even middle school activities were regularly featured on digital displays. This approach increased the visibility of middle school events and gave students ownership of documenting their school experience. Read Transcript LEAH DOCKTOR So departmental impact. I really want to talk about advancement. And I went to the 1st P.D. conference I went to when I started working at Stevens was the Case-NAIS Conference and I walked away from that conference with this idea that every single person in the school plays a role in retention, and every single person in the school is a fundraiser. Vidigami really drives that home for us. We can’t be in all the places at once, even though we really would like to be. We know that those moments at drop off, or dismissal, or whatever it is, are really crucial for retention and family happiness and Vidigami, just, you know, helps again bring those conversations to life, add some color to the day, and it’s just been really helpful in terms of like the entire media ecosystem at our school. In terms of external marketing and the work we do with enrollment management and admissions. Our admissions director has been at the school for 30 years. She has seen every type of picture known to man she loves. She’s like, I want to update my info session slides for next week, like I know exactly where to look. It’s eliminated that step of her making a media request for, like 7 grade pictures of this this and this like the not that we wouldn’t support that, but like there is just an easy way for her to sift through pictures herself, or if she wants a picture of a specific kid or something like she can search and find that our digital marketing firm also has access to Vidigami. I will say they’ve definitely been really on it this year in terms of seeing new content we upload and sending us new ads to review because they have access all of our pictures, instead of again having that middle man saying, Let’s use these 5. In terms of development and fundraising.I want to talk a little bit about public slideshows, so we have grandparents and special friends day every fall, and there were so many steps in years past, including the steps I was taking to run around the school and get a picture of every kid and their guest. Then we would import, edit, upload the pictures, make a Facebook album, share it out like so many steps have been eliminated because we can upload things to the platforms. Teachers can upload things to the album. We can share a public link to this slideshow very easily. Once we create the collection. And you know for kids who do have those privacy concerns. They’re automatically hidden. And it’s just like an extra step that’s eliminated because we don’t have to worry like, oh, did we include that picture of that kid who has a no-public release or things like that? So it’s really just been super impactful. And we’re super grateful.     RENEE RAMIG I just wanted to mention. So public slideshows is for your forward facing, like you said your external marketing. But this allows you to create a link so you can share it in a newsletter. So what many schools do is you know, you rolled it out to parents pretty quickly, but some schools won’t roll it out to parents right away. So you can use that public slideshow link to share with your parents, too. For example, in your weekly parent newsletters. We also have, just with a click, an embed code. If you don’t know what an embed code is. That’s okay. But a lot of things like digital signage, even if whether it’s the big one outside or just a small monitor that runs when you enter your school lobby. You can do that through a slideshow here. And literally, it’s 1 click. And now you’re able to just go in and change those photos in that public slideshow that plays on your digital signage signs and or monitors.   LEAH DOCKTOR Our office manager at the building where our youngest students are is so excited to update those every week because there is really a sense of joy in an early childhood building that is so fun to capture. And it’s just exciting, like those parents are still walking in every morning and dropping those kids off directly to their classroom. So they pass that monitor, and they’re excited to see what’s new.   RENEE RAMIG I just want to make a comment that at the school I was at, which was 7 Hills in Walnut Creek, California. We a lot of times middle school. You don’t get as many photos as you do in preschool, and K, and one. So one of our student Council members in 8th grade. The position was historian, and their role was each week they needed to take a minimum of 10 photos of things happening in the middle school. They went in and they uploaded the collection. So when anybody walked into our middle school building, whether it was a current parent, a prospective parent. Even students will see brand new photos every week that are playing on the Monitor that welcomes them when they walked into middle school. And we put that as a student responsibility. So they, you know, they were the ones uploading it and choosing what they felt were the the key things that were happening in middle school that week. So that was a way that we got more middle school photos. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] KEY POINTS * Significant Time Savings * Improved Efficiency * Strategic Focus * Data-Driven Projects * Historical Preservation VIDEO (03:31) SUMMARY Leah Docktor explains that Vidigami has significantly reduced time-consuming tasks for the school, saving about 300 hours this year alone in three main areas: yearbook creation, sharing event photos, and responding to image requests. Previously, these tasks required a lot of manual effort, but now, with everything organized and searchable by school year on Vidigami, staff and families can easily find and access photos themselves. This has made sharing event photos more efficient and eliminated the need to worry about where to upload or how to distribute them, as everyone can simply log in to see what’s happening at the school. Leah also highlights that the platform has freed up staff time for more strategic and meaningful work. For example, Dean, who was promoted to Associate Director of Strategic Communications, can now focus on important projects like crisis management and launching new initiatives, such as a free tuition program, because the content management system keeps everything organized and accessible. The department has also been able to conduct more in-depth, data-driven projects, such as running eight parent focus groups, since they no longer spend hours searching for photos. Additionally, Vidigami has helped the school preserve and share its history. During the school’s 75th anniversary, an archives committee digitized historical photos and documents, which are now stored and accessible on Vidigami, including images from as far back as 1946. This allows the school to tell both current and historical stories in a flexible and engaging way, supporting community engagement in ways that fit the unique needs of the school. Read Transcript LEAH DOCKTOR So I took a look. And I want to talk about 3 major time sucks that have really been eliminated with Vidigami and given us about 300 h back this year, and this isn’t all the time we’ve gotten back. But this is a big chunk of it. So first is Yearbook, which I’ve spent a little bit of time talking about before, the next is sharing event. Photos. Yes, we’ll continue to do that roundup post on Instagram, so that our prospective families and any of our followers can see what’s going on. But we don’t have to worry so much about where we upload things. Are they going to see it. It’s a great tool for people to just log in and see what’s happening in the school. And another big time suck has been researching and providing images on requests. I actually, just before this call, got an email from an office manager who was looking for a picture from coincidentally, our journey ceremony last year, and I was like, they’re all on Vidigami. Go here and you’ll find them. But once people become accustomed enough to the platform they know where they need to look. There’s a search feature like it is wonderful and easy, and it’s organized by school year. I also want to talk about how I’m very excited because we promoted Dean to Associate Director of Strategic Communications for this school year, and I will say that having this content management system has really freed up a lot of his time to do a lot of really thoughtful and meaningful work for the department. Everything from crisis management and making sure we have all of our systems and policies and structures in place, as well as we launched a free tuition program this year. I don’t think we would have been able to do it as successfully if we didn’t have a tool in place for us to pull photo content and just keep everything organized and at bay. And it’s also just really opened up a lot of time for our department to do some really thoughtful like data driven projects. So for several years we had been doing a parent satisfaction survey. This year. We actually did 8 focus groups throughout the winter and the spring. And so we’re really excited to be able to dig into that data because we’re not spending hours and hours looking for pictures on the Google drive anymore. And so this screenshot is from 4 days ago. I can already tell you that this summary with media uploaded has increased since then. But this is just a glimpse of what we’ve been able to accomplish on Vidigami since we launched. And then to wrap up. I think I really just want to share this idea. That community engagement looks different at every single school, and Vidigami gives you the flexibility to do that in a bunch of different ways. Like I mentioned at the beginning, we celebrated our 75th anniversary as a school during the last year, and prior to that we had an archives committee of parents who was helping go through historical pictures and documents. And we were like, Okay, we organize them now they’re digitized. And for a little while we were in a holding pattern. We were like, Well, where do they go? But now I can log into Vidigami. And I have pictures from 1946 and 1947, before the school was even incorporated in there. And so it’s really special, because Vidigami lets us , tell current stories as they’re unfolding, but also really tells the history and the story of the school in a special way. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] KEY POINTS * Archiving for Organization * Direct Video Uploads and Embeds * Granular Permissions * Controlled Media Uploads VIDEO (05:03) SUMMARY This Q&A section covers several topics related to using Vidigami, including archiving, media types, and permissions. Regarding archiving, Renee Ramig explains that while Vidigami doesn’t offer a simple bulk upload feature, this is intentional. The process of manually archiving photos allows schools to clean up messy archives, eliminate duplicates, and organize content effectively. Leah Docktor adds that this process helps identify and catalog the most crucial content, rather than just dumping everything in. The discussion then shifts to media types supported by Vidigami. Renee clarifies that the platform supports images (JPEGs and PNGs) and direct video uploads up to 1.4 GB. It also supports embedding videos from platforms like YouTube or Vimeo by simply grabbing and pasting the link, which makes the video appear as if it’s hosted directly on Vidigami. Mandy Chan emphasizes that the media size limit is in place to give administrators control over who can upload large files. This allows schools to restrict uploading large videos to specific users, such as teachers. The YouTube and Vimeo embedding feature allows schools to easily add content already stored on those platforms, which can be unlisted when no longer needed publicly, while still being indexed within Vidigami. Renee highlights the granular permission settings within Vidigami. Schools can customize permissions for different users, such as giving specific parents extra tagging permissions or granting temporary upload access to parents attending field trips. This flexibility allows schools to tailor Vidigami to their specific needs. Leah adds that her school has a photo and video committee of parents who have upload access to all events. They also grant temporary upload access to parents who have taken great photos at specific events or allow them to send the photos to the school for uploading. Finally, Mandy thanks Leah for sharing her experiences, and Renee thanks everyone for attending. Read Transcript RENEE RAMIG I started the question about archiving, and as Leah said, Yes, you can archive, and it is a manual process, but we help you set up great workflows and a lot of schools find that you’re able to clean up, because often your archives are very messy. They’re in multiple places. You have tons of duplicates. So we don’t offer a just Hey, take this whole folder and let’s just drop it in, because usually the cleaning process is really helpful and gets it really organized. And then you’ve got this really clean, nice archive to share in Vidigami. What did you find, Leah, when you were doing your archives.     LEAH DOCKTOR Yeah. So I mean, we’re very lucky that we’ve done so much digitizing work. And it was interesting because I wasn’t here when the school was planning for its 70th anniversary 7 years ago, but there were pictures sprawled down the table, and our admissions director was like this girl graduated in this year. So this picture has to be from sometime in the nineties. But our archiving piece has been very seamless, I would say. I think the bigger lift is more on our end to make sure things are accurately tagged in terms of like which school year. They were taken from the early years of Stevens, are also not murky, but like a lot of the students who were enrolled at the school when it was first founded, were children of faculty members at Stevens Institute of Technology, which is a university in Hoboken. And so we have a lot of pictures of those faculty kids, you know, like running around a college campus. We know that they were students because we have documentation, but like those pictures aren’t necessarily from school, but they still help tell our story. So it’s really also about, I think Renee made a great point in terms of like duplicates, messy photos, especially a lot of scanners automatically scan like the 1st version and then an enhanced version, and then everything gets uploaded. So I will say it is a good way to start going through your archives and really attacking like what is the most crucial content you want, digitized and cataloged, instead of just dumping everything in.   RENEE RAMIG So the next question, I see is, what does all media mean? So Vidigami supports images, of course, Jpegs and Pngs. And we also support videos up to directly upload it up to 1.4 GB. If you don’t know what that means, it’s totally okay. We’ve got schools uploading videos from, you know, 10 to 15 seconds all the way up to 30 or 40 min directly into Vidigami. But we also support embedding a video. Again, it’s a super easy process. I don’t want you to be scared by the term embedding. But if you upload your video to either Youtube or Vimeo, you can literally just grab the link. You’ll put it in Vidigami, and it actually for the end users. It looks like it’s in Vidigami, but they’re actually watching it on Vimeo or Youtube.   MANDY CHAN And the comment I want to make around the media size, it’s really so that you have a lot of control over permissions of who can upload what size of media. You don’t want to let everybody upload. You know a 10 min video, you may only want that permission to be available to your teachers. And then, the Youtube and Vimeo is really to give you the ability to be able to easily add content that you’ve already got stored in in Youtube or Vimeo. But now you can unlist it when you no longer want it public, and it just all gets indexed within Vidigami.   RENEE RAMIG Our system is granular. So let’s say you create permissions for all your parents. But you’ve got some parents like Leah said that you want to do a lot of tagging, so you want to give them just those 10 parents, maybe extra permission to tag for this question. You’ve got 4 parents that are going on the field trip. So maybe all of your parents don’t have uploading permissions, but you can give those 4 parents uploading permissions. You could even invite just those 4 parents, even if the rest of the parents aren’t. Yes, using Vidigami. And you’re just sharing public slideshows so very granular. We can work with you on permissions that work best for your school. When we set up Vidigami for you.   LEAH DOCKTOR Yeah. And to add on to that, we another one of our cooperative jobs is we have a photo and video committee. So all of the parents that are on that committee have upload access to all of our. And events and experiences. I wish that I could like have them full time. Run around. It’s super helpful. And also like. Sometimes we’ll just get a parent who’s like, Hey? I took some great pictures at this event. I’d love to share them with the school, and like we can give them temporary access to upload, or they can just send them to us, and we can do it for them.     MANDY CHAN Thank you so much, Leah, for sharing your experience with everybody this year.     RENEE RAMIG Thank you for attending. Thank you, Leah, very much. Bye, everybody! Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] DO YOU WANT TO SEE A LIVE DEMO? --- Generated by SignalToAI v1.0.5 For more information: https://vidigami.com/llms.txt ## Page 15: Partners in Mission Conference 2024. **Page URL:** https://vidigami.com/2024/06/05/partners-in-mission-conference/ **Summary:** The Partners in Mission Conference 2024 will take place from June 23-27 at the Boston Quincy Marriott Hotel, focusing on enrollment management and advancement strategies for Catholic schools. The event features thought leaders and experts who will provide attendees with innovative techniques to enhance strategic revenue growth and support the mission of Catholic education. **Primary Topics:** Partners in Mission Conference, Enrollment Management, Advancement in Catholic Education **Secondary Topics:** Conference details, Networking opportunities, Educational programs **Semantic Tags:** event-page, conference, education-conference, partners-in-mission, catholic-education, registration-info, boston-events, enrollment-management, advancement-management, summer-institute, vidigami, professional-development, networking-opportunity, education-advancement, catholic-school-summer-institute **Key Facts:** - Conference dates: June 23-27, 2024 - Location: Boston Quincy Marriott Hotel - Focus on techniques in Enrollment Management and Advancement - Target audience includes educators and administrators from Catholic schools **Frequently Asked Questions:** **Q1:** What is the Partners in Mission Conference? **A1:** The Partners in Mission Conference is an annual event that focuses on providing educators and administrators from Catholic schools with innovative strategies in Enrollment Management and Advancement. It features expert speakers who share best practices to support the mission of Catholic education. **Q2:** When and where will the conference take place? **A2:** The conference is scheduled for June 23-27, 2024, at the Boston Quincy Marriott Hotel. This location is ideal for networking and learning among peers in the education sector. **Q3:** Who should attend the conference? **A3:** The conference is targeted toward educators, administrators, and thought leaders in Catholic education who are interested in enhancing their enrollment management and advancement strategies. It is a great opportunity for those looking to drive strategic revenue growth in their institutions. **Q4:** How can I register for the conference? **A4:** Interested attendees can register for the Partners in Mission Conference through the provided registration link on the official Partners in Mission website. Early registration is recommended to secure a spot and take advantage of any available discounts. **Content Type:** event announcement **Content Intent:** inform **Target Audience:** Educators and administrators in Catholic education ### Full Content source: https://vidigami.com/2024/06/05/partners-in-mission-conference/ content-type: ai-context-data ai-purpose: structured-content-reference last-updated: 2026-03-13T01:52:13.937Z signaltoai-version: 1.0.5 # Partners in Mission Conference 2024. **Summary:** The Partners in Mission Conference 2024 will take place from June 23-27 at the Boston Quincy Marriott Hotel, focusing on enrollment management and advancement strategies for Catholic schools. The event features thought leaders and experts who will provide attendees with innovative techniques to enhance strategic revenue growth and support the mission of Catholic education. **Primary Topics:** Partners in Mission Conference, Enrollment Management, Advancement in Catholic Education **Secondary Topics:** Conference details, Networking opportunities, Educational programs **Semantic Tags:** - event-page - conference - education-conference - partners-in-mission - catholic-education - registration-info - boston-events - enrollment-management - advancement-management - summer-institute - vidigami - professional-development - networking-opportunity - education-advancement - catholic-school-summer-institute **Key Facts:** - Conference dates: June 23-27, 2024 - Location: Boston Quincy Marriott Hotel - Focus on techniques in Enrollment Management and Advancement - Target audience includes educators and administrators from Catholic schools **Frequently Asked Questions:** **Q1:** What is the Partners in Mission Conference? **A1:** The Partners in Mission Conference is an annual event that focuses on providing educators and administrators from Catholic schools with innovative strategies in Enrollment Management and Advancement. It features expert speakers who share best practices to support the mission of Catholic education. **Q2:** When and where will the conference take place? **A2:** The conference is scheduled for June 23-27, 2024, at the Boston Quincy Marriott Hotel. This location is ideal for networking and learning among peers in the education sector. **Q3:** Who should attend the conference? **A3:** The conference is targeted toward educators, administrators, and thought leaders in Catholic education who are interested in enhancing their enrollment management and advancement strategies. It is a great opportunity for those looking to drive strategic revenue growth in their institutions. **Q4:** How can I register for the conference? **A4:** Interested attendees can register for the Partners in Mission Conference through the provided registration link on the official Partners in Mission website. Early registration is recommended to secure a spot and take advantage of any available discounts. **Content Type:** event announcement **Content Intent:** inform **Target Audience:** Educators and administrators in Catholic education **Authority Score:** 0.75 **Trust Indicators:** - Expert speakers - Established organization - Well-defined agenda --- JOIN US AT PARTNERS IN MISSION 2024. JUNE 23-27 BOSTON QUINCY MARRIOTT HOTEL << Back to List Vidigami [https://vidigami.com/] is proud to be part of Partners in Mission, Boston. [https://www.partnersinmission.com/education-programs/conferences] THE NATIONAL ADVANCEMENT/ENROLLMENT MANAGEMENT SUMMER INSTITUTE FOR CATHOLIC SCHOOLSTM Every June, in a whirlwind of energy, discovery, and intense learning, the thought leaders and experts who make up the Partners in Mission team, teach conference attendees cutting-edge and tried-and-true techniques in both Enrollment Management and Advancement. These theories and best practices drive strategic revenue growth and advance the mission of Catholic education. Register here. [https://www.partnersinmission.com/education-programs/conferences/pimsi24] --- Generated by SignalToAI v1.0.5 For more information: https://vidigami.com/llms.txt ## Page 16: Mastering School Photo Management **Page URL:** https://vidigami.com/2024/10/10/mastering-school-photo-management/ **Summary:** The webpage promotes an upcoming webinar focused on mastering school photo management using Vidigami, a media management software tailored for educational institutions. It highlights the features of Vidigami that streamline media collection, empower community storytelling, and enhance school marketing efforts. **Primary Topics:** School photo management, Webinar promotion, Media management software **Secondary Topics:** Community engagement, Visual content sharing, Time-saving tips **Semantic Tags:** webinar, school-photo-management, media-management-software, community-media-management, vidigami, school-marketing, visual-content-sharing, crowdsourcing-media, media-collection, school-administration, time-saving-tips, canva-integration, powerpoint-integration, educational-webinars, user-friendly-platform **Key Facts:** - Vidigami is designed specifically for schools. - The webinar will showcase Vidigami's features and capabilities. - Participants will learn how to organize, store, and share visual memories effectively. **Frequently Asked Questions:** **Q1:** What is Vidigami? **A1:** Vidigami is a community media management software specifically designed for schools to help manage and share visual content effectively. It allows for streamlined collection, organization, and secure storage of school memories. **Q2:** Who should attend the webinar? **A2:** The webinar is ideal for school administrators, educators, and media managers who are looking to enhance their school's photo management processes and improve community engagement through visual storytelling. **Q3:** What will I learn from the webinar? **A3:** Participants will learn how to use Vidigami's intuitive features to organize and share media, as well as gain time-saving tips for integrating Vidigami with tools like Canva and PowerPoint. **Q4:** How can I register for the webinar? **A4:** To register for the webinar, you need to fill out the form provided on the webinar page. This will grant you access to the full session. **Q5:** Can Vidigami help with school marketing? **A5:** Yes, Vidigami can significantly enhance a school's marketing efforts by integrating visual content seamlessly across various channels, thereby amplifying communication and storytelling. **Content Type:** webinar promotion **Content Intent:** inform **Target Audience:** School administrators, educators, and media managers in educational institutions ### Full Content source: https://vidigami.com/2024/10/10/mastering-school-photo-management/ content-type: ai-context-data ai-purpose: structured-content-reference last-updated: 2026-03-13T01:52:13.820Z signaltoai-version: 1.0.5 # Mastering School Photo Management **Summary:** The webpage promotes an upcoming webinar focused on mastering school photo management using Vidigami, a media management software tailored for educational institutions. It highlights the features of Vidigami that streamline media collection, empower community storytelling, and enhance school marketing efforts. **Primary Topics:** School photo management, Webinar promotion, Media management software **Secondary Topics:** Community engagement, Visual content sharing, Time-saving tips **Semantic Tags:** - webinar - school-photo-management - media-management-software - community-media-management - vidigami - school-marketing - visual-content-sharing - crowdsourcing-media - media-collection - school-administration - time-saving-tips - canva-integration - powerpoint-integration - educational-webinars - user-friendly-platform **Key Facts:** - Vidigami is designed specifically for schools. - The webinar will showcase Vidigami's features and capabilities. - Participants will learn how to organize, store, and share visual memories effectively. **Frequently Asked Questions:** **Q1:** What is Vidigami? **A1:** Vidigami is a community media management software specifically designed for schools to help manage and share visual content effectively. It allows for streamlined collection, organization, and secure storage of school memories. **Q2:** Who should attend the webinar? **A2:** The webinar is ideal for school administrators, educators, and media managers who are looking to enhance their school's photo management processes and improve community engagement through visual storytelling. **Q3:** What will I learn from the webinar? **A3:** Participants will learn how to use Vidigami's intuitive features to organize and share media, as well as gain time-saving tips for integrating Vidigami with tools like Canva and PowerPoint. **Q4:** How can I register for the webinar? **A4:** To register for the webinar, you need to fill out the form provided on the webinar page. This will grant you access to the full session. **Q5:** Can Vidigami help with school marketing? **A5:** Yes, Vidigami can significantly enhance a school's marketing efforts by integrating visual content seamlessly across various channels, thereby amplifying communication and storytelling. **Content Type:** webinar promotion **Content Intent:** inform **Target Audience:** School administrators, educators, and media managers in educational institutions **Authority Score:** 0.8 **Trust Indicators:** - expert opinion - detailed demonstration --- MASTERING SCHOOL PHOTO MANAGEMENT. Watch Webinar [https://vidigami.com/2024/10/10/mastering-school-photo-management/#formoct24] << Back to List MASTERING SCHOOL PHOTO MANAGEMENT. Join us for our upcoming webinar showcasing the power of Vidigami, the leading community media management software designed specifically for schools. In this session, we’ll walk you through a detailed demonstration of Vidigami’s intuitive features and capabilities, enabling you to efficiently organize, securely store, and effortlessly share your school’s visual memories. Discover how Vidigami can:  * Streamline media collection and management with a centralized, user-friendly platform. * Empower the storytellers in your community with easy options for crowdsourcing media and sharing day to day moments. * Amplify your school’s marketing and communications by easily integrating visual content across channels.  Plus, learn some great time-saving tips including using Vidigami with Canva & Powerpoint, sharing the weekly head of school message, and creating “best of” curated sets. Don’t miss this opportunity to see Vidigami in action and learn how it can transform your school’s media management experience. FILL OUT THE FORM TO UNLOCK THE FULL WEBINAR --- Generated by SignalToAI v1.0.5 For more information: https://vidigami.com/llms.txt ## Page 17: St. Matthew's Parish Landing Page **Page URL:** https://vidigami.com/st-matthews-parish-landing-page/ **Summary:** The St. Matthew's Parish landing page promotes a webinar focusing on the importance of authentic storytelling in enhancing enrollment, retention, and advancement within the parish community. It also offers a live demonstration for interested participants. **Primary Topics:** authentic storytelling, enrollment strategies, retention techniques, advancement in parish communities **Secondary Topics:** webinars, live demonstrations **Semantic Tags:** landing-page, webinar, live-demo, storytelling, enrollment, retention, advancement, education-marketing, digital-marketing, audience-engagement, nonprofit-education, community-outreach, video-presentation, online-learning, prospective-students **Key Facts:** - The webinar discusses the power of authentic storytelling. - It aims to improve enrollment, retention, and advancement. - A live demo is available for those interested. **Frequently Asked Questions:** **Q1:** What is the focus of the St. Matthew's Parish webinar? **A1:** The webinar focuses on the power of authentic storytelling as a strategy for improving enrollment, retention, and advancement within the parish community. **Q2:** Is there a live demonstration available? **A2:** Yes, the landing page mentions that a live demo is available for those who are interested in seeing practical applications of storytelling techniques. **Q3:** Who is the target audience for this webinar? **A3:** The target audience includes members of St. Matthew's Parish and anyone involved in community engagement and development within parish settings. **Content Type:** webinar promotion **Content Intent:** inform **Target Audience:** members of St. Matthew's Parish and individuals interested in parish community engagement. ### Full Content source: https://vidigami.com/st-matthews-parish-landing-page/ content-type: ai-context-data ai-purpose: structured-content-reference last-updated: 2026-03-13T01:52:13.199Z signaltoai-version: 1.0.5 # St. Matthew's Parish Landing Page **Summary:** The St. Matthew's Parish landing page promotes a webinar focusing on the importance of authentic storytelling in enhancing enrollment, retention, and advancement within the parish community. It also offers a live demonstration for interested participants. **Primary Topics:** authentic storytelling, enrollment strategies, retention techniques, advancement in parish communities **Secondary Topics:** webinars, live demonstrations **Semantic Tags:** - landing-page - webinar - live-demo - storytelling - enrollment - retention - advancement - education-marketing - digital-marketing - audience-engagement - nonprofit-education - community-outreach - video-presentation - online-learning - prospective-students **Key Facts:** - The webinar discusses the power of authentic storytelling. - It aims to improve enrollment, retention, and advancement. - A live demo is available for those interested. **Frequently Asked Questions:** **Q1:** What is the focus of the St. Matthew's Parish webinar? **A1:** The webinar focuses on the power of authentic storytelling as a strategy for improving enrollment, retention, and advancement within the parish community. **Q2:** Is there a live demonstration available? **A2:** Yes, the landing page mentions that a live demo is available for those who are interested in seeing practical applications of storytelling techniques. **Q3:** Who is the target audience for this webinar? **A3:** The target audience includes members of St. Matthew's Parish and anyone involved in community engagement and development within parish settings. **Content Type:** webinar promotion **Content Intent:** inform **Target Audience:** members of St. Matthew's Parish and individuals interested in parish community engagement. **Authority Score:** 0.7 **Trust Indicators:** - live demonstration - expert-led webinar --- WEBINAR: THE POWER OF AUTHENTIC STORYTELLING FOR ENROLLMENT, RETENTION & ADVANCEMENT https://www.youtube.com/watch?v=M5mzoQXV3rk DO YOU WANT TO SEE A LIVE DEMO? --- Generated by SignalToAI v1.0.5 For more information: https://vidigami.com/llms.txt ## Page 18: Your Mission. Your Values. Your Story. Your Retention Plan **Page URL:** https://vidigami.com/2025/01/10/your-mission-your-values-your-story-your-retention-plan/ **Summary:** The webpage discusses the importance of having a clear mission and values in developing a successful retention plan for schools, emphasizing the need for engaging 'mission-fit' families and reinforcing community culture through storytelling. **Primary Topics:** Retention strategies, School community engagement, Mission and values in education **Secondary Topics:** Family involvement, Cultural belonging, Webinar insights **Semantic Tags:** webinar, retention-strategy, mission-and-values, community-engagement, education-sector, nonprofit-advancement, audience-engagement, storytelling-in-education, webinar-highlights, family-engagement, cultural-belonging, advancement-director, educational-webinars, vidigami, student-success, mission-fit-families **Key Facts:** - The webinar features Caitlin Chalke and Rob Kodama discussing retention plans. - Engaging families that align with the school's mission is crucial. - Storytelling strengthens community culture and belonging. **Frequently Asked Questions:** **Q1:** What is the focus of the webinar? **A1:** The webinar focuses on developing effective retention plans for schools by attracting families that align with the school's mission and values, and engaging them in the community. **Q2:** Who are the speakers in the webinar? **A2:** The speakers are Caitlin Chalke, Director of Advancement at The Woods Academy, and Rob Kodama, Director of Sales at Vidigami. **Q3:** How can storytelling impact school retention? **A3:** Storytelling reinforces a school's mission and values, creating a culture of belonging that encourages families to stay engaged and support the school community. **Q4:** Is there a way to watch the entire webinar? **A4:** Yes, you can fill out a form on the website to unlock the full webinar for viewing. **Q5:** What does 'mission-fit' families mean? **A5:** 'Mission-fit' families are those whose values and objectives align with the school's mission, making them more likely to engage positively with the school community. **Content Type:** webinar promotion **Content Intent:** inform **Target Audience:** Educators, school administrators, and nonprofit leaders ### Full Content source: https://vidigami.com/2025/01/10/your-mission-your-values-your-story-your-retention-plan/ content-type: ai-context-data ai-purpose: structured-content-reference last-updated: 2026-03-13T01:52:13.720Z signaltoai-version: 1.0.5 # Your Mission. Your Values. Your Story. Your Retention Plan **Summary:** The webpage discusses the importance of having a clear mission and values in developing a successful retention plan for schools, emphasizing the need for engaging 'mission-fit' families and reinforcing community culture through storytelling. **Primary Topics:** Retention strategies, School community engagement, Mission and values in education **Secondary Topics:** Family involvement, Cultural belonging, Webinar insights **Semantic Tags:** - webinar - retention-strategy - mission-and-values - community-engagement - education-sector - nonprofit-advancement - audience-engagement - storytelling-in-education - webinar-highlights - family-engagement - cultural-belonging - advancement-director - educational-webinars - vidigami - student-success - mission-fit-families **Key Facts:** - The webinar features Caitlin Chalke and Rob Kodama discussing retention plans. - Engaging families that align with the school's mission is crucial. - Storytelling strengthens community culture and belonging. **Frequently Asked Questions:** **Q1:** What is the focus of the webinar? **A1:** The webinar focuses on developing effective retention plans for schools by attracting families that align with the school's mission and values, and engaging them in the community. **Q2:** Who are the speakers in the webinar? **A2:** The speakers are Caitlin Chalke, Director of Advancement at The Woods Academy, and Rob Kodama, Director of Sales at Vidigami. **Q3:** How can storytelling impact school retention? **A3:** Storytelling reinforces a school's mission and values, creating a culture of belonging that encourages families to stay engaged and support the school community. **Q4:** Is there a way to watch the entire webinar? **A4:** Yes, you can fill out a form on the website to unlock the full webinar for viewing. **Q5:** What does 'mission-fit' families mean? **A5:** 'Mission-fit' families are those whose values and objectives align with the school's mission, making them more likely to engage positively with the school community. **Content Type:** webinar promotion **Content Intent:** inform **Target Audience:** Educators, school administrators, and nonprofit leaders **Authority Score:** 0.8 **Trust Indicators:** - expert opinion - webinar by industry professionals - focus on community engagement --- YOUR MISSION. YOUR VALUES. YOUR STORY. YOUR RETENTION PLAN Watch Webinar [https://vidigami.com/2025/01/10/your-mission-your-values-your-story-your-retention-plan/#woodsform] << Back to List YOUR MISSION. YOUR VALUES. YOUR STORY. YOUR RETENTION PLAN WATCH HIGHLIGHT VIDEO https://vimeo.com/1028051096 Join Caitlin Chalke, Director of Advancement at The Woods Academy, and Rob Kodama, Director of Sales at Vidigami, to explore your retention plan. Attracting “mission-fit” families first and then engaging them in your community. When your mission and values are reinforced on a regular basis through the stories you tell, and the moments you share, you strengthen your culture of belonging to ensure families stay and students thrive. FILL OUT THE FORM TO UNLOCK THE FULL WEBINAR --- Generated by SignalToAI v1.0.5 For more information: https://vidigami.com/llms.txt ## Page 19: Alumni **Page URL:** https://vidigami.com/2024/06/11/alumni/ **Summary:** The webpage provides guidance on creating and sharing photo collections for alumni events using Vidigami. It suggests various methods for sharing these collections, including public slideshows and QR codes for easy access. **Primary Topics:** alumni events, photo sharing, Vidigami features **Secondary Topics:** graduation, event planning, digital presentation **Semantic Tags:** content-type, alumni-event, photo-sharing, presentation-tools, qr-code-usage, vidigami, graduation, school-communications, event-planning, digital-slideshows, target-audience, educational-institutions, networking-opportunities, event-accessibility, yearbook-collections **Key Facts:** - Schools often host alumni events shortly after graduation. - Users can create a Collection with photos from various graduating years. - Vidigami offers tools for creating public slideshows, PowerPoint presentations, and Canva slideshows. - QR codes can be generated for easy sharing of photo presentations. **Frequently Asked Questions:** **Q1:** What is the purpose of creating a photo collection for alumni events? **A1:** Creating a photo collection allows schools to celebrate graduates and provide a visual representation of their time at the institution. It helps foster a sense of community among alumni and encourages participation in events. **Q2:** How can I share the photo collection with attendees? **A2:** You can share the photo collection in several ways, such as creating a public slideshow on Vidigami, using the PowerPoint Add-In to create a presentation, or utilizing the Canva Add-In for design purposes. Additionally, generating QR codes for quick access is a great option. **Q3:** Is it necessary to invite all alumni to the event? **A3:** While it's beneficial to invite all alumni, schools can also host drop-in events where any alumni can join. In such cases, it’s helpful to include photos from multiple graduating years to accommodate a broader audience. **Q4:** Can I disable the slideshow after the event? **A4:** Yes, Vidigami allows you to disable the public slideshow after the event for security reasons, ensuring that access to the photos is controlled. **Content Type:** informational **Content Intent:** inform **Target Audience:** school administrators, event planners, and alumni coordinators ### Full Content source: https://vidigami.com/2024/06/11/alumni/ content-type: ai-context-data ai-purpose: structured-content-reference last-updated: 2026-03-13T01:52:13.924Z signaltoai-version: 1.0.5 # Alumni **Summary:** The webpage provides guidance on creating and sharing photo collections for alumni events using Vidigami. It suggests various methods for sharing these collections, including public slideshows and QR codes for easy access. **Primary Topics:** alumni events, photo sharing, Vidigami features **Secondary Topics:** graduation, event planning, digital presentation **Semantic Tags:** - content-type - alumni-event - photo-sharing - presentation-tools - qr-code-usage - vidigami - graduation - school-communications - event-planning - digital-slideshows - target-audience - educational-institutions - networking-opportunities - event-accessibility - yearbook-collections **Key Facts:** - Schools often host alumni events shortly after graduation. - Users can create a Collection with photos from various graduating years. - Vidigami offers tools for creating public slideshows, PowerPoint presentations, and Canva slideshows. - QR codes can be generated for easy sharing of photo presentations. **Frequently Asked Questions:** **Q1:** What is the purpose of creating a photo collection for alumni events? **A1:** Creating a photo collection allows schools to celebrate graduates and provide a visual representation of their time at the institution. It helps foster a sense of community among alumni and encourages participation in events. **Q2:** How can I share the photo collection with attendees? **A2:** You can share the photo collection in several ways, such as creating a public slideshow on Vidigami, using the PowerPoint Add-In to create a presentation, or utilizing the Canva Add-In for design purposes. Additionally, generating QR codes for quick access is a great option. **Q3:** Is it necessary to invite all alumni to the event? **A3:** While it's beneficial to invite all alumni, schools can also host drop-in events where any alumni can join. In such cases, it’s helpful to include photos from multiple graduating years to accommodate a broader audience. **Q4:** Can I disable the slideshow after the event? **A4:** Yes, Vidigami allows you to disable the public slideshow after the event for security reasons, ensuring that access to the photos is controlled. **Content Type:** informational **Content Intent:** inform **Target Audience:** school administrators, event planners, and alumni coordinators **Authority Score:** 0.7 **Trust Indicators:** - step-by-step guidance - specific tool recommendations - user-friendly features --- ALUMNI. << Back to List Many schools have an alumni event soon after graduation. The recently graduated students join in as new members of the alumni group. Before the event, create a Collection with photos from each of the  graduating years that will be represented. (If a drop-in, rather than an invitation event, just add from as many years as you can.)    Once the photos are added you can share in a variety of ways: * Create a Public Slideshow with one click in Vidigami. The advantage of this is you can disable the slideshow, if needed, after the event for security. * Use the Vidigami Powerpoint Add-In. Create a Powerpoint Slideshow. Export as a video. Upload to your favorite video sharing site. * Use the Vidigami Canva Add-In. Create a Canva Slideshow. Share using a link.   For quick access, create a QR code from the link for your photo presentation. Print out QR codes to put around the venue. Sharing this way rather than printing photos, means everybody has access to view and enjoy all the photos. --- Generated by SignalToAI v1.0.5 For more information: https://vidigami.com/llms.txt ## Page 20: What is Vidigami? Landing Page **Page URL:** https://vidigami.com/what-is-vidigami-landing-page/ **Summary:** Vidigami is a secure and private platform designed for schools to collect, organize, and share photos and videos, enhancing community engagement while maintaining student privacy. The platform offers intelligent tagging and has a proven track record of increasing community involvement in school activities. **Primary Topics:** photo management, school engagement, privacy, community building **Secondary Topics:** intelligent tagging, media sharing, school memories **Semantic Tags:** landing-page, photo-management-platform, school-communications, community-engagement, privacy-controls, intelligent-tagging, school-photography, user-onboarding, educational-tools, video-sharing, school-stories, faq, pricing-information, educators, families, student-privacy, demo-call, safe-community, faith-based-schools, non-faith-based-schools, digital-community **Key Facts:** - Vidigami has helped schools manage over 35 billion photos. - The platform offers intelligent tagging and facial recognition features. - Schools using Vidigami have experienced significant community engagement. - Vidigami provides a private and secure platform specifically designed for educational institutions. **Frequently Asked Questions:** **Q1:** What is Vidigami? **A1:** Vidigami is a secure media management platform tailored for schools, enabling educators, families, and students to capture, organize, and share photos and videos while ensuring privacy and community engagement. **Q2:** How do I get started with Vidigami? **A2:** To begin using Vidigami, you can book a call with a member of the school success team, who will guide you through the platform's features and assist in setting up your school's private community. **Q3:** How much does Vidigami cost? **A3:** Vidigami's pricing is based on the size and specific needs of your school. It is recommended to schedule a demo call to discuss tailored pricing options that fit your budget. **Q4:** What features does Vidigami offer? **A4:** Vidigami includes features like intelligent tagging, privacy controls, and consent management, making it easier for schools to manage their visual content while fostering an engaging community environment. **Q5:** Is Vidigami suitable for all types of schools? **A5:** Yes, Vidigami caters to both faith-based and non-faith-based schools, providing a flexible platform for any educational institution looking to enhance its photo management and community engagement. **Content Type:** informational **Content Intent:** inform **Target Audience:** educators, school administrators, families, and students ### Full Content source: https://vidigami.com/what-is-vidigami-landing-page/ content-type: ai-context-data ai-purpose: structured-content-reference last-updated: 2026-03-13T01:52:13.241Z signaltoai-version: 1.0.5 # What is Vidigami? Landing Page **Summary:** Vidigami is a secure and private platform designed for schools to collect, organize, and share photos and videos, enhancing community engagement while maintaining student privacy. The platform offers intelligent tagging and has a proven track record of increasing community involvement in school activities. **Primary Topics:** photo management, school engagement, privacy, community building **Secondary Topics:** intelligent tagging, media sharing, school memories **Semantic Tags:** - landing-page - photo-management-platform - school-communications - community-engagement - privacy-controls - intelligent-tagging - school-photography - user-onboarding - educational-tools - video-sharing - school-stories - faq - pricing-information - educators - families - student-privacy - demo-call - safe-community - faith-based-schools - non-faith-based-schools - digital-community **Key Facts:** - Vidigami has helped schools manage over 35 billion photos. - The platform offers intelligent tagging and facial recognition features. - Schools using Vidigami have experienced significant community engagement. - Vidigami provides a private and secure platform specifically designed for educational institutions. **Frequently Asked Questions:** **Q1:** What is Vidigami? **A1:** Vidigami is a secure media management platform tailored for schools, enabling educators, families, and students to capture, organize, and share photos and videos while ensuring privacy and community engagement. **Q2:** How do I get started with Vidigami? **A2:** To begin using Vidigami, you can book a call with a member of the school success team, who will guide you through the platform's features and assist in setting up your school's private community. **Q3:** How much does Vidigami cost? **A3:** Vidigami's pricing is based on the size and specific needs of your school. It is recommended to schedule a demo call to discuss tailored pricing options that fit your budget. **Q4:** What features does Vidigami offer? **A4:** Vidigami includes features like intelligent tagging, privacy controls, and consent management, making it easier for schools to manage their visual content while fostering an engaging community environment. **Q5:** Is Vidigami suitable for all types of schools? **A5:** Yes, Vidigami caters to both faith-based and non-faith-based schools, providing a flexible platform for any educational institution looking to enhance its photo management and community engagement. **Content Type:** informational **Content Intent:** inform **Target Audience:** educators, school administrators, families, and students **Authority Score:** 0.85 **Trust Indicators:** - proven track record - community testimonials - privacy controls --- COLLECT YOUR SCHOOL’S STORY THROUGH PHOTOS JOIN HUNDREDS OF SCHOOLS ON OUR PLATFORM. img[https://vidigami.com/wp-content/plugins/elementor/assets/images/placeholder.png] A secure, private platform designed for school photo organization from the team that’s helped schools worldwide manage 35 billion photos uploaded. I’m Ready to collect [https://vidigami.com/what-is-vidigami-landing-page/#book] WHAT SCHOOL ARE SAYING: https://www.youtube.com/watch?v=XHOmBV4js_E Vidigami is a secure, private platform for schools to easily collect, organize, and share photos and videos with their community. Book a call below to see if you’re a fit FAITH-BASED SCHOOLS NON-FAITH-BASED SCHOOLS *  it’s not like any other platform you’ve ever used before It’s an opportunity to walk away with a clear, step-by-step plan for transforming how your school manages and shares memories—guided by experts who’ve helped hundreds of schools create safe, vibrant digital communities. I’m Ready to collect [https://vidigami.com/what-is-vidigami-landing-page/#book] HERE’S WHAT YOU’LL EXPERIENCE WITH VIDIGAMI img[https://vidigami.com/wp-content/plugins/elementor/assets/images/placeholder.png] PRIVATE & SECURE PLATFORM Get a completely private photo management system designed specifically for schools. Your community controls access and maintains complete privacy over all shared content. img[https://vidigami.com/wp-content/plugins/elementor/assets/images/placeholder.png] COMMUNITY ENGAGEMENT This isn’t just photo storage. We carefully build connections to ensure you platform is  engaging families and educators who actively contribute to your school’s story. img[https://vidigami.com/wp-content/plugins/elementor/assets/images/placeholder.png] INTELLIGENT TAGGING Experience intelligent photo tagging and facial recognition that automatically organizes photos by students, events, and activities – making every memory instantly searchable. img[https://vidigami.com/wp-content/plugins/elementor/assets/images/placeholder.png] PROVEN TRACK RECORD Our platform has a proven history of driving significant community engagement. Schools have seen incredible results, with some capturing thousands of school stories within days. I’m Ready to collect [https://vidigami.com/what-is-vidigami-landing-page/#book] VIDIGAMI FAQS What is Vidigami? Vidigami is a secure, private media management platform designed specifically for schools. It allows educators, families, and students to easily capture, organize, and share photos and videos within their school community. With features like intelligent tagging, privacy controls, and consent management, Vidigami helps schools centralize their visual content while protecting student privacy and fostering community engagement. How do I get started with Vidigami? To get started with Vidigami, book a call to speak with a member of our school success team. We’ll help you understand how the platform works and set up your school’s private community. How much does Vidigami cost? Vidigami pricing varies based on your school’s size and needs. Book a demo call to discuss pricing options that work for your school’s budget and requirements. Vidigami is a secure, private media management platform designed specifically for schools. It allows educators, families, and students to easily capture, organize, and share photos and videos within their school community. With features like intelligent tagging, privacy controls, and consent management, Vidigami helps schools centralize their visual content while protecting student privacy and fostering community engagement. To get started with Vidigami, book a call to speak with a member of our school success team. We’ll help you understand how the platform works and set up your school’s private community. Vidigami pricing varies based on your school’s size and needs. Book a demo call to discuss pricing options that work for your school’s budget and requirements. --- Generated by SignalToAI v1.0.5 For more information: https://vidigami.com/llms.txt ## Page 21: Template for Landing Page **Page URL:** https://vidigami.com/template/ **Semantic Tags:** case-study, webinar, photo-management, community-engagement, media-management, school-platform, vidigami, student-engagement, yearbook-creation, integration-tools, parent-communication, school-marketing, education-technology, privacy-management, onboarding-process, school-administration, staff-training, event-photo-sharing, user-experience, blackbaud-integration, content-organization, family-involvement, storytelling-in-education, fundraising-support ### Full Content source: https://vidigami.com/template/ content-type: ai-context-data ai-purpose: structured-content-reference last-updated: 2026-03-13T01:52:13.341Z signaltoai-version: 1.0.5 # Template for Landing Page **Semantic Tags:** - case-study - webinar - photo-management - community-engagement - media-management - school-platform - vidigami - student-engagement - yearbook-creation - integration-tools - parent-communication - school-marketing - education-technology - privacy-management - onboarding-process - school-administration - staff-training - event-photo-sharing - user-experience - blackbaud-integration - content-organization - family-involvement - storytelling-in-education - fundraising-support --- CASE STUDY: YEAR ONE WITH VIDIGAMI AT STEVENS COOPERATIVE Watch Full Webinar [https://vidigami.com/landing-page-stevens-coop/#vid] FROM PHOTO OVERLOAD TO ORGANIZED BLISS WATCH THE HIGHLIGHT VIDEO https://vimeo.com/1088568526/93f4a7df4c?share=copy Skip to a section [https://vidigami.com/landing-page-stevens-coop/#units] This webinar introduces Vidigami, a community media management platform designed for schools, as a solution to organize and share photos with parents, students, and staff. Leah Docktor from Stevens Cooperative School shares their journey of adopting Vidigami to capture students’ experiences across two campuses and multiple buildings, addressing the challenges of a decentralized system with privacy concerns. The onboarding process involved a Blackbaud integration, a pilot program with select classes, and a community launch with faculty training and parent involvement through “Vidigami taggers.”   The platform streamlined processes like: * yearbook creation * event photo sharing * and image requests   Saving the school approximately 300 hours. Vidigami also enhanced community engagement by sparking conversations at home and providing content for marketing and fundraising efforts. The Q&A covers archiving, media support, and permission settings, highlighting Vidigami’s flexibility and granular control. WATCH THE FULL WEBINAR https://youtu.be/B3UnAaQ7Fkk Select a tab below to skip to that section. * Introduction * KEY POINT * Vidigami has been instrumental in helping manage storytelling, recruitment, retention, and fundraising, despite limited staff resources. VIDEO (01:23) SUMMARY This section introduces the Vidigami platform and features a testimonial from Leah Docktor, Director of Marketing Communications at Stevens Cooperative School.  Renee Ramig welcomes attendees, explaining that Vidigami is a community media management platform designed for schools to help organize, find, and share photos with parents, students, and staff. Leah Docktor shares her experience, noting that Stevens Cooperative School is a progressive Pre-K3 through 8th grade school in New Jersey with two campuses, four buildings, 450 students, and 120 faculty and staff.  The school recently celebrated its 75th anniversary and operates with a small two-person marketing and communications department. Leah emphasizes that Vidigami has been instrumental in helping them manage storytelling, recruitment, retention, and fundraising, despite limited staff resources. Read Transcript RENEE RAMIG Welcome to our webinar today. Several of you here are already using Vidigami. But there’s some of you that we might be brand new to. So Vidigami is a community media management platform that’s designed for schools. Vidigami makes it easier for you to organize and find photos. Which is why, probably a lot of you are here because you’re looking for that solution. But we also allow easily for you to share all of those great memories with the people who care about it most, your parents and your students, and all of your staff. LEAH DOCKTOR My name is Leah, I am the Director of Marketing Communications at Stevens Cooperative School. This is my 4th year in this role, and my 6th at the school. We are a progressive Pre. K. 3, through 8th grade school in New Jersey. Last year we celebrated our 75th anniversary, but we are unique in that we have 2 campuses, 4 buildings, and only a 2 person Marcom department. We have lots of stories to capture and not many people to do it. Capturing the stories of 450 students and 120 faculty and staff members is definitely no easy feat. But Vidigmai has really helped us, and really has urged us to rethink our approach to storytelling, recruitment, retention, and fundraising efforts. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] * Journey * KEY POINTS * Centralized media management * Focus on capturing student journeys * Addressed privacy and data loss concerns * Streamlined experience for families and staff VIDEO (03:10) SUMMARY Leah Docktor explains why Stevens Cooperative School chose Vidigami. The school was drawn to Vidigami’s ability to capture students’ entire journey, aligning with the school’s long-standing emphasis on the “journey” concept, which is reflected in their end-of-year ceremony and yearbook. The fact that Vidigami had a Blackbaud integration was also a plus, as Stevens is a Blackbaud school. Before Vidigami, the school’s media management was decentralized, with teachers using Google Drive or Google Photo Albums, which posed privacy concerns and data loss risks when teachers left. Some teachers weren’t taking or sharing photos at all. Stevens Cooperative School sought a centralized platform that respected family privacy and streamlined the experience for families with multiple children across different grades, as different classes were using different platforms like Google Drive folders and Google Photo Albums. Read Transcript LEAH DOCKTOR I want to take a step back in terms of discussing why we chose Vidigami. In our preliminary call with, I believe it was Renee. We were really sold by this idea that Vidigami would help us capture students’ entire journey throughout all of their years at Stevens, now at Stevens. This idea of journey, or the journey has been part of our school language for decades. It’s the name of our end of year ceremony. It’s the name of our yearbook publication. It has been a major part of the revision of our recruitment tools the past couple of years. So we heard the journey. And we were like, we’re speaking the same language is fantastic. Because we have 4 buildings and 2 campuses. We really wanted to find a tool that would allow us to align those experiences and provide a window into everything that is happening in terms of school culture and community and belonging and because there was a Blackbaud integration that was definitely an added bonus. Because we are a Blackbaud school. Now to give you a little glimpse into what it was like before Vidigami. I think the easiest way to explain this was that it was really a faculty free for all at Stevens. We didn’t have a centralized platform. We had several teachers who had worked at the school for years. We’re here when the school first started using the Google App, Google education suite. And they were very used to just uploading pictures to their drive and sharing images with families that way. We had some newer users who were using the Google photo albums to share with families. My hot tip, if you don’t know this is that because it’s not part of the education suite. There are definitely some privacy issues with using Google photo albums, especially for photos of children. And another big challenge was if you were a teacher who was using Google photo albums to house all of your media content if you left the school, your Google Photo album was deleted with your account. So I was working very closely with our tech department to export all of that content before they left, and make sure that it was archived in a better way. Then we also had teachers who either weren’t taking pictures or were taking pictures and weren’t sending them to us. And we really just wanted every family in the school to have a window into what was happening when their kids were gone for such a big portion of the day. And so, in terms of our requirements, we wanted one centralized platform. We definitely wanted a tool that respected family privacy, especially with the social media landscape constantly evolving. This is something that we really prioritize as an institution. We also really wanted to streamline the experience for families with multiple children. So like I mentioned, you may be a parent with a 1st grade student whose teacher is using Google drive folder. You might be a parent of a 5th grade student, same family. But that class uses an album. So just giving everyone easier access to all of the amazing media that we create at Stevens. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] * Onboarding * KEY POINTS * Quick setup with Blackbaud integration * Pilot program with teachers from each division * Migrated existing content * Gathered feedback for improvements * Smooth launch with enthusiastic parent ambassadors VIDEO (03:16) SUMMARY Stevens Cooperative School was able to implement Vidigami efficiently after receiving budget approval for the 2024-2025 school year. The process began in January, with the team setting up their organization on the platform, creating different user types, and immediately integrating Vidigami with Blackbaud, their student information system. This integration automatically created user profiles for all students, parents, faculty, and staff, making the transition seamless. To ensure the platform met the community’s needs, the school launched a pilot program. They selected one head teacher from each of their three divisions—early childhood (Pre-K3 to kindergarten), lower school (1st to 4th grade), and middle school (5th to 8th grade)—and created class album pages for each. These teachers received account creation support and training. The school also migrated all existing content from the current academic year (September to early January) into Vidigami, so parents could find all relevant media in one place. The pilot allowed families to experience the new platform, provide feedback, and help the school refine the process before a full launch. By the time Vidigami was rolled out school-wide in August, about 65 parent ambassadors were ready to support the transition. The setup process, including Blackbaud integration and page creation, was very fast—most steps were completed within 30 minutes, even with the extra detail involved in piloting. This careful, community-focused approach ensured a smooth and successful adoption of Vidigami across the school. Read Transcript LEAH DOCKTOR We were very fortunate to have this approved in our budget for the 2024-2025 year. So as soon as this was approved for us last January we kicked into high gear. We created our organization on the platform and did all of our account set up in terms of creating different user types. And we also immediately did our Blackbaud integration. And that Blackbaud integration essentially means user profiles were created for all of our students, parents, faculty, and staff, who were already part of our student information system, and so that just made it very easy and seamless in terms of our transition. And that allowed us to do a pilot. And we are big fans of pilots at Stevens, especially, just like testing a tool and making sure it’s the right thing for our community and giving families an opportunity to have a voice in terms of what their experience at the school is like. So what we did was identify one head teacher and each of our 3 divisions. So those are early childhood, which is Pre. K. 3 to kindergarten, lower School, which is 1st through 4th grade and middle school, which is 5th through 8th grade. We created a page for their class album. And then we did some account, creation and training with those very willing and able teachers. We’re super appreciative that they signed on to do this pilot with us. Another thing we did was migrate all of their existing school year content because it was in the middle of our academic year. We wanted everything, from, you know, September to early January in the platform. So that parents only had to look in one place for all of that content. And then we launched the pilot with those 3 classes. So to see these 3 steps on this slide. It was so amazing for us to have a chance to pilot it, to make all of these steps really come to life. It was a chance for families to try something new to be part of, you know, innovating and and just curating a new type of experience, and also just a chance to give us feedback on the process. What can we do to make it easier when we launch a school wide, different things like that? And then we were very fortunate to essentially have about 65 ambassadors for Vidigami. When we launched school wide in August of this past year.   RENEE RAMIG  Can you let me know, Leah, about? How long did it take you to get set up with Vidigami to the point where you were able to do the launch, the internal school part.   LEAH DOCKTOR That’s a great question. So the Blackbaud integration was super fast. Just in terms of the setup. The categories and pages could be created in a matter of seconds, and because we just had very limited content. We only gave the parents who were part of the pilot access to the pages for their classes specifically. And so that is a level of piloting detail that you don’t necessarily need to do if you wanted to replicate this at your school, but even just like those steps, making it a bit more intricate for us, were done like within 30 min. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] * Community Launch * KEY POINTS * Organized launch * Parent volunteers: “Vidigami taggers.” * Smooth transition: Easy adoption of the platform. VIDEO (02:55) SUMMARY For the community launch of Vidigami, Stevens Cooperative School customized the platform to mirror the school’s structure by creating four main categories: * auxiliary programs and athletics, * class pages, * events and experiences, * and an internal category accessible only to select administrators.   Each homeroom received its own class page, and event pages were set up in advance for all scheduled events for the upcoming school year. For events occurring across multiple campuses, such as the 5th and 6th grade Science Expo held in both Hoboken and Jersey City, separate albums were created within the event page for each location. A unique aspect of Stevens’ approach is its status as a family cooperative, where every family is assigned a school job to foster engagement and bridge the gap between home and school. For the Vidigami launch, a new role called “Vidigami taggers” was introduced, allowing families to tag individuals in photos, similar to the experience on Facebook. This feature was met with enthusiasm and nostalgia from parents. The school was mindful of the significant change this platform represented, as many families were accustomed to using Google Photo Albums or viewing limited photos on Instagram. To avoid overwhelming users, the platform was set up so that parents would primarily see their own child’s class page upon logging in, along with access to relevant auxiliary programs and event pages. This approach ensured that families received only pertinent information and could explore additional content, such as future events or programs, at their own pace. The goal was to create an internal social network that was intuitive, engaging, and tailored to each family’s experience. Read Transcript LEAH DOCKTOR So in terms of our community launch, you can set Vidigami up to reflect the structure of your school in a million different ways. The way we approached this was creating 4 main categories which were auxiliary programs and athletics, class pages, events and experiences. And then an internal category that only me and a handful of other administrators have access to. So what we did to prepare for the current school year was, make a class page for each home room, and then, by the time we were setting this up to kick off the September 2024 school year, we had already created pages for all of our events that had been scheduled. You can edit the dates, and if it’s an event that, for example, takes place across two different buildings like tonight, for example, we have our 5th and 6th grade. Science expo one in Hoboken and one in Jersey City. We create an album for each campus. Within that event page I’ll go into further detail about how we launch this with faculty and staff in a few slides. But I also want to highlight something that’s a bit unique to Stevens, but could definitely be replicated at other institutions. And so we are unique in that we are a family cooperative, and for us that means every family in the school has a job, and that job could be as big as planning the gala, which is tomorrow night or holding the door open at our spring concert next Tuesday, and it’s a really great way to kind of bridge the gap between school and home, and also just stay or keep parents as engaged and involved as possible. And so we created a new job for this year, and they are our Vidigami taggers, because, like Rene mentioned. You can tag anyone in Vidigami, and families were really excited. I think maybe a bit nostalgic, because they remembered going to Facebook albums 15 years ago and tagging all of their friends and family. It’s really the same experience, and it’s very easy to do. And another big key aspect about the community launch is giving relevant information to the relevant people to manage the user experience. This was a big change for our families who many of them were just used to Google photo albums, or seeing a few pictures on Instagram. Essentially inviting them into an internal social network was a huge change. So we didn’t want them to log in and be overwhelmed with 30 homeroom pages, tons of event and experience folders. So if I’m a parent of a Pre. K. 3 student, I log in. I see my child’s Pre. K, 3 class page, and that’s really like my main event. But I also have access to the auxiliary programs, to the events and experiences. If I want a taste of what’s to come in the future for my child. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] * Face Tagging * KEY POINTS * Easy face tagging * Parents can tag their kids * AI + manual tagging = accurate IDs VIDEO (03:09) SUMMARY Leah Docktor highlights the benefits of Vidigami’s tagging feature, emphasizing how it simplifies the process of identifying individuals, especially with the school’s growing population. The Blackbaud integration is crucial because it pre-populates names, eliminating spelling errors and empowering families to tag their own children. This is particularly helpful for families with similar-looking siblings, where the system might confuse them. Tagging is user-friendly; users simply start typing a name, and suggestions appear. As an administrator, Leah can view all photos tagged with her and use the “Is this me?” tab to confirm or reject tags. This feature allows for multiple selections, enabling quick approval or rejection of tags without reviewing each photo individually. Renee Ramig adds that schools can choose who has tagging permissions. Vidigami only allows tagging with users already in the system (via Blackbaud in Stevens’ case). To address issues like similar-looking siblings or young children whose appearance changes rapidly, families can confirm or deny suggested tags, improving accuracy. Vidigami’s system recognizes faces in photos, but it may miss some due to obstructions like goggles or poor image quality. The platform allows manual face selection for tagging in such cases. The system combines manual tagging with optional AI facial recognition and parent engagement to maximize tagging accuracy. This multi-faceted approach ensures that as many students as possible are correctly identified in photos. Read Transcript LEAH DOCKTOR To talk more about tagging, you could tell that this is me at an event on the right side, because I’m not wearing my glasses, but tagging is awesome. It’s made our lives so much easier. Our school is growing. We’re in a very fortunate position to continue to grow annually, and we have a lot of names and faces to learn and match. So the Blackbaud integration was really crucial here, because all of the names were pre-populated. I didn’t have to worry about spelling or anything like that, it really empowers families to take ownership in terms of you know, putting the onus on them to tag their kids. We have kids who have families who have kids in 1st and 3rd grade. But those kids look exactly alike. And so sometimes the system thinks they’re the same. The tagging is so easy. You just start typing in their name, and it pre pops up. But this is really what it looks like. If you go onto any user profile in Vidigami as an admin member like I am. So you can see all of the pictures tagged with me there. I am on the right side talking about Hanukkah with our Pre. K. 4 class. And then if I click the: Is this me? tab, a different tab will pop up, and that’s what the right side of the page looks like. And what’s great about this is, you don’t need to go individually through every single photo. If you know that everything is the user that you want to tag, you can do a multiple selection and approve all of them or decline them.   RENEE RAMIG As Leah said, you can choose to allow everybody or just key people to also tag others. So you get to decide. You can only tag with users that have been added to the system in Leah’s case that’s through Blackbaud. So there’s no misspellings in there, but because of the fact that you’ve got siblings that look alike. You’ve got young students that it seems like they change what they look like from day to day, especially those, you know, like preschool threes. Rather than miss tagging, auto miss tagging, we give families the ability to say, Yes, this is my child or no, this is not, and it leads to much higher accuracy of the photos that are added to their portfolio. So with many photos that are uploaded, and you’re going to get a lot, especially if you’re opening this up to parents being, you know, uploaders, and you’ve got all your teachers is you often are going to get photos where it’s not going to recognize that there’s even a face in the photos. Our system will recognize faces if it if it can tell, it’s a face. So you can see in this photo. It’s recognizing 2 faces. But there’s a 3rd person in here, here because of goggles. It’s only recognizing one of the 2 faces. These 3 photos it’s not recognizing at all. So our system allows you to literally go in and click on the face and be able to auto tag. But if we were relying solely on automated facial recognition, it would be missing all of these students. So we combine manual tagging with an AI system that’s optional schools can turn it on, which Leah’s school did as well as parent engagement. To ensure tagging is as close to 100% as you can get. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] * Timeline * KEY POINTS * Planned launch: Started before school began * Informed families: Consent and platform details * Organized groups: Easy classroom navigation * Trained staff: Fun photo upload assignment * Successful launch: Over 900 photos on day one! VIDEO (02:53) SUMMARY To ensure a smooth Vidigami launch, Stevens Cooperative School planned their rollout by working backwards from the first day of school, September 3, 2024.  In early August, they sent an introductory email to all families, announcing the new platform and informing them about the option to change their child’s photo consent level.  Once families submitted their consent preferences, the school assigned these levels to each child’s Vidigami profile. On the backend, the team set up classroom groups so that families would only see pages relevant to their own children, rather than being overwhelmed by all classroom pages.  This decision was made to streamline the user experience and enhance privacy, though the platform allows for different configurations. A key part of the launch was a dedicated session with faculty and staff during the school’s annual August meetings. All staff were asked to bring their laptops and phones, log into Vidigami, and download the mobile app.  The process was smooth, with only a few minor login issues that were quickly resolved. Staff were pleasantly surprised to find that all photos from the previous school year (2023-2024) had already been uploaded and were available to view. Following advice from Renee, the school gave faculty a fun assignment: upload photos of their classrooms or take selfies in their spaces. This ensured that when families logged in for the first time, there was already engaging content available, making the platform immediately interactive and welcoming. The launch was highly successful—on the first day of school alone, 932 images were uploaded, capturing moments from student arrivals, classroom activities, and families experiencing the start of the new year.  This approach helped create a vibrant, content-rich environment from day one, making the transition to Vidigami both smooth and meaningful for the school community. Read Transcript LEAH DOCKTOR We really worked backwards from our 1st day of school. So we started on September 3rd of 2024, and we worked backwards in terms of which communications families already receive, what we need to add in different things like that. So in early August we sent an introductory email to all families, letting them know that we were going to be using a new platform. And alerting them of the fact that they can change their child’s consent level if they wish to do that so once we received consent levels from families we went in and could assign those consent levels to their child’s profile in Vidigami, and we were also working on the back end to set up groups for classrooms. So, like I mentioned earlier, we didn’t want a family to log in and see 30 different classroom pages. We wanted them to just see what was applicable to their child. This is a decision we made as a school for several reasons, but you do not have to have that level of security on your end. And then what was really fun is our session with faculty and staff. So for our opening meetings each August we always have a session. We as marketing communications, always host a session with faculty and staff, but we knew we had some work to do in terms of launching Vidigami, so we told everyone to come with their laptops and phones. We had every single faculty and staff member present log into the platform. We also had all of them download the mobile app. If they had a smartphone and log in that way. It was pretty seamless. There were like maybe 3 people who had login issues. And Renee addressed those right away. But it was fun, because when people logged in they had a surprise waiting for them. And all of the 2023, 2024 photos had already been uploaded so they could see that. Another huge thing I want to shout Renee out, for here is she gave us the great advice to give some faculty homework, and it was fun homework. It was upload. Some photos of your classroom, maybe take a selfie in your book nook and upload them to your class page, so that when families receive their invitation to log into Vidigami for the 1st time they had some content waiting for them, and were really ready and prepared to interact with the platform. Once the school year officially kicked off. and we think we were very successful, because the 1st day of school was September 3rd and I just checked our stats. 932 images were uploaded on that 1st day. Some of them were from, you know, my team and I running around taking pictures of arrival with our balloons. A lot of them are pictures from classrooms. Students like getting used to their new space for that year. Maybe some of our youngest learners, with their parents and trepidatiously entering the classroom, but we were able to capture it all and share it, and it was really special to have that change for this year. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] * Faculty & Staff * KEY POINTS * Vidigami boosted faculty and staff engagement * Rapid adoption: Thousands of photos uploaded * Easy participation with Media Request Link * Sharing authentic classroom photos VIDEO (03:03) SUMMARY Leah Docktor reflects on how quickly faculty and staff adapted to Vidigami, contrasting it with the much longer adjustment period typically required for adults to get used to new systems. Unlike the three years it can take for adults to adapt to a new school schedule, Vidigami was adopted rapidly and enthusiastically by the school community. This is evidenced by the impressive volume of content: over 26,000 photos were uploaded by teachers to class pages in a single year, and nearly 20,000 more were added by other community members to auxiliary programs and event pages. Leah shares specific examples, such as a selfie uploaded by the head of school at a volleyball game and a second-grade teacher, Bianca, who uploaded nearly a thousand photos before going on maternity leave. These examples illustrate the high level of engagement and participation from faculty and staff. A key feature that supports this engagement is Vidigami’s media request link. Instead of simply providing a folder for photo uploads, the media request link acts as a call to action, inviting faculty and staff to actively contribute photos for specific events or needs. For instance, during the annual spring day of service, the school sent out a media request link to encourage teachers to upload photos from their classrooms and onsite locations, ensuring comprehensive coverage of the event. Renee Ramig adds that, compared to the previous practice of curating and selectively posting photos on social media, Vidigami allows for a much broader and more authentic sharing of classroom moments. While not every photo may be perfectly curated, parents now have a much deeper and more genuine window into their children’s daily experiences at school—something that curated social media posts cannot provide. This shift has made the platform especially valuable for families, as they get to see a fuller, more authentic picture of school life. Read Transcript LEAH DOCKTOR So I want to talk a bit about the faculty and staff impact. And I was thinking a lot about this this morning, because to go to tell a quick story. A couple of years ago we partnered with independent school management to revamp our students schedule, and I will never forget, because it’s something that my partner, Dean and I talk about a lot, but the consultant told us that for students it takes them 3 weeks to get used to a new schedule, and for adults it takes them 3 years pretty crazy when you think about it. And I want to say that Vidigami did not take 3 years for people to get used to, because over 26,000 photos have been updated, sorry, uploaded by teachers to their class pages this year. and an additional almost 20,000 have been uploaded by just other members of the community to auxiliary programs or events and experiences on the left side. This picture is actually a selfie that my head of school uploaded, he went to a volleyball game. We have one of our students in the back and 2 different families and their coach. and then Bianca is one of our second grade teachers who’s been at the school for years, and she’s actually on maternity leave now. But before she left she uploaded nearly a thousand photos this school year, from what her second graders were up to. Another great tool about Vidigami is the media request link. And so you know, for most of our teachers, we’re really grateful that they are just constantly capturing what’s happening and uploading. But. for example, yesterday we had our annual spring day of service. And so, as a reminder to faculty and staff, we sent an email out to all the faculty, reminding them that we cannot be in every classroom or at every onsite location at once, and we need their support taking photos. And so we sent the media request Link. which is different than just sending a folder that people can upload pictures to. It’s really also a call to action. It says, to like, drag and drop your pictures here, to add them to this folder. So it’s beyond, just like this is where you can dump everything. It’s really like an invitation for them to participate.   RENEE RAMIG Right. I just wanted to make a comment, especially the pictures on the right. So, Leah, when you were before you got Vidigami, you were posting on a social network, and you would select like you would curate photos. Correct. And right now you probably wouldn’t have curated those 4 photos. You may be curated one right? And so now the parents really get a look into their child’s classroom, and to see what’s going on at a level that you’re not going to get if your school is only posting on like Facebook or Instagram, or one of those. And so these might not be the best of the best for your school, but for parents these are the best of the best, because they get to see what’s really going on in the classroom.   Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] * Yearbook * KEY POINTS * Vidigami improves yearbook creation * Students find it faster and more engaging * Easy photo access enhances workflow VIDEO (01:15) SUMMARY Leah Docktor highlights the positive impact of Vidigami on the yearbook staff. The students were surprised and excited by the number of photos they were tagged in and were eager to use the platform. Previously, Leah had to compile content into folders for the students, but now they can log in and see everything immediately, which has significantly sped up the yearbook creation process. The students are enthusiastic about using the platform and frequently want to log back in. Currently, students only have viewing access, not uploading capabilities, though there is potential to expand access to include uploading in the future, especially for events like overnight trips. Giving students access to view content has greatly improved the yearbook team’s workflow. Read Transcript LEAH DOCKTOR The student impact has been really interesting to observe, because we actually only give our Yearbook staff access to Vidigami. They, however, were in disbelief at the amount of pictures that have been taken of them have been tagged of them, and they were really excited to engage with everything that was on the platform to give an example of how we used to manage this in the past. What I would have to do is aggregate all of the content from the 4th grade that we had, and give them access to a folder. Now they just log in and see everything. It really expedited the process. And it’s made it really exciting for them, because they can see everything at a glance. What are the pictures that I think tell the best story for this yearbook page or this spread? so it’s been really special to have them logging into the platform, and I constantly have students who are like, I want to log back in. But I can’t remember my password. Please help me. So I think students are really excited about it right now. They don’t have access to upload pictures. It might be something that we explore in the future, especially for overnight trips and things like that. But right now giving them access to see everything is more than enough, and it’s been a huge help in terms of our workflow. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] * Content Overload * KEY POINTS * Content Overload *  Conversation Starters * Student’s Journey VIDEO (04:44) SUMMARY Leah Docktor explains that one of the main challenges they aimed to address was content overload, particularly the difficulty of sharing large numbers of photos from school events with families. While social media platforms like Instagram allow only a limited number of photos per post, many more photos are taken at events, and previously there was no easy way to share all of them with families without complicated workarounds. With Vidigami, families can now access all event photos, which has led to high engagement—75% of parents have logged into the system, and over 30% of surveyed families use the platform weekly or daily. The rest typically log in monthly, often prompted by class news updates. There has also been interest from families in adding grandparents to the platform, and the school is considering expanding access in the future. Renee Ramig adds that Vidigami can be customized to include people beyond the immediate school community, such as professional photographers or non-staff coaches, to fit each school’s needs. Leah also notes that as children get older, they tend to share less about their school day with their families, but the photos on Vidigami have become valuable conversation starters at home. For example, parents can ask about specific activities shown in the photos, such as set building for a school musical or participating in a technology class project. These images help bridge the gap between school and home by giving families insight into their children’s experiences. Leah shares a personal story about a student who has been at the school since early childhood and is now graduating. By uploading archival content to Vidigami, she can see the student’s entire journey at the school in one place, making the experience especially meaningful. Renee adds that Vidigami also makes it easier for parents to create graduation montage boards, as all the necessary photos are readily available in the student’s portfolio, saving time and effort compared to searching through old physical photos at home. Read Transcript LEAH DOCKTOR I meant to say this in the beginning. But another key pain point we were trying to solve was this idea of content overload and what you can accomplish in a social media post or not. So last week, for example, we had our 3rd and 4th grade musical. and we can post, you know, 20 pictures in an Instagram slideshow. And it’s great. And it’s wonderful. But what about those other 250 pictures we took? There wasn’t really an easy way unless we were uploading a Facebook album and making sure the media opt out. Kids weren’t included and things like that to get that content to families. Now they can see it all, and they’re excited to log in and see what’s new. But as of the end of last month 75% of all of the parents enrolled at Stevens have logged into the system, and we recently administered a media and communication survey. Over 30% of families who have completed the survey said that they log into the platform weekly or daily. The rest are logging in monthly, typically prompted by our class news that teachers send out bimonthly and an interesting thing that happened when we launched is we got a lot of requests from families to add grandparents to the platform. So we know that this is something that we may want to open up in the future, and we know that we have the support from Renee to figure out the best way to do that if we want to.   RENEE RAMIG Yeah, I just want to add that you know, schools can add people other than just their immediate community. We have many schools that add a professional photographer to it, non staff coaches. And so yes, we just work with you to make sure that Vidigami fits with what you need at your school.     LEAH DOCKTOR I’m excited to talk about this slide. I think that many people can probably relate to the fact that as the kids get older. They don’t want to tell you as much, or they’re like they had it. I had a good day. They don’t really want to share, and we’ve heard tidbits from families that you know these pictures have been a conversation starter. The dinner table is definitely more interesting. So, for example, I mentioned last week that our 3rd and 4th graders had their musical. It was finding Nemo. It was fantastic, but so this picture in the middle might just look like students painting a mural. But it’s actually students working on the set pieces for finding Nemo. And it really helps parents to ask questions like. What are you painting for the set? What are the props? Do you know all the songs? Do you know your lines? And then I have to give kudos to my associate Director Dean, who took photo on the right, which is probably my favorite photo this school year, you can tell there’s an age gap here, but so we have our 8th grade student, Asha, who, as part of a technology class assignment, coded a game, and the class actually invited some younger students in to test the games. And so this is a beautiful moment that Dean captured a great conversation point for Asha and her parents to talk about what that experience was like having, like a user use, something that she designed, but also a really cool option for this younger student to tell her family. I got to sample and test out a game today that an older student designed and built in a class like, I’m excited to do that one day. So it’s really a great way to bridge that gap again between school and home. To bring it back to this idea of capturing the student journey. I am the most sentimental person ever, and I always cry at graduation. But this is a family. We don’t play favorites, but we love this family. The parents are super involved, and he has been at the school since we had a twos program that we no longer have, and he’s graduating 8th grade in a couple of weeks, and I’ve been spending a lot of time putting some archival content onto Vidigami. And now I can see every step of his journey at Stevens throughout the past few years. So it’s really special to really see this idea of capturing a student’s entire journey at the school in one place, because we’ve brought it to life so easily.   RENEE RAMIG Yeah. I just wanna say, you, do you see how emotional Leah is? Now, imagine the parent looking at these photos of yeah. That’s amazing also at 7 Hills, and I think you have something similar at your school. We asked each parent of our graduating 8th graders to create an actual Physical Montage board, and I remember the 1st year we had Vidigami. They’re like, oh, this saved me so much time because they’re not trying to go through their drawers in their house and their boxes to find the photos, because, you know, the majority of them were all in their students portfolio that they just downloaded to create the montage of so yes. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] * Advancement * KEY POINTS * Enhances family engagement * Streamlines media management * Empowers marketing and admissions * Simplifies event photo sharing * Powers versatile digital displays VIDEO (05:03) SUMMARY Leah Docktor describes the significant impact Vidigami has had on various departments at the school, especially in advancement, marketing, admissions, and fundraising. She emphasizes that everyone in the school contributes to student retention and fundraising, and Vidigami supports this by making it easier to capture and share important moments that foster family engagement and satisfaction. The platform has streamlined the school’s media ecosystem, allowing staff to be more present and effective in their roles without needing to be everywhere at once. For admissions and external marketing, Vidigami has made it much easier for staff to access and use photos. The admissions director, who previously had to request specific images, can now quickly find and use any photos needed for presentations or info sessions. The digital marketing firm also benefits from direct access to the platform, enabling them to create new ads efficiently without relying on staff to select and send images. In development and fundraising, Vidigami has simplified the process of sharing event photos, such as for Grandparents and Special Friends Day. Previously, sharing these photos involved multiple steps, including taking, editing, uploading, and posting to social media, while also managing privacy concerns. Now, teachers can upload photos directly, and public slideshows can be easily created and shared via a link, with privacy settings automatically respected. This has eliminated many manual steps and made sharing content with families and the public much more efficient. Renee Ramig adds that public slideshows are useful for both external marketing and internal communication, as they can be shared in newsletters or embedded in digital signage around the school. Updating these slideshows is simple, and they can be displayed on monitors in school lobbies or other areas, keeping content fresh and engaging for families and visitors. Leah notes that the office manager for the youngest students enjoys updating the digital displays each week, capturing the joyful atmosphere of the early childhood building and giving parents something new to see each day at drop-off. Renee shares an example from her previous school, where a middle school student council member was responsible for taking and uploading photos each week, ensuring that even middle school activities were regularly featured on digital displays. This approach increased the visibility of middle school events and gave students ownership of documenting their school experience. Read Transcript LEAH DOCKTOR So departmental impact. I really want to talk about advancement. And I went to the 1st P.D. conference I went to when I started working at Stevens was the Case-NAIS Conference and I walked away from that conference with this idea that every single person in the school plays a role in retention, and every single person in the school is a fundraiser. Vidigami really drives that home for us. We can’t be in all the places at once, even though we really would like to be. We know that those moments at drop off, or dismissal, or whatever it is, are really crucial for retention and family happiness and Vidigami, just, you know, helps again bring those conversations to life, add some color to the day, and it’s just been really helpful in terms of like the entire media ecosystem at our school. In terms of external marketing and the work we do with enrollment management and admissions. Our admissions director has been at the school for 30 years. She has seen every type of picture known to man she loves. She’s like, I want to update my info session slides for next week, like I know exactly where to look. It’s eliminated that step of her making a media request for, like 7 grade pictures of this this and this like the not that we wouldn’t support that, but like there is just an easy way for her to sift through pictures herself, or if she wants a picture of a specific kid or something like she can search and find that our digital marketing firm also has access to Vidigami. I will say they’ve definitely been really on it this year in terms of seeing new content we upload and sending us new ads to review because they have access all of our pictures, instead of again having that middle man saying, Let’s use these 5. In terms of development and fundraising.I want to talk a little bit about public slideshows, so we have grandparents and special friends day every fall, and there were so many steps in years past, including the steps I was taking to run around the school and get a picture of every kid and their guest. Then we would import, edit, upload the pictures, make a Facebook album, share it out like so many steps have been eliminated because we can upload things to the platforms. Teachers can upload things to the album. We can share a public link to this slideshow very easily. Once we create the collection. And you know for kids who do have those privacy concerns. They’re automatically hidden. And it’s just like an extra step that’s eliminated because we don’t have to worry like, oh, did we include that picture of that kid who has a no-public release or things like that? So it’s really just been super impactful. And we’re super grateful.     RENEE RAMIG I just wanted to mention. So public slideshows is for your forward facing, like you said your external marketing. But this allows you to create a link so you can share it in a newsletter. So what many schools do is you know, you rolled it out to parents pretty quickly, but some schools won’t roll it out to parents right away. So you can use that public slideshow link to share with your parents, too. For example, in your weekly parent newsletters. We also have, just with a click, an embed code. If you don’t know what an embed code is. That’s okay. But a lot of things like digital signage, even if whether it’s the big one outside or just a small monitor that runs when you enter your school lobby. You can do that through a slideshow here. And literally, it’s 1 click. And now you’re able to just go in and change those photos in that public slideshow that plays on your digital signage signs and or monitors.   LEAH DOCKTOR Our office manager at the building where our youngest students are is so excited to update those every week because there is really a sense of joy in an early childhood building that is so fun to capture. And it’s just exciting, like those parents are still walking in every morning and dropping those kids off directly to their classroom. So they pass that monitor, and they’re excited to see what’s new.   RENEE RAMIG I just want to make a comment that at the school I was at, which was 7 Hills in Walnut Creek, California. We a lot of times middle school. You don’t get as many photos as you do in preschool, and K, and one. So one of our student Council members in 8th grade. The position was historian, and their role was each week they needed to take a minimum of 10 photos of things happening in the middle school. They went in and they uploaded the collection. So when anybody walked into our middle school building, whether it was a current parent, a prospective parent. Even students will see brand new photos every week that are playing on the Monitor that welcomes them when they walked into middle school. And we put that as a student responsibility. So they, you know, they were the ones uploading it and choosing what they felt were the the key things that were happening in middle school that week. So that was a way that we got more middle school photos. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] * Success Metrics * KEY POINTS * Significant Time Savings * Improved Efficiency * Strategic Focus * Data-Driven Projects * Historical Preservation VIDEO (03:31) SUMMARY Leah Docktor explains that Vidigami has significantly reduced time-consuming tasks for the school, saving about 300 hours this year alone in three main areas: yearbook creation, sharing event photos, and responding to image requests. Previously, these tasks required a lot of manual effort, but now, with everything organized and searchable by school year on Vidigami, staff and families can easily find and access photos themselves. This has made sharing event photos more efficient and eliminated the need to worry about where to upload or how to distribute them, as everyone can simply log in to see what’s happening at the school. Leah also highlights that the platform has freed up staff time for more strategic and meaningful work. For example, Dean, who was promoted to Associate Director of Strategic Communications, can now focus on important projects like crisis management and launching new initiatives, such as a free tuition program, because the content management system keeps everything organized and accessible. The department has also been able to conduct more in-depth, data-driven projects, such as running eight parent focus groups, since they no longer spend hours searching for photos. Additionally, Vidigami has helped the school preserve and share its history. During the school’s 75th anniversary, an archives committee digitized historical photos and documents, which are now stored and accessible on Vidigami, including images from as far back as 1946. This allows the school to tell both current and historical stories in a flexible and engaging way, supporting community engagement in ways that fit the unique needs of the school. Read Transcript LEAH DOCKTOR So I took a look. And I want to talk about 3 major time sucks that have really been eliminated with Vidigami and given us about 300 h back this year, and this isn’t all the time we’ve gotten back. But this is a big chunk of it. So first is Yearbook, which I’ve spent a little bit of time talking about before, the next is sharing event. Photos. Yes, we’ll continue to do that roundup post on Instagram, so that our prospective families and any of our followers can see what’s going on. But we don’t have to worry so much about where we upload things. Are they going to see it. It’s a great tool for people to just log in and see what’s happening in the school. And another big time suck has been researching and providing images on requests. I actually, just before this call, got an email from an office manager who was looking for a picture from coincidentally, our journey ceremony last year, and I was like, they’re all on Vidigami. Go here and you’ll find them. But once people become accustomed enough to the platform they know where they need to look. There’s a search feature like it is wonderful and easy, and it’s organized by school year. I also want to talk about how I’m very excited because we promoted Dean to Associate Director of Strategic Communications for this school year, and I will say that having this content management system has really freed up a lot of his time to do a lot of really thoughtful and meaningful work for the department. Everything from crisis management and making sure we have all of our systems and policies and structures in place, as well as we launched a free tuition program this year. I don’t think we would have been able to do it as successfully if we didn’t have a tool in place for us to pull photo content and just keep everything organized and at bay. And it’s also just really opened up a lot of time for our department to do some really thoughtful like data driven projects. So for several years we had been doing a parent satisfaction survey. This year. We actually did 8 focus groups throughout the winter and the spring. And so we’re really excited to be able to dig into that data because we’re not spending hours and hours looking for pictures on the Google drive anymore. And so this screenshot is from 4 days ago. I can already tell you that this summary with media uploaded has increased since then. But this is just a glimpse of what we’ve been able to accomplish on Vidigami since we launched. And then to wrap up. I think I really just want to share this idea. That community engagement looks different at every single school, and Vidigami gives you the flexibility to do that in a bunch of different ways. Like I mentioned at the beginning, we celebrated our 75th anniversary as a school during the last year, and prior to that we had an archives committee of parents who was helping go through historical pictures and documents. And we were like, Okay, we organize them now they’re digitized. And for a little while we were in a holding pattern. We were like, Well, where do they go? But now I can log into Vidigami. And I have pictures from 1946 and 1947, before the school was even incorporated in there. And so it’s really special, because Vidigami lets us , tell current stories as they’re unfolding, but also really tells the history and the story of the school in a special way. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] * Q&A * KEY POINTS * Archiving for Organization * Direct Video Uploads and Embeds * Granular Permissions * Controlled Media Uploads VIDEO (05:03) SUMMARY This Q&A section covers several topics related to using Vidigami, including archiving, media types, and permissions. Regarding archiving, Renee Ramig explains that while Vidigami doesn’t offer a simple bulk upload feature, this is intentional. The process of manually archiving photos allows schools to clean up messy archives, eliminate duplicates, and organize content effectively. Leah Docktor adds that this process helps identify and catalog the most crucial content, rather than just dumping everything in. The discussion then shifts to media types supported by Vidigami. Renee clarifies that the platform supports images (JPEGs and PNGs) and direct video uploads up to 1.4 GB. It also supports embedding videos from platforms like YouTube or Vimeo by simply grabbing and pasting the link, which makes the video appear as if it’s hosted directly on Vidigami. Mandy Chan emphasizes that the media size limit is in place to give administrators control over who can upload large files. This allows schools to restrict uploading large videos to specific users, such as teachers. The YouTube and Vimeo embedding feature allows schools to easily add content already stored on those platforms, which can be unlisted when no longer needed publicly, while still being indexed within Vidigami. Renee highlights the granular permission settings within Vidigami. Schools can customize permissions for different users, such as giving specific parents extra tagging permissions or granting temporary upload access to parents attending field trips. This flexibility allows schools to tailor Vidigami to their specific needs. Leah adds that her school has a photo and video committee of parents who have upload access to all events. They also grant temporary upload access to parents who have taken great photos at specific events or allow them to send the photos to the school for uploading. Finally, Mandy thanks Leah for sharing her experiences, and Renee thanks everyone for attending. Read Transcript RENEE RAMIG I started the question about archiving, and as Leah said, Yes, you can archive, and it is a manual process, but we help you set up great workflows and a lot of schools find that you’re able to clean up, because often your archives are very messy. They’re in multiple places. You have tons of duplicates. So we don’t offer a just Hey, take this whole folder and let’s just drop it in, because usually the cleaning process is really helpful and gets it really organized. And then you’ve got this really clean, nice archive to share in Vidigami. What did you find, Leah, when you were doing your archives.     LEAH DOCKTOR Yeah. So I mean, we’re very lucky that we’ve done so much digitizing work. And it was interesting because I wasn’t here when the school was planning for its 70th anniversary 7 years ago, but there were pictures sprawled down the table, and our admissions director was like this girl graduated in this year. So this picture has to be from sometime in the nineties. But our archiving piece has been very seamless, I would say. I think the bigger lift is more on our end to make sure things are accurately tagged in terms of like which school year. They were taken from the early years of Stevens, are also not murky, but like a lot of the students who were enrolled at the school when it was first founded, were children of faculty members at Stevens Institute of Technology, which is a university in Hoboken. And so we have a lot of pictures of those faculty kids, you know, like running around a college campus. We know that they were students because we have documentation, but like those pictures aren’t necessarily from school, but they still help tell our story. So it’s really also about, I think Renee made a great point in terms of like duplicates, messy photos, especially a lot of scanners automatically scan like the 1st version and then an enhanced version, and then everything gets uploaded. So I will say it is a good way to start going through your archives and really attacking like what is the most crucial content you want, digitized and cataloged, instead of just dumping everything in.   RENEE RAMIG So the next question, I see is, what does all media mean? So Vidigami supports images, of course, Jpegs and Pngs. And we also support videos up to directly upload it up to 1.4 GB. If you don’t know what that means, it’s totally okay. We’ve got schools uploading videos from, you know, 10 to 15 seconds all the way up to 30 or 40 min directly into Vidigami. But we also support embedding a video. Again, it’s a super easy process. I don’t want you to be scared by the term embedding. But if you upload your video to either Youtube or Vimeo, you can literally just grab the link. You’ll put it in Vidigami, and it actually for the end users. It looks like it’s in Vidigami, but they’re actually watching it on Vimeo or Youtube.   MANDY CHAN And the comment I want to make around the media size, it’s really so that you have a lot of control over permissions of who can upload what size of media. You don’t want to let everybody upload. You know a 10 min video, you may only want that permission to be available to your teachers. And then, the Youtube and Vimeo is really to give you the ability to be able to easily add content that you’ve already got stored in in Youtube or Vimeo. But now you can unlist it when you no longer want it public, and it just all gets indexed within Vidigami.   RENEE RAMIG Our system is granular. So let’s say you create permissions for all your parents. But you’ve got some parents like Leah said that you want to do a lot of tagging, so you want to give them just those 10 parents, maybe extra permission to tag for this question. You’ve got 4 parents that are going on the field trip. So maybe all of your parents don’t have uploading permissions, but you can give those 4 parents uploading permissions. You could even invite just those 4 parents, even if the rest of the parents aren’t. Yes, using Vidigami. And you’re just sharing public slideshows so very granular. We can work with you on permissions that work best for your school. When we set up Vidigami for you.   LEAH DOCKTOR Yeah. And to add on to that, we another one of our cooperative jobs is we have a photo and video committee. So all of the parents that are on that committee have upload access to all of our. And events and experiences. I wish that I could like have them full time. Run around. It’s super helpful. And also like. Sometimes we’ll just get a parent who’s like, Hey? I took some great pictures at this event. I’d love to share them with the school, and like we can give them temporary access to upload, or they can just send them to us, and we can do it for them.     MANDY CHAN Thank you so much, Leah, for sharing your experience with everybody this year.     RENEE RAMIG Thank you for attending. Thank you, Leah, very much. Bye, everybody! Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] KEY POINT * Vidigami has been instrumental in helping manage storytelling, recruitment, retention, and fundraising, despite limited staff resources. VIDEO (01:23) SUMMARY This section introduces the Vidigami platform and features a testimonial from Leah Docktor, Director of Marketing Communications at Stevens Cooperative School.  Renee Ramig welcomes attendees, explaining that Vidigami is a community media management platform designed for schools to help organize, find, and share photos with parents, students, and staff. Leah Docktor shares her experience, noting that Stevens Cooperative School is a progressive Pre-K3 through 8th grade school in New Jersey with two campuses, four buildings, 450 students, and 120 faculty and staff.  The school recently celebrated its 75th anniversary and operates with a small two-person marketing and communications department. Leah emphasizes that Vidigami has been instrumental in helping them manage storytelling, recruitment, retention, and fundraising, despite limited staff resources. Read Transcript RENEE RAMIG Welcome to our webinar today. Several of you here are already using Vidigami. But there’s some of you that we might be brand new to. So Vidigami is a community media management platform that’s designed for schools. Vidigami makes it easier for you to organize and find photos. Which is why, probably a lot of you are here because you’re looking for that solution. But we also allow easily for you to share all of those great memories with the people who care about it most, your parents and your students, and all of your staff. LEAH DOCKTOR My name is Leah, I am the Director of Marketing Communications at Stevens Cooperative School. This is my 4th year in this role, and my 6th at the school. We are a progressive Pre. K. 3, through 8th grade school in New Jersey. Last year we celebrated our 75th anniversary, but we are unique in that we have 2 campuses, 4 buildings, and only a 2 person Marcom department. We have lots of stories to capture and not many people to do it. Capturing the stories of 450 students and 120 faculty and staff members is definitely no easy feat. But Vidigmai has really helped us, and really has urged us to rethink our approach to storytelling, recruitment, retention, and fundraising efforts. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] KEY POINTS * Centralized media management * Focus on capturing student journeys * Addressed privacy and data loss concerns * Streamlined experience for families and staff VIDEO (03:10) SUMMARY Leah Docktor explains why Stevens Cooperative School chose Vidigami. The school was drawn to Vidigami’s ability to capture students’ entire journey, aligning with the school’s long-standing emphasis on the “journey” concept, which is reflected in their end-of-year ceremony and yearbook. The fact that Vidigami had a Blackbaud integration was also a plus, as Stevens is a Blackbaud school. Before Vidigami, the school’s media management was decentralized, with teachers using Google Drive or Google Photo Albums, which posed privacy concerns and data loss risks when teachers left. Some teachers weren’t taking or sharing photos at all. Stevens Cooperative School sought a centralized platform that respected family privacy and streamlined the experience for families with multiple children across different grades, as different classes were using different platforms like Google Drive folders and Google Photo Albums. Read Transcript LEAH DOCKTOR I want to take a step back in terms of discussing why we chose Vidigami. In our preliminary call with, I believe it was Renee. We were really sold by this idea that Vidigami would help us capture students’ entire journey throughout all of their years at Stevens, now at Stevens. This idea of journey, or the journey has been part of our school language for decades. It’s the name of our end of year ceremony. It’s the name of our yearbook publication. It has been a major part of the revision of our recruitment tools the past couple of years. So we heard the journey. And we were like, we’re speaking the same language is fantastic. Because we have 4 buildings and 2 campuses. We really wanted to find a tool that would allow us to align those experiences and provide a window into everything that is happening in terms of school culture and community and belonging and because there was a Blackbaud integration that was definitely an added bonus. Because we are a Blackbaud school. Now to give you a little glimpse into what it was like before Vidigami. I think the easiest way to explain this was that it was really a faculty free for all at Stevens. We didn’t have a centralized platform. We had several teachers who had worked at the school for years. We’re here when the school first started using the Google App, Google education suite. And they were very used to just uploading pictures to their drive and sharing images with families that way. We had some newer users who were using the Google photo albums to share with families. My hot tip, if you don’t know this is that because it’s not part of the education suite. There are definitely some privacy issues with using Google photo albums, especially for photos of children. And another big challenge was if you were a teacher who was using Google photo albums to house all of your media content if you left the school, your Google Photo album was deleted with your account. So I was working very closely with our tech department to export all of that content before they left, and make sure that it was archived in a better way. Then we also had teachers who either weren’t taking pictures or were taking pictures and weren’t sending them to us. And we really just wanted every family in the school to have a window into what was happening when their kids were gone for such a big portion of the day. And so, in terms of our requirements, we wanted one centralized platform. We definitely wanted a tool that respected family privacy, especially with the social media landscape constantly evolving. This is something that we really prioritize as an institution. We also really wanted to streamline the experience for families with multiple children. So like I mentioned, you may be a parent with a 1st grade student whose teacher is using Google drive folder. You might be a parent of a 5th grade student, same family. But that class uses an album. So just giving everyone easier access to all of the amazing media that we create at Stevens. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] KEY POINTS * Quick setup with Blackbaud integration * Pilot program with teachers from each division * Migrated existing content * Gathered feedback for improvements * Smooth launch with enthusiastic parent ambassadors VIDEO (03:16) SUMMARY Stevens Cooperative School was able to implement Vidigami efficiently after receiving budget approval for the 2024-2025 school year. The process began in January, with the team setting up their organization on the platform, creating different user types, and immediately integrating Vidigami with Blackbaud, their student information system. This integration automatically created user profiles for all students, parents, faculty, and staff, making the transition seamless. To ensure the platform met the community’s needs, the school launched a pilot program. They selected one head teacher from each of their three divisions—early childhood (Pre-K3 to kindergarten), lower school (1st to 4th grade), and middle school (5th to 8th grade)—and created class album pages for each. These teachers received account creation support and training. The school also migrated all existing content from the current academic year (September to early January) into Vidigami, so parents could find all relevant media in one place. The pilot allowed families to experience the new platform, provide feedback, and help the school refine the process before a full launch. By the time Vidigami was rolled out school-wide in August, about 65 parent ambassadors were ready to support the transition. The setup process, including Blackbaud integration and page creation, was very fast—most steps were completed within 30 minutes, even with the extra detail involved in piloting. This careful, community-focused approach ensured a smooth and successful adoption of Vidigami across the school. Read Transcript LEAH DOCKTOR We were very fortunate to have this approved in our budget for the 2024-2025 year. So as soon as this was approved for us last January we kicked into high gear. We created our organization on the platform and did all of our account set up in terms of creating different user types. And we also immediately did our Blackbaud integration. And that Blackbaud integration essentially means user profiles were created for all of our students, parents, faculty, and staff, who were already part of our student information system, and so that just made it very easy and seamless in terms of our transition. And that allowed us to do a pilot. And we are big fans of pilots at Stevens, especially, just like testing a tool and making sure it’s the right thing for our community and giving families an opportunity to have a voice in terms of what their experience at the school is like. So what we did was identify one head teacher and each of our 3 divisions. So those are early childhood, which is Pre. K. 3 to kindergarten, lower School, which is 1st through 4th grade and middle school, which is 5th through 8th grade. We created a page for their class album. And then we did some account, creation and training with those very willing and able teachers. We’re super appreciative that they signed on to do this pilot with us. Another thing we did was migrate all of their existing school year content because it was in the middle of our academic year. We wanted everything, from, you know, September to early January in the platform. So that parents only had to look in one place for all of that content. And then we launched the pilot with those 3 classes. So to see these 3 steps on this slide. It was so amazing for us to have a chance to pilot it, to make all of these steps really come to life. It was a chance for families to try something new to be part of, you know, innovating and and just curating a new type of experience, and also just a chance to give us feedback on the process. What can we do to make it easier when we launch a school wide, different things like that? And then we were very fortunate to essentially have about 65 ambassadors for Vidigami. When we launched school wide in August of this past year.   RENEE RAMIG  Can you let me know, Leah, about? How long did it take you to get set up with Vidigami to the point where you were able to do the launch, the internal school part.   LEAH DOCKTOR That’s a great question. So the Blackbaud integration was super fast. Just in terms of the setup. The categories and pages could be created in a matter of seconds, and because we just had very limited content. We only gave the parents who were part of the pilot access to the pages for their classes specifically. And so that is a level of piloting detail that you don’t necessarily need to do if you wanted to replicate this at your school, but even just like those steps, making it a bit more intricate for us, were done like within 30 min. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] KEY POINTS * Organized launch * Parent volunteers: “Vidigami taggers.” * Smooth transition: Easy adoption of the platform. VIDEO (02:55) SUMMARY For the community launch of Vidigami, Stevens Cooperative School customized the platform to mirror the school’s structure by creating four main categories: * auxiliary programs and athletics, * class pages, * events and experiences, * and an internal category accessible only to select administrators.   Each homeroom received its own class page, and event pages were set up in advance for all scheduled events for the upcoming school year. For events occurring across multiple campuses, such as the 5th and 6th grade Science Expo held in both Hoboken and Jersey City, separate albums were created within the event page for each location. A unique aspect of Stevens’ approach is its status as a family cooperative, where every family is assigned a school job to foster engagement and bridge the gap between home and school. For the Vidigami launch, a new role called “Vidigami taggers” was introduced, allowing families to tag individuals in photos, similar to the experience on Facebook. This feature was met with enthusiasm and nostalgia from parents. The school was mindful of the significant change this platform represented, as many families were accustomed to using Google Photo Albums or viewing limited photos on Instagram. To avoid overwhelming users, the platform was set up so that parents would primarily see their own child’s class page upon logging in, along with access to relevant auxiliary programs and event pages. This approach ensured that families received only pertinent information and could explore additional content, such as future events or programs, at their own pace. The goal was to create an internal social network that was intuitive, engaging, and tailored to each family’s experience. Read Transcript LEAH DOCKTOR So in terms of our community launch, you can set Vidigami up to reflect the structure of your school in a million different ways. The way we approached this was creating 4 main categories which were auxiliary programs and athletics, class pages, events and experiences. And then an internal category that only me and a handful of other administrators have access to. So what we did to prepare for the current school year was, make a class page for each home room, and then, by the time we were setting this up to kick off the September 2024 school year, we had already created pages for all of our events that had been scheduled. You can edit the dates, and if it’s an event that, for example, takes place across two different buildings like tonight, for example, we have our 5th and 6th grade. Science expo one in Hoboken and one in Jersey City. We create an album for each campus. Within that event page I’ll go into further detail about how we launch this with faculty and staff in a few slides. But I also want to highlight something that’s a bit unique to Stevens, but could definitely be replicated at other institutions. And so we are unique in that we are a family cooperative, and for us that means every family in the school has a job, and that job could be as big as planning the gala, which is tomorrow night or holding the door open at our spring concert next Tuesday, and it’s a really great way to kind of bridge the gap between school and home, and also just stay or keep parents as engaged and involved as possible. And so we created a new job for this year, and they are our Vidigami taggers, because, like Rene mentioned. You can tag anyone in Vidigami, and families were really excited. I think maybe a bit nostalgic, because they remembered going to Facebook albums 15 years ago and tagging all of their friends and family. It’s really the same experience, and it’s very easy to do. And another big key aspect about the community launch is giving relevant information to the relevant people to manage the user experience. This was a big change for our families who many of them were just used to Google photo albums, or seeing a few pictures on Instagram. Essentially inviting them into an internal social network was a huge change. So we didn’t want them to log in and be overwhelmed with 30 homeroom pages, tons of event and experience folders. So if I’m a parent of a Pre. K. 3 student, I log in. I see my child’s Pre. K, 3 class page, and that’s really like my main event. But I also have access to the auxiliary programs, to the events and experiences. If I want a taste of what’s to come in the future for my child. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] KEY POINTS * Easy face tagging * Parents can tag their kids * AI + manual tagging = accurate IDs VIDEO (03:09) SUMMARY Leah Docktor highlights the benefits of Vidigami’s tagging feature, emphasizing how it simplifies the process of identifying individuals, especially with the school’s growing population. The Blackbaud integration is crucial because it pre-populates names, eliminating spelling errors and empowering families to tag their own children. This is particularly helpful for families with similar-looking siblings, where the system might confuse them. Tagging is user-friendly; users simply start typing a name, and suggestions appear. As an administrator, Leah can view all photos tagged with her and use the “Is this me?” tab to confirm or reject tags. This feature allows for multiple selections, enabling quick approval or rejection of tags without reviewing each photo individually. Renee Ramig adds that schools can choose who has tagging permissions. Vidigami only allows tagging with users already in the system (via Blackbaud in Stevens’ case). To address issues like similar-looking siblings or young children whose appearance changes rapidly, families can confirm or deny suggested tags, improving accuracy. Vidigami’s system recognizes faces in photos, but it may miss some due to obstructions like goggles or poor image quality. The platform allows manual face selection for tagging in such cases. The system combines manual tagging with optional AI facial recognition and parent engagement to maximize tagging accuracy. This multi-faceted approach ensures that as many students as possible are correctly identified in photos. Read Transcript LEAH DOCKTOR To talk more about tagging, you could tell that this is me at an event on the right side, because I’m not wearing my glasses, but tagging is awesome. It’s made our lives so much easier. Our school is growing. We’re in a very fortunate position to continue to grow annually, and we have a lot of names and faces to learn and match. So the Blackbaud integration was really crucial here, because all of the names were pre-populated. I didn’t have to worry about spelling or anything like that, it really empowers families to take ownership in terms of you know, putting the onus on them to tag their kids. We have kids who have families who have kids in 1st and 3rd grade. But those kids look exactly alike. And so sometimes the system thinks they’re the same. The tagging is so easy. You just start typing in their name, and it pre pops up. But this is really what it looks like. If you go onto any user profile in Vidigami as an admin member like I am. So you can see all of the pictures tagged with me there. I am on the right side talking about Hanukkah with our Pre. K. 4 class. And then if I click the: Is this me? tab, a different tab will pop up, and that’s what the right side of the page looks like. And what’s great about this is, you don’t need to go individually through every single photo. If you know that everything is the user that you want to tag, you can do a multiple selection and approve all of them or decline them.   RENEE RAMIG As Leah said, you can choose to allow everybody or just key people to also tag others. So you get to decide. You can only tag with users that have been added to the system in Leah’s case that’s through Blackbaud. So there’s no misspellings in there, but because of the fact that you’ve got siblings that look alike. You’ve got young students that it seems like they change what they look like from day to day, especially those, you know, like preschool threes. Rather than miss tagging, auto miss tagging, we give families the ability to say, Yes, this is my child or no, this is not, and it leads to much higher accuracy of the photos that are added to their portfolio. So with many photos that are uploaded, and you’re going to get a lot, especially if you’re opening this up to parents being, you know, uploaders, and you’ve got all your teachers is you often are going to get photos where it’s not going to recognize that there’s even a face in the photos. Our system will recognize faces if it if it can tell, it’s a face. So you can see in this photo. It’s recognizing 2 faces. But there’s a 3rd person in here, here because of goggles. It’s only recognizing one of the 2 faces. These 3 photos it’s not recognizing at all. So our system allows you to literally go in and click on the face and be able to auto tag. But if we were relying solely on automated facial recognition, it would be missing all of these students. So we combine manual tagging with an AI system that’s optional schools can turn it on, which Leah’s school did as well as parent engagement. To ensure tagging is as close to 100% as you can get. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] KEY POINTS * Planned launch: Started before school began * Informed families: Consent and platform details * Organized groups: Easy classroom navigation * Trained staff: Fun photo upload assignment * Successful launch: Over 900 photos on day one! VIDEO (02:53) SUMMARY To ensure a smooth Vidigami launch, Stevens Cooperative School planned their rollout by working backwards from the first day of school, September 3, 2024.  In early August, they sent an introductory email to all families, announcing the new platform and informing them about the option to change their child’s photo consent level.  Once families submitted their consent preferences, the school assigned these levels to each child’s Vidigami profile. On the backend, the team set up classroom groups so that families would only see pages relevant to their own children, rather than being overwhelmed by all classroom pages.  This decision was made to streamline the user experience and enhance privacy, though the platform allows for different configurations. A key part of the launch was a dedicated session with faculty and staff during the school’s annual August meetings. All staff were asked to bring their laptops and phones, log into Vidigami, and download the mobile app.  The process was smooth, with only a few minor login issues that were quickly resolved. Staff were pleasantly surprised to find that all photos from the previous school year (2023-2024) had already been uploaded and were available to view. Following advice from Renee, the school gave faculty a fun assignment: upload photos of their classrooms or take selfies in their spaces. This ensured that when families logged in for the first time, there was already engaging content available, making the platform immediately interactive and welcoming. The launch was highly successful—on the first day of school alone, 932 images were uploaded, capturing moments from student arrivals, classroom activities, and families experiencing the start of the new year.  This approach helped create a vibrant, content-rich environment from day one, making the transition to Vidigami both smooth and meaningful for the school community. Read Transcript LEAH DOCKTOR We really worked backwards from our 1st day of school. So we started on September 3rd of 2024, and we worked backwards in terms of which communications families already receive, what we need to add in different things like that. So in early August we sent an introductory email to all families, letting them know that we were going to be using a new platform. And alerting them of the fact that they can change their child’s consent level if they wish to do that so once we received consent levels from families we went in and could assign those consent levels to their child’s profile in Vidigami, and we were also working on the back end to set up groups for classrooms. So, like I mentioned earlier, we didn’t want a family to log in and see 30 different classroom pages. We wanted them to just see what was applicable to their child. This is a decision we made as a school for several reasons, but you do not have to have that level of security on your end. And then what was really fun is our session with faculty and staff. So for our opening meetings each August we always have a session. We as marketing communications, always host a session with faculty and staff, but we knew we had some work to do in terms of launching Vidigami, so we told everyone to come with their laptops and phones. We had every single faculty and staff member present log into the platform. We also had all of them download the mobile app. If they had a smartphone and log in that way. It was pretty seamless. There were like maybe 3 people who had login issues. And Renee addressed those right away. But it was fun, because when people logged in they had a surprise waiting for them. And all of the 2023, 2024 photos had already been uploaded so they could see that. Another huge thing I want to shout Renee out, for here is she gave us the great advice to give some faculty homework, and it was fun homework. It was upload. Some photos of your classroom, maybe take a selfie in your book nook and upload them to your class page, so that when families receive their invitation to log into Vidigami for the 1st time they had some content waiting for them, and were really ready and prepared to interact with the platform. Once the school year officially kicked off. and we think we were very successful, because the 1st day of school was September 3rd and I just checked our stats. 932 images were uploaded on that 1st day. Some of them were from, you know, my team and I running around taking pictures of arrival with our balloons. A lot of them are pictures from classrooms. Students like getting used to their new space for that year. Maybe some of our youngest learners, with their parents and trepidatiously entering the classroom, but we were able to capture it all and share it, and it was really special to have that change for this year. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] KEY POINTS * Vidigami boosted faculty and staff engagement * Rapid adoption: Thousands of photos uploaded * Easy participation with Media Request Link * Sharing authentic classroom photos VIDEO (03:03) SUMMARY Leah Docktor reflects on how quickly faculty and staff adapted to Vidigami, contrasting it with the much longer adjustment period typically required for adults to get used to new systems. Unlike the three years it can take for adults to adapt to a new school schedule, Vidigami was adopted rapidly and enthusiastically by the school community. This is evidenced by the impressive volume of content: over 26,000 photos were uploaded by teachers to class pages in a single year, and nearly 20,000 more were added by other community members to auxiliary programs and event pages. Leah shares specific examples, such as a selfie uploaded by the head of school at a volleyball game and a second-grade teacher, Bianca, who uploaded nearly a thousand photos before going on maternity leave. These examples illustrate the high level of engagement and participation from faculty and staff. A key feature that supports this engagement is Vidigami’s media request link. Instead of simply providing a folder for photo uploads, the media request link acts as a call to action, inviting faculty and staff to actively contribute photos for specific events or needs. For instance, during the annual spring day of service, the school sent out a media request link to encourage teachers to upload photos from their classrooms and onsite locations, ensuring comprehensive coverage of the event. Renee Ramig adds that, compared to the previous practice of curating and selectively posting photos on social media, Vidigami allows for a much broader and more authentic sharing of classroom moments. While not every photo may be perfectly curated, parents now have a much deeper and more genuine window into their children’s daily experiences at school—something that curated social media posts cannot provide. This shift has made the platform especially valuable for families, as they get to see a fuller, more authentic picture of school life. Read Transcript LEAH DOCKTOR So I want to talk a bit about the faculty and staff impact. And I was thinking a lot about this this morning, because to go to tell a quick story. A couple of years ago we partnered with independent school management to revamp our students schedule, and I will never forget, because it’s something that my partner, Dean and I talk about a lot, but the consultant told us that for students it takes them 3 weeks to get used to a new schedule, and for adults it takes them 3 years pretty crazy when you think about it. And I want to say that Vidigami did not take 3 years for people to get used to, because over 26,000 photos have been updated, sorry, uploaded by teachers to their class pages this year. and an additional almost 20,000 have been uploaded by just other members of the community to auxiliary programs or events and experiences on the left side. This picture is actually a selfie that my head of school uploaded, he went to a volleyball game. We have one of our students in the back and 2 different families and their coach. and then Bianca is one of our second grade teachers who’s been at the school for years, and she’s actually on maternity leave now. But before she left she uploaded nearly a thousand photos this school year, from what her second graders were up to. Another great tool about Vidigami is the media request link. And so you know, for most of our teachers, we’re really grateful that they are just constantly capturing what’s happening and uploading. But. for example, yesterday we had our annual spring day of service. And so, as a reminder to faculty and staff, we sent an email out to all the faculty, reminding them that we cannot be in every classroom or at every onsite location at once, and we need their support taking photos. And so we sent the media request Link. which is different than just sending a folder that people can upload pictures to. It’s really also a call to action. It says, to like, drag and drop your pictures here, to add them to this folder. So it’s beyond, just like this is where you can dump everything. It’s really like an invitation for them to participate.   RENEE RAMIG Right. I just wanted to make a comment, especially the pictures on the right. So, Leah, when you were before you got Vidigami, you were posting on a social network, and you would select like you would curate photos. Correct. And right now you probably wouldn’t have curated those 4 photos. You may be curated one right? And so now the parents really get a look into their child’s classroom, and to see what’s going on at a level that you’re not going to get if your school is only posting on like Facebook or Instagram, or one of those. And so these might not be the best of the best for your school, but for parents these are the best of the best, because they get to see what’s really going on in the classroom.   Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] KEY POINTS * Vidigami improves yearbook creation * Students find it faster and more engaging * Easy photo access enhances workflow VIDEO (01:15) SUMMARY Leah Docktor highlights the positive impact of Vidigami on the yearbook staff. The students were surprised and excited by the number of photos they were tagged in and were eager to use the platform. Previously, Leah had to compile content into folders for the students, but now they can log in and see everything immediately, which has significantly sped up the yearbook creation process. The students are enthusiastic about using the platform and frequently want to log back in. Currently, students only have viewing access, not uploading capabilities, though there is potential to expand access to include uploading in the future, especially for events like overnight trips. Giving students access to view content has greatly improved the yearbook team’s workflow. Read Transcript LEAH DOCKTOR The student impact has been really interesting to observe, because we actually only give our Yearbook staff access to Vidigami. They, however, were in disbelief at the amount of pictures that have been taken of them have been tagged of them, and they were really excited to engage with everything that was on the platform to give an example of how we used to manage this in the past. What I would have to do is aggregate all of the content from the 4th grade that we had, and give them access to a folder. Now they just log in and see everything. It really expedited the process. And it’s made it really exciting for them, because they can see everything at a glance. What are the pictures that I think tell the best story for this yearbook page or this spread? so it’s been really special to have them logging into the platform, and I constantly have students who are like, I want to log back in. But I can’t remember my password. Please help me. So I think students are really excited about it right now. They don’t have access to upload pictures. It might be something that we explore in the future, especially for overnight trips and things like that. But right now giving them access to see everything is more than enough, and it’s been a huge help in terms of our workflow. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] KEY POINTS * Content Overload *  Conversation Starters * Student’s Journey VIDEO (04:44) SUMMARY Leah Docktor explains that one of the main challenges they aimed to address was content overload, particularly the difficulty of sharing large numbers of photos from school events with families. While social media platforms like Instagram allow only a limited number of photos per post, many more photos are taken at events, and previously there was no easy way to share all of them with families without complicated workarounds. With Vidigami, families can now access all event photos, which has led to high engagement—75% of parents have logged into the system, and over 30% of surveyed families use the platform weekly or daily. The rest typically log in monthly, often prompted by class news updates. There has also been interest from families in adding grandparents to the platform, and the school is considering expanding access in the future. Renee Ramig adds that Vidigami can be customized to include people beyond the immediate school community, such as professional photographers or non-staff coaches, to fit each school’s needs. Leah also notes that as children get older, they tend to share less about their school day with their families, but the photos on Vidigami have become valuable conversation starters at home. For example, parents can ask about specific activities shown in the photos, such as set building for a school musical or participating in a technology class project. These images help bridge the gap between school and home by giving families insight into their children’s experiences. Leah shares a personal story about a student who has been at the school since early childhood and is now graduating. By uploading archival content to Vidigami, she can see the student’s entire journey at the school in one place, making the experience especially meaningful. Renee adds that Vidigami also makes it easier for parents to create graduation montage boards, as all the necessary photos are readily available in the student’s portfolio, saving time and effort compared to searching through old physical photos at home. Read Transcript LEAH DOCKTOR I meant to say this in the beginning. But another key pain point we were trying to solve was this idea of content overload and what you can accomplish in a social media post or not. So last week, for example, we had our 3rd and 4th grade musical. and we can post, you know, 20 pictures in an Instagram slideshow. And it’s great. And it’s wonderful. But what about those other 250 pictures we took? There wasn’t really an easy way unless we were uploading a Facebook album and making sure the media opt out. Kids weren’t included and things like that to get that content to families. Now they can see it all, and they’re excited to log in and see what’s new. But as of the end of last month 75% of all of the parents enrolled at Stevens have logged into the system, and we recently administered a media and communication survey. Over 30% of families who have completed the survey said that they log into the platform weekly or daily. The rest are logging in monthly, typically prompted by our class news that teachers send out bimonthly and an interesting thing that happened when we launched is we got a lot of requests from families to add grandparents to the platform. So we know that this is something that we may want to open up in the future, and we know that we have the support from Renee to figure out the best way to do that if we want to.   RENEE RAMIG Yeah, I just want to add that you know, schools can add people other than just their immediate community. We have many schools that add a professional photographer to it, non staff coaches. And so yes, we just work with you to make sure that Vidigami fits with what you need at your school.     LEAH DOCKTOR I’m excited to talk about this slide. I think that many people can probably relate to the fact that as the kids get older. They don’t want to tell you as much, or they’re like they had it. I had a good day. They don’t really want to share, and we’ve heard tidbits from families that you know these pictures have been a conversation starter. The dinner table is definitely more interesting. So, for example, I mentioned last week that our 3rd and 4th graders had their musical. It was finding Nemo. It was fantastic, but so this picture in the middle might just look like students painting a mural. But it’s actually students working on the set pieces for finding Nemo. And it really helps parents to ask questions like. What are you painting for the set? What are the props? Do you know all the songs? Do you know your lines? And then I have to give kudos to my associate Director Dean, who took photo on the right, which is probably my favorite photo this school year, you can tell there’s an age gap here, but so we have our 8th grade student, Asha, who, as part of a technology class assignment, coded a game, and the class actually invited some younger students in to test the games. And so this is a beautiful moment that Dean captured a great conversation point for Asha and her parents to talk about what that experience was like having, like a user use, something that she designed, but also a really cool option for this younger student to tell her family. I got to sample and test out a game today that an older student designed and built in a class like, I’m excited to do that one day. So it’s really a great way to bridge that gap again between school and home. To bring it back to this idea of capturing the student journey. I am the most sentimental person ever, and I always cry at graduation. But this is a family. We don’t play favorites, but we love this family. The parents are super involved, and he has been at the school since we had a twos program that we no longer have, and he’s graduating 8th grade in a couple of weeks, and I’ve been spending a lot of time putting some archival content onto Vidigami. And now I can see every step of his journey at Stevens throughout the past few years. So it’s really special to really see this idea of capturing a student’s entire journey at the school in one place, because we’ve brought it to life so easily.   RENEE RAMIG Yeah. I just wanna say, you, do you see how emotional Leah is? Now, imagine the parent looking at these photos of yeah. That’s amazing also at 7 Hills, and I think you have something similar at your school. We asked each parent of our graduating 8th graders to create an actual Physical Montage board, and I remember the 1st year we had Vidigami. They’re like, oh, this saved me so much time because they’re not trying to go through their drawers in their house and their boxes to find the photos, because, you know, the majority of them were all in their students portfolio that they just downloaded to create the montage of so yes. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] KEY POINTS * Enhances family engagement * Streamlines media management * Empowers marketing and admissions * Simplifies event photo sharing * Powers versatile digital displays VIDEO (05:03) SUMMARY Leah Docktor describes the significant impact Vidigami has had on various departments at the school, especially in advancement, marketing, admissions, and fundraising. She emphasizes that everyone in the school contributes to student retention and fundraising, and Vidigami supports this by making it easier to capture and share important moments that foster family engagement and satisfaction. The platform has streamlined the school’s media ecosystem, allowing staff to be more present and effective in their roles without needing to be everywhere at once. For admissions and external marketing, Vidigami has made it much easier for staff to access and use photos. The admissions director, who previously had to request specific images, can now quickly find and use any photos needed for presentations or info sessions. The digital marketing firm also benefits from direct access to the platform, enabling them to create new ads efficiently without relying on staff to select and send images. In development and fundraising, Vidigami has simplified the process of sharing event photos, such as for Grandparents and Special Friends Day. Previously, sharing these photos involved multiple steps, including taking, editing, uploading, and posting to social media, while also managing privacy concerns. Now, teachers can upload photos directly, and public slideshows can be easily created and shared via a link, with privacy settings automatically respected. This has eliminated many manual steps and made sharing content with families and the public much more efficient. Renee Ramig adds that public slideshows are useful for both external marketing and internal communication, as they can be shared in newsletters or embedded in digital signage around the school. Updating these slideshows is simple, and they can be displayed on monitors in school lobbies or other areas, keeping content fresh and engaging for families and visitors. Leah notes that the office manager for the youngest students enjoys updating the digital displays each week, capturing the joyful atmosphere of the early childhood building and giving parents something new to see each day at drop-off. Renee shares an example from her previous school, where a middle school student council member was responsible for taking and uploading photos each week, ensuring that even middle school activities were regularly featured on digital displays. This approach increased the visibility of middle school events and gave students ownership of documenting their school experience. Read Transcript LEAH DOCKTOR So departmental impact. I really want to talk about advancement. And I went to the 1st P.D. conference I went to when I started working at Stevens was the Case-NAIS Conference and I walked away from that conference with this idea that every single person in the school plays a role in retention, and every single person in the school is a fundraiser. Vidigami really drives that home for us. We can’t be in all the places at once, even though we really would like to be. We know that those moments at drop off, or dismissal, or whatever it is, are really crucial for retention and family happiness and Vidigami, just, you know, helps again bring those conversations to life, add some color to the day, and it’s just been really helpful in terms of like the entire media ecosystem at our school. In terms of external marketing and the work we do with enrollment management and admissions. Our admissions director has been at the school for 30 years. She has seen every type of picture known to man she loves. She’s like, I want to update my info session slides for next week, like I know exactly where to look. It’s eliminated that step of her making a media request for, like 7 grade pictures of this this and this like the not that we wouldn’t support that, but like there is just an easy way for her to sift through pictures herself, or if she wants a picture of a specific kid or something like she can search and find that our digital marketing firm also has access to Vidigami. I will say they’ve definitely been really on it this year in terms of seeing new content we upload and sending us new ads to review because they have access all of our pictures, instead of again having that middle man saying, Let’s use these 5. In terms of development and fundraising.I want to talk a little bit about public slideshows, so we have grandparents and special friends day every fall, and there were so many steps in years past, including the steps I was taking to run around the school and get a picture of every kid and their guest. Then we would import, edit, upload the pictures, make a Facebook album, share it out like so many steps have been eliminated because we can upload things to the platforms. Teachers can upload things to the album. We can share a public link to this slideshow very easily. Once we create the collection. And you know for kids who do have those privacy concerns. They’re automatically hidden. And it’s just like an extra step that’s eliminated because we don’t have to worry like, oh, did we include that picture of that kid who has a no-public release or things like that? So it’s really just been super impactful. And we’re super grateful.     RENEE RAMIG I just wanted to mention. So public slideshows is for your forward facing, like you said your external marketing. But this allows you to create a link so you can share it in a newsletter. So what many schools do is you know, you rolled it out to parents pretty quickly, but some schools won’t roll it out to parents right away. So you can use that public slideshow link to share with your parents, too. For example, in your weekly parent newsletters. We also have, just with a click, an embed code. If you don’t know what an embed code is. That’s okay. But a lot of things like digital signage, even if whether it’s the big one outside or just a small monitor that runs when you enter your school lobby. You can do that through a slideshow here. And literally, it’s 1 click. And now you’re able to just go in and change those photos in that public slideshow that plays on your digital signage signs and or monitors.   LEAH DOCKTOR Our office manager at the building where our youngest students are is so excited to update those every week because there is really a sense of joy in an early childhood building that is so fun to capture. And it’s just exciting, like those parents are still walking in every morning and dropping those kids off directly to their classroom. So they pass that monitor, and they’re excited to see what’s new.   RENEE RAMIG I just want to make a comment that at the school I was at, which was 7 Hills in Walnut Creek, California. We a lot of times middle school. You don’t get as many photos as you do in preschool, and K, and one. So one of our student Council members in 8th grade. The position was historian, and their role was each week they needed to take a minimum of 10 photos of things happening in the middle school. They went in and they uploaded the collection. So when anybody walked into our middle school building, whether it was a current parent, a prospective parent. Even students will see brand new photos every week that are playing on the Monitor that welcomes them when they walked into middle school. And we put that as a student responsibility. So they, you know, they were the ones uploading it and choosing what they felt were the the key things that were happening in middle school that week. So that was a way that we got more middle school photos. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] KEY POINTS * Significant Time Savings * Improved Efficiency * Strategic Focus * Data-Driven Projects * Historical Preservation VIDEO (03:31) SUMMARY Leah Docktor explains that Vidigami has significantly reduced time-consuming tasks for the school, saving about 300 hours this year alone in three main areas: yearbook creation, sharing event photos, and responding to image requests. Previously, these tasks required a lot of manual effort, but now, with everything organized and searchable by school year on Vidigami, staff and families can easily find and access photos themselves. This has made sharing event photos more efficient and eliminated the need to worry about where to upload or how to distribute them, as everyone can simply log in to see what’s happening at the school. Leah also highlights that the platform has freed up staff time for more strategic and meaningful work. For example, Dean, who was promoted to Associate Director of Strategic Communications, can now focus on important projects like crisis management and launching new initiatives, such as a free tuition program, because the content management system keeps everything organized and accessible. The department has also been able to conduct more in-depth, data-driven projects, such as running eight parent focus groups, since they no longer spend hours searching for photos. Additionally, Vidigami has helped the school preserve and share its history. During the school’s 75th anniversary, an archives committee digitized historical photos and documents, which are now stored and accessible on Vidigami, including images from as far back as 1946. This allows the school to tell both current and historical stories in a flexible and engaging way, supporting community engagement in ways that fit the unique needs of the school. Read Transcript LEAH DOCKTOR So I took a look. And I want to talk about 3 major time sucks that have really been eliminated with Vidigami and given us about 300 h back this year, and this isn’t all the time we’ve gotten back. But this is a big chunk of it. So first is Yearbook, which I’ve spent a little bit of time talking about before, the next is sharing event. Photos. Yes, we’ll continue to do that roundup post on Instagram, so that our prospective families and any of our followers can see what’s going on. But we don’t have to worry so much about where we upload things. Are they going to see it. It’s a great tool for people to just log in and see what’s happening in the school. And another big time suck has been researching and providing images on requests. I actually, just before this call, got an email from an office manager who was looking for a picture from coincidentally, our journey ceremony last year, and I was like, they’re all on Vidigami. Go here and you’ll find them. But once people become accustomed enough to the platform they know where they need to look. There’s a search feature like it is wonderful and easy, and it’s organized by school year. I also want to talk about how I’m very excited because we promoted Dean to Associate Director of Strategic Communications for this school year, and I will say that having this content management system has really freed up a lot of his time to do a lot of really thoughtful and meaningful work for the department. Everything from crisis management and making sure we have all of our systems and policies and structures in place, as well as we launched a free tuition program this year. I don’t think we would have been able to do it as successfully if we didn’t have a tool in place for us to pull photo content and just keep everything organized and at bay. And it’s also just really opened up a lot of time for our department to do some really thoughtful like data driven projects. So for several years we had been doing a parent satisfaction survey. This year. We actually did 8 focus groups throughout the winter and the spring. And so we’re really excited to be able to dig into that data because we’re not spending hours and hours looking for pictures on the Google drive anymore. And so this screenshot is from 4 days ago. I can already tell you that this summary with media uploaded has increased since then. But this is just a glimpse of what we’ve been able to accomplish on Vidigami since we launched. And then to wrap up. I think I really just want to share this idea. That community engagement looks different at every single school, and Vidigami gives you the flexibility to do that in a bunch of different ways. Like I mentioned at the beginning, we celebrated our 75th anniversary as a school during the last year, and prior to that we had an archives committee of parents who was helping go through historical pictures and documents. And we were like, Okay, we organize them now they’re digitized. And for a little while we were in a holding pattern. We were like, Well, where do they go? But now I can log into Vidigami. And I have pictures from 1946 and 1947, before the school was even incorporated in there. And so it’s really special, because Vidigami lets us , tell current stories as they’re unfolding, but also really tells the history and the story of the school in a special way. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] KEY POINTS * Archiving for Organization * Direct Video Uploads and Embeds * Granular Permissions * Controlled Media Uploads VIDEO (05:03) SUMMARY This Q&A section covers several topics related to using Vidigami, including archiving, media types, and permissions. Regarding archiving, Renee Ramig explains that while Vidigami doesn’t offer a simple bulk upload feature, this is intentional. The process of manually archiving photos allows schools to clean up messy archives, eliminate duplicates, and organize content effectively. Leah Docktor adds that this process helps identify and catalog the most crucial content, rather than just dumping everything in. The discussion then shifts to media types supported by Vidigami. Renee clarifies that the platform supports images (JPEGs and PNGs) and direct video uploads up to 1.4 GB. It also supports embedding videos from platforms like YouTube or Vimeo by simply grabbing and pasting the link, which makes the video appear as if it’s hosted directly on Vidigami. Mandy Chan emphasizes that the media size limit is in place to give administrators control over who can upload large files. This allows schools to restrict uploading large videos to specific users, such as teachers. The YouTube and Vimeo embedding feature allows schools to easily add content already stored on those platforms, which can be unlisted when no longer needed publicly, while still being indexed within Vidigami. Renee highlights the granular permission settings within Vidigami. Schools can customize permissions for different users, such as giving specific parents extra tagging permissions or granting temporary upload access to parents attending field trips. This flexibility allows schools to tailor Vidigami to their specific needs. Leah adds that her school has a photo and video committee of parents who have upload access to all events. They also grant temporary upload access to parents who have taken great photos at specific events or allow them to send the photos to the school for uploading. Finally, Mandy thanks Leah for sharing her experiences, and Renee thanks everyone for attending. Read Transcript RENEE RAMIG I started the question about archiving, and as Leah said, Yes, you can archive, and it is a manual process, but we help you set up great workflows and a lot of schools find that you’re able to clean up, because often your archives are very messy. They’re in multiple places. You have tons of duplicates. So we don’t offer a just Hey, take this whole folder and let’s just drop it in, because usually the cleaning process is really helpful and gets it really organized. And then you’ve got this really clean, nice archive to share in Vidigami. What did you find, Leah, when you were doing your archives.     LEAH DOCKTOR Yeah. So I mean, we’re very lucky that we’ve done so much digitizing work. And it was interesting because I wasn’t here when the school was planning for its 70th anniversary 7 years ago, but there were pictures sprawled down the table, and our admissions director was like this girl graduated in this year. So this picture has to be from sometime in the nineties. But our archiving piece has been very seamless, I would say. I think the bigger lift is more on our end to make sure things are accurately tagged in terms of like which school year. They were taken from the early years of Stevens, are also not murky, but like a lot of the students who were enrolled at the school when it was first founded, were children of faculty members at Stevens Institute of Technology, which is a university in Hoboken. And so we have a lot of pictures of those faculty kids, you know, like running around a college campus. We know that they were students because we have documentation, but like those pictures aren’t necessarily from school, but they still help tell our story. So it’s really also about, I think Renee made a great point in terms of like duplicates, messy photos, especially a lot of scanners automatically scan like the 1st version and then an enhanced version, and then everything gets uploaded. So I will say it is a good way to start going through your archives and really attacking like what is the most crucial content you want, digitized and cataloged, instead of just dumping everything in.   RENEE RAMIG So the next question, I see is, what does all media mean? So Vidigami supports images, of course, Jpegs and Pngs. And we also support videos up to directly upload it up to 1.4 GB. If you don’t know what that means, it’s totally okay. We’ve got schools uploading videos from, you know, 10 to 15 seconds all the way up to 30 or 40 min directly into Vidigami. But we also support embedding a video. Again, it’s a super easy process. I don’t want you to be scared by the term embedding. But if you upload your video to either Youtube or Vimeo, you can literally just grab the link. You’ll put it in Vidigami, and it actually for the end users. It looks like it’s in Vidigami, but they’re actually watching it on Vimeo or Youtube.   MANDY CHAN And the comment I want to make around the media size, it’s really so that you have a lot of control over permissions of who can upload what size of media. You don’t want to let everybody upload. You know a 10 min video, you may only want that permission to be available to your teachers. And then, the Youtube and Vimeo is really to give you the ability to be able to easily add content that you’ve already got stored in in Youtube or Vimeo. But now you can unlist it when you no longer want it public, and it just all gets indexed within Vidigami.   RENEE RAMIG Our system is granular. So let’s say you create permissions for all your parents. But you’ve got some parents like Leah said that you want to do a lot of tagging, so you want to give them just those 10 parents, maybe extra permission to tag for this question. You’ve got 4 parents that are going on the field trip. So maybe all of your parents don’t have uploading permissions, but you can give those 4 parents uploading permissions. You could even invite just those 4 parents, even if the rest of the parents aren’t. Yes, using Vidigami. And you’re just sharing public slideshows so very granular. We can work with you on permissions that work best for your school. When we set up Vidigami for you.   LEAH DOCKTOR Yeah. And to add on to that, we another one of our cooperative jobs is we have a photo and video committee. So all of the parents that are on that committee have upload access to all of our. And events and experiences. I wish that I could like have them full time. Run around. It’s super helpful. And also like. Sometimes we’ll just get a parent who’s like, Hey? I took some great pictures at this event. I’d love to share them with the school, and like we can give them temporary access to upload, or they can just send them to us, and we can do it for them.     MANDY CHAN Thank you so much, Leah, for sharing your experience with everybody this year.     RENEE RAMIG Thank you for attending. Thank you, Leah, very much. Bye, everybody! Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] DO YOU WANT TO SEE A LIVE DEMO? --- Generated by SignalToAI v1.0.5 For more information: https://vidigami.com/llms.txt ## Page 22: Evolution of School Marketing: We've Learned and Where We're Headed **Page URL:** https://vidigami.com/2024/11/15/evolution-school-marketing/ **Semantic Tags:** landing-page, blog-post, private-school-marketing, digital-marketing-strategies, enrollment-strategies, retention-marketing, audience-targeting, storytelling-in-marketing, social-media-engagement, data-driven-marketing, seo-optimization, email-marketing, education-marketing, community-engagement, marketing-challenges, 2025-marketing-tools, personalized-communication, visual-content-marketing, marketing-automation-tools, parent-expectations, school-branding, collaborative-marketing ### Full Content source: https://vidigami.com/2024/11/15/evolution-school-marketing/ content-type: ai-context-data ai-purpose: structured-content-reference last-updated: 2026-03-13T01:52:13.704Z signaltoai-version: 1.0.5 # Evolution of School Marketing: We've Learned and Where We're Headed **Semantic Tags:** - landing-page - blog-post - private-school-marketing - digital-marketing-strategies - enrollment-strategies - retention-marketing - audience-targeting - storytelling-in-marketing - social-media-engagement - data-driven-marketing - seo-optimization - email-marketing - education-marketing - community-engagement - marketing-challenges - 2025-marketing-tools - personalized-communication - visual-content-marketing - marketing-automation-tools - parent-expectations - school-branding - collaborative-marketing --- EVOLUTION OF PRIVATE SCHOOL MARKETING << Back to List TL;DR: Private school marketing has evolved significantly over the past 20 years, shifting from traditional methods to specialized digital strategies focused on both recruitment and retention. Key trends include understanding target audiences, building a strong online presence, crafting authentic content, personalizing the admissions process, and re-enrollment as  a critical metric. Schools prioritizing retention through internal marketing, genuine storytelling, and student experiences.  EVOLUTION OF PRIVATE SCHOOL MARKETING How has private school marketing evolved over the last 20 years? Private school marketing has shifted from traditional methods, such as word-of-mouth and print materials, to a more comprehensive, data-driven approach. Over the last 20 years, digital marketing has become central, with schools leveraging websites, social media, SEO, and email campaigns to attract and retain families. The focus has also expanded from recruitment to retention, emphasizing storytelling, personalized communication, and showcasing the student experience to build long-term relationships with families. How have digital marketing strategies evolved in private schools since the pandemic? Since the pandemic, digital marketing strategies in private schools have evolved to prioritize online engagement and virtual accessibility. Schools have embraced virtual open houses, webinars, and video content to connect with prospective families remotely. Social media platforms are now used more strategically for storytelling and showcasing student experiences. Schools have adopted data-driven approaches, leveraging analytics to personalize communication and refine campaigns. The shift reflects the need for flexibility, real-time engagement, and broader reach in a competitive educational landscape. What are the key challenges faced by school marketing professionals today? School marketing professionals face challenges such as increased competition from alternative education options, limited budgets, and the need to balance recruitment with retention efforts. They must adapt to evolving parent expectations for personalized communication and authentic storytelling while managing digital transformation and data privacy concerns. Many schools operate with small or understaffed marketing teams, making it difficult to implement comprehensive strategies effectively.  What role does social media play in modern school marketing? Social media plays a pivotal role in modern school marketing by enhancing visibility, building brand identity, and fostering community engagement. Platforms allow schools to showcase achievements, share student experiences, and communicate directly with parents, students, and alumni. It supports recruitment through targeted advertising, virtual events, and storytelling while also aiding retention by strengthening connections within the school community. What are the most effective digital marketing tools for schools in 2025? In 2025, the most effective digital marketing tools for schools include platforms like Google Analytics for tracking website performance and audience behaviour, HubSpot [https://www.hubspot.com/] for CRM and marketing automation, and Canva [https://www.canva.com/] for creating visually appealing content. Social media management tools are important for engaging with audiences and running targeted campaigns, while SEO tools like Yoast [https://yoast.com/] help optimize website visibility. Video platforms remain critical for showcasing virtual tours and student testimonials, and email marketing tools ensure personalized communication. Private school marketing has shifted from traditional methods, such as word-of-mouth and print materials, to a more comprehensive, data-driven approach. Over the last 20 years, digital marketing has become central, with schools leveraging websites, social media, SEO, and email campaigns to attract and retain families. The focus has also expanded from recruitment to retention, emphasizing storytelling, personalized communication, and showcasing the student experience to build long-term relationships with families. Since the pandemic, digital marketing strategies in private schools have evolved to prioritize online engagement and virtual accessibility. Schools have embraced virtual open houses, webinars, and video content to connect with prospective families remotely. Social media platforms are now used more strategically for storytelling and showcasing student experiences. Schools have adopted data-driven approaches, leveraging analytics to personalize communication and refine campaigns. The shift reflects the need for flexibility, real-time engagement, and broader reach in a competitive educational landscape. School marketing professionals face challenges such as increased competition from alternative education options, limited budgets, and the need to balance recruitment with retention efforts. They must adapt to evolving parent expectations for personalized communication and authentic storytelling while managing digital transformation and data privacy concerns. Many schools operate with small or understaffed marketing teams, making it difficult to implement comprehensive strategies effectively.  Social media plays a pivotal role in modern school marketing by enhancing visibility, building brand identity, and fostering community engagement. Platforms allow schools to showcase achievements, share student experiences, and communicate directly with parents, students, and alumni. It supports recruitment through targeted advertising, virtual events, and storytelling while also aiding retention by strengthening connections within the school community. In 2025, the most effective digital marketing tools for schools include platforms like Google Analytics for tracking website performance and audience behaviour, HubSpot [https://www.hubspot.com/] for CRM and marketing automation, and Canva [https://www.canva.com/] for creating visually appealing content. Social media management tools are important for engaging with audiences and running targeted campaigns, while SEO tools like Yoast [https://yoast.com/] help optimize website visibility. Video platforms remain critical for showcasing virtual tours and student testimonials, and email marketing tools ensure personalized communication. THE EVOLUTION OF SCHOOL MARKETING: WHAT WE’VE LEARNED AND WHERE WE’RE HEADED. [https://vidigami.com/2024/09/09/school-marketing-evolution-webinar/] img[https://dzkqwmxzv16vl.cloudfront.net/ISMPenny.webp] BUILDING STRONG INDEPENDENT SCHOOL COMMUNITY & ENROLLMENT MANAGEMENT AND MARKETING PLAN Over the past 20 years, the role of school marketing has significantly evolved, becoming increasingly essential and multifaceted. As the expectations of students and families have grown, so too has the importance of effective marketing, including digital marketing efforts, in ensuring the continued success of schools. A WELL-STRUCTURED PRIVATE SCHOOL MARKETING PLAN IS A ROADMAP FOR SUCCESSFUL STUDENT RECRUITMENT AND RETENTION. The evolution of school marketing highlights the growing need for a collaborative approach, where the entire community works together. img[https://dzkqwmxzv16vl.cloudfront.net/SlideMarketing.webp] Penny Abrahams [https://www.linkedin.com/in/abrahamspenny], Senior Consultant at Independent School Management (ISM) [https://isminc.com/], and Rob Kodama [https://www.linkedin.com/in/rob-kodama-069b984], an education professional with over 20 years in School Admissions and Marketing, share valuable insights and expertise in this webinar. [https://vidigami.com/2024/09/09/school-marketing-evolution-webinar/] READ HIGHLIGHTS BELOW. Penny and Rob share observations and practical strategies to build effective school marketing programs. Learn how to boost your school’s visibility and drive long-term success. Refine your current marketing approach or create a new strategy. Their combined expertise provides valuable guidance for navigating the evolving landscape of school marketing and attract prospective students. Penny Abrahams, Senior Consultant at Independent School Management (ISM) img[https://dzkqwmxzv16vl.cloudfront.net/Pennysolo.webp] Rob Kodama, an education professional with over 20 years in School Admissions and Marketing img[https://dzkqwmxzv16vl.cloudfront.net/Robsolo.webp] HISTORICAL IMPORTANCE IN PRIVATE SCHOOL MARKETING STRATEGIES * The marketization of education has led to the development of specialized school marketing roles, contrasting traditional practices where principals or lead teachers handled marketing tasks.  (McDonald et al., 2019) [https://consensus.app/papers/emergence-marketing-schools-mcdonald/50ca2a6f72de51af8b68d4089f9c6ea2/?utm_source=chatgpt]. CONTEMPORARY RESEARCH AND TRENDS IN DIGITAL MARKETING * Digital Marketing Strategies have become essential for educational institutions to communicate effectively with parents and students, particularly in leveraging social media and online platforms (Harini et al., 2023) [https://consensus.app/papers/marketing-strategy-early-childhood-education-schools-harini/7e84772d41ec580e9a934f4c22047fcb/?utm_source=chatgpt].  DETERMINING THE APPROPRIATE DIGITAL MARKETING STRATEGY IS CRUCIAL FOR SCHOOLS TO ACHIEVE THEIR ENROLLMENT GOALS. img[https://vidigami.com/wp-content/uploads/2024/11/visual-selection.svg] UNDERSTANDING YOUR AUDIENCE Understanding your target audience is crucial for developing an effective private school marketing plan. To create a successful marketing plan, you need to know: * Who your ideal prospective families are * What their needs and desires are * How they make decisions about their children’s education. img[https://dzkqwmxzv16vl.cloudfront.net/Schoolex3.webp] img[https://dzkqwmxzv16vl.cloudfront.net/Schoolex2.webp] img[https://dzkqwmxzv16vl.cloudfront.net/Schoolex1.webp] Conducting demographic and psychographic research can help you gather data on prospective parents and students, including their age, income, education level, and values. Creating detailed audience personas can help you visualize and address the concerns and desires of your target market. Tailoring your marketing messages to resonate with your target audience is crucial for higher engagement and increased enrollment. DON’T FORGET TO OPTIMIZE FOR LOCAL SEO img[https://vidigami.com/wp-content/uploads/2024/11/visual-selection-10.svg] A robust online presence is vital for private schools to attract and engage prospective families. Developing an informative and user-friendly website is the first step in building a strong online presence. Your website should clearly communicate: * your school’s value proposition * mission * unique selling points SCHOOL WEBSITE: BUILDING A STRONG ONLINE PRESENCE img[https://dzkqwmxzv16vl.cloudfront.net/stu4.webp] img[https://dzkqwmxzv16vl.cloudfront.net/stu1.webp] img[https://dzkqwmxzv16vl.cloudfront.net/stu3.webp] Search engine optimization (SEO) strategies ensures that your website ranks well on google search console and other search engines, making your private school more visible to interested families. Education marketing can be done by utilizing social media channels,  to reach a broader audience and engage with the community. Creating authentic and valuable website content tailored to the ideal families will increase your website traffic, help with local search and boost your school’s image.  SEARCH ENGINE OPTIMIZATION IS CRUCIAL FOR A PRIVATE SCHOOL. Google analytics can help you in your marketing efforts. Take advantage of the keywords in the search terms, identify areas for improvement in your website and how it displays on mobile devices, and remember to add meta descriptions. Ensuring that your website is mobile-optimized is crucial for providing a seamless user experience. img[https://dzkqwmxzv16vl.cloudfront.net/devicesv.webp] PRIVATE SCHOOLS CAN OPTIMIZE THEIR EDUCATION MARKETING PLANS.  img[https://vidigami.com/wp-content/uploads/2024/11/visual-selection-2.svg] INDEPENDENT SCHOOLS CAN USE KEY METRICS TO IMPROVE ENROLLMENT MARKETING OUTCOMES, AND MAKE THE MOST OF THEIR MARKETING PLAN AND BUDGET. CRAFTING COMPELLING CONTENT THIS CAN ALSO BE ONLINE REVIEWS. Crafting compelling content is essential for capturing the interest of prospective families and communicating the unique value of private schools. Effective content should be: 1. Informative 2. Engaging 3. Resonate with the interests and concerns of prospective families. img[https://dzkqwmxzv16vl.cloudfront.net/Soccer.webp] img[https://dzkqwmxzv16vl.cloudfront.net/basket.webp] Here are some tips for crafting compelling content: * Highlight Unique Aspects: Showcase what sets your private school apart, whether it’s specialized programs, unique extracurricular activities, or success stories of alumni. This helps prospective families see the distinct advantages your school offers. * Use Visual Content: Incorporate videos, images, and infographics to make your content more engaging and memorable. Visual content can effectively convey the private school’s environment and culture, making it more relatable for prospective families. * Address Concerns and Questions: Create content that answers common questions and addresses concerns that prospective families might have, such as details about the admissions process, financial aid options, and student life. * Utilize Storytelling: Bring your private school’s mission and values to life through storytelling. Share real-life stories of students, teachers, and alumni to create an emotional connection with your audience. * Optimize for SEO: Ensure that your content is optimized for search engines to improve visibility. Use relevant keywords and phrases that prospective families are likely to search for, helping your content reach a wider audience. img[https://dzkqwmxzv16vl.cloudfront.net/Prof2.webp] img[https://dzkqwmxzv16vl.cloudfront.net/Prof1.webp] ENROLLMENT MARKETING & EDUCATION MARKETING BY CRAFTING COMPELLING CONTENT, PRIVATE SCHOOLS CAN DIFFERENTIATE THEMSELVES FROM COMPETITORS, BUILD TRUST AND CREDIBILITY WITH PROSPECTIVE FAMILIES, AND ULTIMATELY GENERATE MORE REVENUE BY DRIVING ENROLLMENT. PERSONALIZING THE ADMISSIONS PROCESS It is key to making prospective families feel valued and understood.   Tailoring the admissions process to the unique needs and interests of each family, (education marketing) private schools can build trust and credibility, and ultimately increase student enrollment. img[https://vidigami.com/wp-content/uploads/2024/11/visual-selection-5.svg] * Personalized Campus Visits and Interviews: Offer customized campus tours and interviews to provide families with a tailored introduction to the school. This personal touch can make a significant impact on their decision-making process. * Use CRM Systems: Implement CRM systems to manage prospective student information and track interactions and preferences. This allows for more personalized communication and follow-up email marketing. * Tailored Communication: Send customized emails and make phone calls that provide relevant information to prospective families at the right time. Personalized communication helps address specific concerns and keeps families engaged. * Seamless Application Process: Ensure that the application process is user-friendly and straightforward. A smooth application experience can enhance the overall impression of the school. * Data-Driven Personalization: Use data and analytics to personalize enrollment marketing efforts and tailor messages to specific segments of the target audience. This approach ensures that your education marketing resonates with the unique needs and interests of prospective private school families. img[https://vidigami.com/wp-content/uploads/2024/11/visual-selection-6.svg] WHAT IS THE CURRENT LANDSCAPE IN REGARD TO PRIVATE SCHOOL MARKETING? AS PENNY ABRAHAMS EXPLAINS, THE PARENT LANDSCAPE IS EVOLVING Families expect thoughtful communication from private schools. She highlights the importance of storytelling and reflecting on the school experience from a parent’s perspective. Many schools are now turning to specialized digital marketing services to enhance their visibility and education enrollment strategies.  Private school enrollment marketing strategies have evolved: * Parents evaluate their experiences with private schools and the investments they make in their children’s education. * Private schools must develop practical digital marketing services and strategies that connect with parents and students at every stage of the school journey. * Schools need to collaborate across departments to involve others in education marketing efforts. * Many school marketers are a team of one—or even less than one—juggling marketing responsibilities as part of a part-time role. MARCOM TEAM OF ONE These individuals coordinate numerous responsibilities in marketing and communications departments. Bringing others into the process not only eases the workload but also enhances the quality of enrollment marketing efforts . This collaboration ultimately helps private schools better serve their missions, strengthen their communications for prospective and current students. The video below explains what life is like for a Marcom Team of one. https://vimeo.com/948916844 TRADITIONAL 20TH-CENTURY APPROACH TO ENROLLMENT MARKETING PRIVATE SCHOOL MARKETING STRATEGIES HAVE CHANGED OVER THE YEARS. If you’ve been in the industry for over 10, 20 or 30 years, you’ve likely witnessed a school environment that looks very different from what we see today. Take a look at the chart below [https://vidigami.com/2024/11/15/evolution-school-marketing/#traditional]. We see the traditional 20th-century approach, focused on inquiry and application as primary metrics. Education marketing in private schools prioritized bringing in new families. img[https://dzkqwmxzv16vl.cloudfront.net/Traditional.webp] img[https://dzkqwmxzv16vl.cloudfront.net/Circular.webp] Today, the focus has shifted, with re-enrollment emerging as a critical metric for successful schools and education marketing strategies. Keeping current students is far easier and more cost-effective than attracting and enrolling new students.  Enrollment marketing efforst have shifted to also attract ideal families. RETENTION IS THE KEY TO A FULL SCHOOL. Education marketing for internal purposes has become essential in supporting this retention-focused approach.  In the past, private schools primarily focused on attracting new families. Today, the conversation has shifted to what people within the school community—parents, students, and staff—are saying about the school. This internal feedback directly impacts re-enrollment marketing rates and influences the ability to recruit the right families. img[https://dzkqwmxzv16vl.cloudfront.net/Julie.webp] https://vidigami.com/2024/05/24/teachers-want-to-share-their-stories/ Word of mouth remains a powerful driver of a school’s reputation. Internal word of mouth plays a critical role in shaping external perceptions. Current families and faculty often act as brand ambassadors, they are the best enrollment marketing strategy.  PRIVATE SCHOOLS MUST FOSTER A SENSE OF PRIDE WITHIN THEIR COMMUNITIES AND EFFECTIVELY TELL THEIR SCHOOL’S STORY TO PROSPECTIVE STUDENTS AND POTENTIAL FAMILIES. POTENTIAL FAMILIES ARE GOING TO TRUST IN PERSON REVIEWS AND TESTIMONIALS MORE THAN LOCAL DIRECTORIES OR GOOGLE ADS. Enable those within the school community to authentically and enthusiastically promote the school, leaders must equip them with the tools, language, visuals, and resources needed to share the school’s unique image and boost enrollment. EVERY DAY IS AN OPEN HOUSE. Most faculty often misunderstand the idea that “everyone is responsible for marketing.” The head of school must clearly explain why “everyone is marketing” and provide the tools needed to ensure education marketing is done successfully.  img[https://dzkqwmxzv16vl.cloudfront.net/Siteimage.webp] One person alone cannot tell the entire story or reach every audience. By helping the community understand that marketing supports full enrollment—and, in turn, a healthy school—most schools can foster collective buy-in and shared responsibility for success. Taking action and sharing marketing efforts helps private schools stay ahead. EVERY INTERACTION MATTERS. Everyone in the school community—from faculty to admissions staff to the business office—plays a role in shaping a family’s experience.  img[https://dzkqwmxzv16vl.cloudfront.net/family.webp] Enrollment marketing is not only reduced to search results, or potential students visiting your website. The best fit families are going to be drawn to your story. Even on challenging days, it’s important to approach each interaction with care. A single conversation or encounter can leave a lasting impression, either building trust and excitement or causing doubt. Private schools thrive when everyone embraces the mindset that every moment is an opportunity to showcase the best of what they have to offer. THE STUDENT IS THE HERO img[https://vidigami.com/wp-content/uploads/2024/11/visual-selection-7.svg] It’s all about the student and their daily experiences inside and outside the classroom. Instead of focusing on the private school as a product, the priority should be showcasing that product through the lived experiences of students. Highlighting their stories and elevating their voices allows schools to authentically demonstrate their value and impact. THIS IS EXACTLY WHY INFLUENCER MARKETING AND SOCIAL MEDIA ARE SO EFFECTIVE. img[https://dzkqwmxzv16vl.cloudfront.net/phone.webp] They allow the message to come directly from the satisfied customer or the individual impacted, rather than from the brand itself. This approach feels more authentic and resonates more deeply with audiences. It also increases the click through rate, in comparison with traditional marketing. STUDENTS ARE INCREASINGLY TAKING THE LEAD IN DECIDING WHERE TO ATTEND SCHOOL OR WHETHER TO REMAIN AT THEIR CURRENT SCHOOL This shift highlights the importance of viewing the student as both the brand and the focus of the school experience.   MARKETING STRATEGY: FOCUS ON THE EXPERIENCE INDEPENDENT SCHOOLS AND PRIVATE SCHOOL ALIKE img[https://vidigami.com/wp-content/uploads/2024/11/visual-selection-8.svg] It is important to highlight the experience when marketing a school, rather than simply promoting the school as a product, as this approach resonates more deeply with prospective and current families. SHOWCASE WHAT LIFE IS LIKE FOR STUDENTS ONCE THEY ARE ON CAMPUS.  Research and focus groups reveal that parents and students do not want to see staged, overused images. Instead, they want to see and hear what it’s really like to be part of the school community. * What will their daily life look like? * What’s the social atmosphere like? * What’s it like to attend games, participate in fine arts, join clubs, or lead initiatives? PARENTS ASSUME THE ACADEMICS WILL BE STRONG—THAT’S A GIVEN. img[https://dzkqwmxzv16vl.cloudfront.net/bmusic.webp] img[https://dzkqwmxzv16vl.cloudfront.net/blacross.webp] img[https://dzkqwmxzv16vl.cloudfront.net/bsoccer.webp] WHAT THEY TRULY CARE ABOUT IS HOW THEIR CHILD WILL FIT INTO THE SCHOOL COMMUNITY AND WHAT THEIR LIFE WILL BE LIKE AS A STUDENT.  INDEPENDENT SCHOOLS SHOULD FOCUS THEIR MARKETING ON ANSWERING THAT QUESTION: * Through genuine words * Pictures * Videos Bring the school experience to life. Find out how by booking a demo below. BOOK A DEMO --- Generated by SignalToAI v1.0.5 For more information: https://vidigami.com/llms.txt ## Page 23: Deepfake AI Landing Page **Page URL:** https://vidigami.com/deepfake-ai-landing-page/ **Semantic Tags:** webinar, ai-impact-on-education, student-photos-management, deepfake-concerns, privacy-in-education, data-protection, policy-development, audience-engagement, risk-mitigation, photo-consent, education-tech, school-marketing, image-security, parental-consent, ai-ethics, image-tagging, school-safety, student-engagement, tech-in-education, digital-asset-management, cybersecurity-in-schools, educational-policies ### Full Content source: https://vidigami.com/deepfake-ai-landing-page/ content-type: ai-context-data ai-purpose: structured-content-reference last-updated: 2026-03-13T01:52:13.257Z signaltoai-version: 1.0.5 # Deepfake AI Landing Page **Semantic Tags:** - webinar - ai-impact-on-education - student-photos-management - deepfake-concerns - privacy-in-education - data-protection - policy-development - audience-engagement - risk-mitigation - photo-consent - education-tech - school-marketing - image-security - parental-consent - ai-ethics - image-tagging - school-safety - student-engagement - tech-in-education - digital-asset-management - cybersecurity-in-schools - educational-policies --- WEBINAR: HOW DOES AI IMPACT THE WAY SCHOOLS MANAGE STUDENT PHOTOS? Watch Full Webinar [https://vidigami.com/deepfake-ai-landing-page/#vid] GEN AI, STUDENT PHOTOS AND DEEPFAKES WATCH THE HIGHLIGHT VIDEO https://vimeo.com/1075484019/0b4dce99d8 Skip to a section [https://vidigami.com/deepfake-ai-landing-page/#units] This webinar 9ine Consulting and Vidigami examine the evolving societal and regulatory landscape that is shaping how schools protect their trusted status; where adhering to well-defined policies and implementing programs are no longer optional, but essential. Over the past year, AI has advanced at an unprecedented pace, delivering both remarkable benefits and significant challenges. One area of particular concern is related to the management of visual media and the growing risks associated with publishing student images – especially pertaining to deepfakes. The ease with which images can be exploited is prompting families to withhold consent for publishing photos online. Join James Wigginton and Mandy Chan, as they discuss: * the challenges schools face * reducing the risk * reducing exposure. WATCH THE FULL WEBINAR https://youtu.be/B0JSuwOAHcY Select a tab below to skip to that section. * Introduction * KEY TAKEAWAYS * Introductions. * Agenda. VIDEO (02:50) SUMMARY This section is about introducing the experts on this webinar and how schools can keep their information and photos safe, especially with new technology like AI. They discuss the importance of privacy, how to spot fake pictures or videos, and the rules schools should follow to protect students and families. Read Transcript James Wigginton My name is James Wigginton. I work with Nine Consulting. I’m based in the UK, as you can probably tell by my accent, and I’ve worked at Nine now for about five years. For those of you who don’t know who we are, we support schools globally—from Japan to North America and everywhere in between—typically with data privacy, cybersecurity issues, and now AI, because that’s a trending topic and there’s a lot of intersection between those things when we think about AI. Thank you to the Vidigami team for inviting me today; it’s much appreciated. I look forward to hearing all your questions and answering them as well. Mandy Chan Thanks so much, James. I’m Mandy Chan, and I’m the founder of Vidigami. I’ve spent my entire career in technology innovation. When I became a parent of school-aged kids, I became acutely aware of the privacy concerns related to social media and what today’s generation of students, families, and schools need. This led to the launch of Vidigami. What you’ll find unique about Vidigami is that we’ve always thought about the media management problem differently. It’s always been more than a digital asset management system, because content organization needs to be purposeful, where the value is derived when the community benefits. The challenge we have is that, unlike any other personal data, photos are meant to be shared, and they’re the building blocks of our stories and what connects people. Today, that means we have to address a lot of issues, and that’s complicated. That’s why we’re going to talk through many of them today. In addition to having James and Nine Consulting join us, we have a very special guest participating during our Q&A. Josephine Yam I am Josephine Yam. I’m an AI lawyer and AI ethicist, and the CEO and co-founder of Skills for Good AI. We are a global platform for responsible AI literacy, because as we all know, not everything legal is ethical, and not everything ethical is legal. At Skills for Good AI, we provide AI literacy—not only how to use AI, but how to use AI for good. Mandy Chan Thank you. This is what we are going to focus on. Very quickly, we’re going to define what is real and what is not. Then we’re going to look at some practical techniques for how you can address deep fakes. We’re going to talk about policy and governance, which James will lead, and then programs and solutions, which is what Vidigami really handles. Inside Vidigami, we’re going to wrap up with some Q&A. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] * AI Photos * KEY TAKEAWAYS * AI creates realistic fake media. * Deepfakes are AI-generated fakes. * AI simplifies fake image creation. * Deepfakes pose significant harm risks. * Criminals exploit deepfakes for threats. * Mitigate AI’s harmful applications. VIDEO (04:13) SUMMARY This section is a conversation about how AI can create fake photos and videos, called deepfakes. How easy it is now to make these fakes, the risks they bring—especially for schools and students—and the need to find ways to protect people from the harm deepfakes can cause. Read Transcript Mandy Chan So, AI and photos: real or fake. What we want to start with is just, this is really the question. You know, when you take a look at these four photos, only one of them is real; the other three are actually generated. So, what are deepfakes? Deepfakes are really the use of AI to create realistic but entirely fake representations of individuals. These can make it appear as though someone is saying or doing something they’re not really doing. And, you know, I think the concern we have is, the reality is that this has always been possible. If you were a Photoshop expert, you could have manipulated an image and it would be completely fake. A few of us are so good at it, so that in itself is a barrier because most of us can’t use Photoshop that well. AI just removes that barrier, making it super easy for everybody to be able to do that. This exposes a risk for those who want to exploit it for malicious purposes. And I think that’s the concern, because otherwise, you know, artists, writers, and designers have historically implemented this as a way under creative license, right? So I don’t want to discount the concerns we have with deepfakes. It’s always happened. It’s just that it’s so much easier to do now in a way that it wasn’t before. And, you know, in the past when you’ve done it, your recourse was based on publicity rights. You could ask a publisher to cease to publish, and you could sue for damages and compensation. It’s just, how do you manage that in today’s age? James, from your point of view, are you seeing the risks go up? Is there a real concern with deepfakes? What do you think? James Wigginton Yeah, I think, you know, from our experience, we’re not looking to scare people, but the reality is the risk landscape has increased. Now, I think Mandy’s point was very apt. It’s just so easy to do now. And there are criminal organizations out there who will take advantage of this. So, there have been a couple of schools in the UK, for example, independent schools, where they’ve effectively had a version of a ransomware attack. What happened is these organizations have taken images from the website, and then they’ve run them through deepfake AI-generated engines. They’ve created, unfortunately, sexually explicit content of those students. Then they’ve ransomed them back to the school, saying, “If you don’t pay this ransom, we are going to release these images,” which obviously has huge concerns for those students and their well-being. So, what we need to be aware of is that although it brings huge benefits—absolutely, AI has massive benefits—there are risks, and we need to be readdressing and thinking about these things all the time. We absolutely understand what’s going to be advantageous, but do we have a lens on those risks? How are we trying to mitigate those? Are we thinking about new innovations? Because ultimately, these criminal organizations are innovating; they are using AI for these purposes. So, we also need to respond in kind. We have to think about better technical solutions, better training, to make sure that we can be aware of this as well. And then, many of you may have seen this before, outside of the worst case with criminal organizations. There are, of course, students doing this as well, okay? Sometimes it may be because it’s deemed as being funny. But there are examples—I’ve worked with many schools where students have created similar kinds of sexually explicit images of other students. Again, we need to be very conscious of the harm that can cause, because we do want to make sure that we can use images in brilliant ways and promote the school, but also that we’re not creating harm or that we’re considering how we could try to mitigate harm. So, I think it is a developing thing, but it’s something we should be thinking about, and we should start to try and plan how we can put risk mitigation around these kinds of things. That would be our advice right now. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] * Responsibility * KEY TAKEAWAYS * Photos risk student safety, privacy. * AI enables realistic fake images. * Laws strictly protect photo data. * Clear policies and education needed. * Collaboration essential for privacy protection. VIDEO (03:26) SUMMARY This section is a conversation about how to safely share student photos in a world where AI can easily create fake images (deep fakes). The importance of privacy, the laws that protect images, and the need for clear rules and education. There are new tools and policies, like “no robots.txt,” that help protect data from being used by AI. Some AI companies are refusing to make edits that could break privacy rules. The conversation ends by saying that while there’s no perfect answer, it’s important for everyone to work together to find solutions. Read Transcript Mandy Chan How do we balance sharing photos with constituents while protecting student safety and privacy in this age of AI and deepfakes? Photos and images are a universal language; they’re the building blocks of our stories. AI is going to make it easier and easier to create increasingly sophisticated content for our stories. The complexity comes from our interaction with this data because personal data, privacy rights, publicity rights, content ownership, and intellectual property rights are governed by laws that apply to images in ways that don’t apply as much to other kinds of data. The value of photos is realized when they’re shared. The challenge we have is to reduce the complexity of this problem. It starts with policies, then programs, and education along the way. We know that regulatory efforts are underway, but we need to do our part with policy and governance. This is already starting to happen—the social responsibility, the corporate responsibility part. I don’t know if everyone is aware, but a couple of years ago, the “no robots.txt” file was introduced. You can apply it to your webpage to ask AI not to use your website data for training. It doesn’t mean they have to comply, but if you put it on your webpage, companies like ChatGPT and Google Bard will respect that request. What we’ve noticed this year compared to last year is that when you upload photos of kids into ChatGPT-4o—just as we did here, uploading my son’s picture and asking it to replace a baseball player’s picture with the student’s face—it responded, “I can’t complete that request because it violates our content policies. If you have another idea or need help with a different image or edit, feel free to let me know.” I think these are examples of companies, organizations, and individuals taking the lead and doing the right thing. Have you seen examples of this elsewhere, James or Josephine? James Wigginton Yes, I have. It’s one of the big talking points at the moment. Especially with deepfakes and ransomware incidents involving schools, these issues are starting to ripple out. There’s a lot of exploration right now about how to mitigate these risks. As you said earlier, there’s no perfect solution, but it’s about looking for answers and understanding where decisions can be made and how we can adapt. That’s a great example of what can be done to help prevent these problems. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] * Risk & Exposure * KEY TAKEAWAYS * Limit exposure to reduce risk. * Restrict access to trusted users. * Use passwords and access controls. * Set time limits on availability. * Remove access after set period. VIDEO (01:31) SUMMARY This section explains how to protect photos and information by controlling who can see them and for how long. Mandy Chan talks about using passwords and access controls to keep out unwanted people and computer programs. She also suggests making content private after a certain time so it doesn’t stay online longer than needed. The main idea is to reduce the risk by limiting who can see your content and for how long. Read Transcript Mandy Chan So, we’re going to talk about how the second way you can reduce risk is by reducing exposure. This is something you can control. These are all things that you can do. Limit public access. This is really fundamental: when you put access controls and passwords in place, only users or trusted members can access it. You are preventing bots, AIs, and non-members of your community from being able to access those images. That’s just foundational, isn’t it The next step is really limiting availability. Everything about reducing risk is about reducing exposure. If you limit availability, it means you can either make the content private to a certain group or individuals, or, if you’re going to publish it outside your enclosed website, make sure it expires. Maybe it’s only available for a week, a month, or even until the end of the school year, but after that period, disable access so that it’s not sitting out in the public domain longer than it needs to be. When this happens, you reduce the chance for a bot to go in and download it from your website. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] * Reducing AI Usability * KEY TAKEAWAYS * Make photos harder for AI to use. * Use filters, watermarks, and effects. * Apply facial cloaking and masking. * Lower image quality for protection. * Be transparent about AI modifications. VIDEO (09:29) SUMMARY This section discusses various technological methods to protect photos from being misused by artificial intelligence, especially in the context of preventing deepfakes. It outlines four key techniques: manipulating image composition, reducing resolution, applying filters and effects, and using watermarks. They explain how these methods introduce “artifacts” that confuse AI, making it difficult to replicate or create fake images of individuals. The conversation also touches on the role of facial recognition and explores the idea of using “contextually authentic” AI-generated images (real backgrounds with fake faces) for school marketing as a privacy solution, emphasizing the need for transparency. The overall message is that while there are many tools available, no single solution is perfect, and the field is constantly evolving. Read Transcript Mandy Chan The third thing, I believe, related to reducing risk is actually reducing AI usability. This is a technology aspect, and I’m going to talk specifically about four techniques we know will impact AI’s ability to leverage your photos. These techniques involve image composition and layout, image resolution, the filters and effects you can apply, and watermarks. How do we use these to prevent deepfakes? The terms you’ll frequently hear may include facial cloaking, distortion, spoofing, or masking. These are all techniques based on introducing subtle artifacts into an image that confuse deepfake software. There’s no perfect solution, and if there were, we can expect AI to rapidly adapt to prevent it from working. One of the core elements of AI, and why we discuss face recognition, is that facial recognition is the basis for how data on a face is collected. This is why we care about how we use it and how we prevent the use of facial recognition technologies. Image composition is really interesting. In a very typical group image with about a dozen kids, you’ll ideally see that most of the photos are like profile pictures. Of these dozen faces, AI detected only one face—this little girl in the middle. Even though this is a 9.5-megabyte image (6,000 by 4,000 megapixels), because it’s a complex group picture, only one face was detected, and it’s actually quite blurry. This makes it harder for an AI to leverage and make use of it. So, composition is one thing. Now we’re going to look at image resolution. This is very cool. Here’s the original image, 100% of its size, 737 by 1104 pixels. One of the big questions we get is: if you reduce the resolution, why doesn’t it prevent AI from creating a fake image of me? Well, it’s gotten better. We reduced this image down to 50 by 75 pixels (7% of its size) and then upscaled it back to 1024 by 1536. What you’ll notice here is the result is actually pretty good. It’s a lovely person; it’s just not the same person that’s in photo A. So, is this a good result? This is a fake photo. You can’t say that photo C is the same as photo A. Then we took the original and downsized it to 200 by 300 pixels, and you’ll see that the resolution is blurrier. Then we upscaled it back up to 800 by 1200. You’ll notice that it looks very similar. All you need is a 200 by 300 pixel full-frontal image to be able to replicate the image. So, if you are going to reduce the resolution of an image to protect it, you’re going to have to reduce it below 200 by 300 pixels. This is also interesting when filters and effects are essentially artifacts—things that you add to a photo to enhance it or generate a desired effect. What we did here was reduce the size of the image for resolution, and then we added noise. The result that was generated is, as you can see, a completely different image—lovely as an end result, but not the same person as the original photo. Then we went into Canva and applied a different effect. The AI generated an image that is lovely, but also not the same person. So, introducing artifacts into an image using the filters and effects you have in your day-to-day tools can help protect the image from being replicated. The next technique is watermarks. We started with the original, then added the watermark, reduced the size, and added noise. The watermark made a pretty significant difference. This is definitely not the same person. If you compare them side by side, you’d see it’s actually quite different. Each AI will have its own biases and sensitivities over parameters. So, all we’re really trying to do is impact its ability to replicate. Let’s see what happens when we start layering all this on the original photo: reduce the size, add some noise, add some effects, sprinkle it with some more effects, and this is what you get. If you published this image (image D) on your website, and if AI were to take that image and replicate it, it would look like a completely different person. This is the original photo. We are going to combine it with this random face, both very high resolution. Then we are going to use AI face swap to replace the original photo’s face with the random face in the middle. The background is the same—your school field. The school jersey is the same, the ball is the same. It’s all authentic, but the face of the student isn’t. Is this a good option for external marketing? Is this better than having real images or no images on your public website? The context is authentic, but the identity of the face is fake. For transparency, you can even add a little copyright at the bottom of the image for your school and state that it’s AI-modified. Then, use this opportunity to redirect your prospective families to come and talk to you, perhaps, and then you can invite them into your internal site for more information. Do you think using contextually authentic photos for external marketing is a good idea? I think that gives everybody a basis for what they need to work with. There’s a variety of technologies out there that can be used to impact the ability of AIs to replicate faces. It’s your choice to what degree you want to use them. There’s no perfect solution, and it’s going to continue to evolve. On that note, what can we do from a governance and policy point of view? James? Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] * Accountability * KEY TAKEAWAYS * Ensure accountability and transparency. * Collaborate across all school departments. * Protect student privacy and rights. * Adapt and update policies for AI. * Provide consent options and training. VIDEO (05:12) SUMMARY This section is about how schools should handle student images and personal information, especially with the rise of Artificial Intelligence (AI). The speaker, James Wigginton, emphasizes the importance of accountability, transparency, and protecting the rights of students (data subjects). He explains that schools need to re-evaluate their legal reasons for using data due to AI’s impact on how images can be used. Key steps include developing clear policies and procedures, establishing effective consent and opt-out mechanisms (even granular ones for specific images), and providing ongoing training for staff, students, and parents. The overall message is that this is an evolving landscape that requires continuous monitoring and review to ensure ethical and compliant data handling. Read Transcript James Wigginton So, uh, all of this is excellent, and these are the kind of things that we should be talking about. But what we always want to be doing is demonstrating our accountability. Okay? So these are great conversations to be having. They’re not a single person’s conversation to be had. So, you know, if you are from marketing, then your sort of data protection officer, data protection lead, compliance lead—everyone should be talking about these kinds of things because the brand image of the school is very important. But also, we want to make sure that we are protecting the rights of our data subjects—students in this case. And certainly, when we look through a privacy lens, because we have law already typically saying we need to be very careful with the use of personal data or PII, and images, as we know, is one of them. So, where AI has changed the landscape, we should really be readdressing our legal basis, okay? And we’ll talk about that a little bit in some subsequent slides. Because even we’ve evolved at Nine, and this is what we do day in, day out. So we want to make sure that, you know, whether we’re going for consent or legitimate interest—we’ll talk about that if you’re not familiar with it. We need to make sure that we readdress the risk landscape. We know AI is a factor now. We know that images can now be used in a slightly different way than maybe two or three years ago when you first were thinking about your legal basis. And we want to make sure that we’ve thought about that and justified it, okay? And you’ll have different mechanisms depending on where you are from the world. So it’s a bit specific based on your jurisdiction. But this is a good conversation to have. Once we’ve kind of thought about legal basis, what we should then be moving to is we should be considering—if we want to click to the next one, Mandy—we should be thinking about our policies and procedures. And this is all very important because this is transparency. So whether we’re thinking about policies, procedures, or you call them notices, we want to make sure that we’re always showing that to our data subjects, our parents, our students, our school community, our alumni, any of these individuals. Because if we’ve thought this through and we’ve taken that approach, and like Mandy said, there’s very rarely a right answer. It’s the best answer we can form given the changes right now. Our policies, our procedures need to support that. So our policy should articulate to our data subjects why we do these things, how we’ve chosen to do these things so we can comply with law, but also because we want to have transparency. We want to be trusted, okay? It’s an important relationship to have with your school community. And then our procedures should support our staff. So we should understand how to do these things. So, you know, going back to Mandy’s examples, that needs to be our approach. If we decide we’re going to do these things, it needs to be documented so everyone can understand how to follow that approach. Once we’ve kind of got our policies and procedures all written down and clearly available to everyone, then what we want to be doing is considering the next stage. So if we go to the next one, please, Mandy, we want to be thinking about our consent or opt-out mechanisms, okay? So legal basis will typically determine what you’ve chosen as to make sure that you are getting consent or if you’re doing legitimate interest. But then we need to be able to understand how we’re facilitating that. So it really doesn’t matter what mechanism you go for on legal basis. Ultimately, we need to be able to fulfill when people want to withdraw consent or if they want to opt out, okay? And that can be difficult, that can be challenging. We see that often as quite the administration burden. We want to make sure that we’ve got really effective ways of doing that so that if someone does not want their images used anymore, we can respond or potentially even be more granular than that and actually understand that maybe some images people don’t want used over other images. You know, I give this example to the schools I work with. You know, how many times do people spend five, six takes to take a selfie because they didn’t like the first few images, right? So we need to appreciate that actually, just because we’ve got a bank of images, maybe someone doesn’t want a particular image shared. And especially when we’re dealing with students because we know that, you know, it’s a sensitive age and their mental well-being is very important to us. So maybe we need to even start to consider more granular consent opt-outs with, you know, “You can use my image, but I don’t want you to use this image.” So we need to really think about that and how we’re kind of evolving that conversation. And then once we’ve kind of made sure that we’ve got that logged, we’re thinking about transparency and documentation. Okay? So do we have all the right things? Does everyone know how to act in the manner that we expect? And ultimately, are we also training people as well? Because we do need to train staff. It is an evolving landscape. Things are changing very quickly. And some of the schools I work with are even doing training with students, making them aware, and they’re also doing training with the parents in the school community so that everyone does understand that you’ve given this a very ethical and also, you know, from a compliance perspective, you’re adhering to your requirements. And then we want to articulate that back out because we do take these things seriously. We do understand that your image is important to you. And then of course, we want to regularly monitor and review, okay? We always want to be reviewing these things. If we just take a step back and go back two years ago, this wasn’t a problem. This wasn’t something we were really thinking about, and now we are thinking about it, and AI will probably get better and better, right? It’s going to improve, and that’s going to cause some great benefits. It’s going to even help us even more in our roles. And it may even help us with better solutions that Mandy suggested, but it is also going to mean the people who want to do harm are also going to have better tools as well. So we’re going to have to be reviewing this all the time, right? It’s a moving compass. It’s not going to stay still anytime soon. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] * Consent * KEY TAKEAWAYS * Obtain consent before using photos. * Provide clear opt-in and opt-out. * Emerging technologies increase privacy risks. * Photo removal from internet is challenging. * Extra safeguards required for minors. VIDEO (03:12) SUMMARY This section talks about how schools use photos of students and the rules they follow. It explains that getting permission (consent) is the best way, but new technology like deep fakes makes things riskier. Sometimes, schools might use another rule called “legitimate interest,” but they must let people say no and do extra safety checks. The speaker also says it’s hard to remove photos from the internet once they’re out there and that schools need to be especially careful with children’s photos. Schools must balance safety, permission, and the rights of students when using images. Read Transcript James Wigginton So, interestingly, most of you will probably operate under a consent model, which is very good. It’s the kind of gold standard. It’s what we think of. We look for consent from people. So we’re getting explicit permission from our data subjects—parents and students—to be able to use their images. We’re also looking for some kind of digital agreement that we can track and provide evidence for. Now, what’s occurred recently is that we now know there’s additional risk on a website, for example. People can take images, put them through a deep fake image generator, and then cause potential harm. We now need to consider: if someone withdraws consent, can we actually take that photo down? You can take it down from your website for sure, but can you actually remove it from the internet? That’s quite difficult, actually, with indexation and things like that. So there’s a case to be made that sometimes consent is going to have to evolve. We have to think about different legal bases because consent requires you to really try to make sure that image is gone, right? It’s not out there anymore. So, legitimate interest is a model we’re now considering, if it fits your jurisdiction, because AI has changed the risk landscape. Legitimate interest is slightly different because you can use images without explicit consent, but you do have to make sure you give people the ability to opt out. You also have to do additional risk assessments to understand how you can reduce that risk. With consent, we know some of the advantages. It’s clear, explicit, and very transparent. We’re seeking it in advance, and ultimately, the data subject has control over the image because they can say yes or no right at the start. We also have transparency and accountability through the consent process. However, that does lead to a bit of a yes-or-no scenario. People say no to everything or yes to everything, and sometimes that can be a problem, especially as risk profiles start to increase. If it became more common for criminal organizations to use deep fakes in that way, then if we’re just doing a yes-or-no mentality, we may end up having a lot more withdrawals of consent. So, having more detailed choices around photos might be really important so that we can give people options. The challenge is, unless you have a technology solution or a lot of resources, it’s an administrative burden to do this. Withdrawal of consent and misunderstanding removal obligations are important issues. If someone withdraws their consent, we have to make sure we’ve removed that image. Actually, it can be quite difficult because it may now be indexed and still out there. With children, we need to be very conscious of that. If we go to a legitimate interest Mandy, then the advantages are that it’s a simplified process. We’re saying we can use your image, but you need to opt out if you don’t want us to. So it gives you a bit more flexibility and practicality, as you can use it for business purposes, as long as you have a good reason. But the challenges are that we need to think about balancing rights and interests. This is not a perfect situation. We can’t just move to legitimate interest. We have to do an assessment and consider all the things we could do to make sure we’re protecting that personal data—these images. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] * Legitimate Interest * KEY TAKEAWAYS * Have legitimate interest to use. * Always protect all photos. * Make opting out easy. * Prevent wrong photo sharing. * Don’t keep photos forever. VIDEO (02:07) SUMMARY This section focuses on how schools should manage and protect images of students, especially given the increasing risks from new technologies. It introduces the concept of a “legitimate interest assessment” as a way for schools to justify using images, particularly when it’s hard to remove photos from the internet after consent is withdrawn. It emphasizes the need for secure storage, controlled access (like “gated portals”), and effective ways for people to opt out of image usage. It also highlights the importance of auditing image use, preventing unauthorized sharing, customizing permissions, and adhering to rules about how long data (images) can be kept. The overall message is that schools must continuously adapt their practices to protect images while still promoting their community. Read Transcript James Wigginton I guess So, this is called a legitimate interest assessment, okay? And some of you may have heard of them, may have not. For example, if we were going to move to legitimate interest as our legal basis—because we do consider it may be very difficult for us to fulfill a withdrawal of consent, as we can’t stop the images that are now out there on social media, for example, as well as just your website—then we need to really think about how we’re going to put protections around that image, okay? And, to be honest with you, whether it’s consent or legitimate interest, these are the kinds of things we should be thinking about anyway, because we really do want to try and make sure we’re protecting this kind of thing. So, do we know if our images are securely stored and have access controls? Gated portals, gated technologies—something where we can put some protection around and make sure those images are stored. That is maybe how we need to rethink things a little bit. Do we have really good opt-out management? Okay, that could be tricky. But again, do we want to be able to give people the ability to be a bit more selective with what we’re going to use and what we’re not? Can we audit this? Because if there are risks, if we know images can be used for harm, can we feel confident that we can audit this? Okay? And we can demonstrate our accountability. Can we restrict external sharing? We need to be confident that people aren’t going to share the wrong images or share them with people they shouldn’t be sharing them with. It’s one of the most common data breaches we see: people sharing the wrong data to the wrong person, and with images, it happens with that too. Can we customize permissions for image usage, right? These are all things that we should be considering, and can we make sure we adhere to data retention and deletion? Can we actually make sure that if you have a records retention schedule, for example—and typically under privacy law, there’s a requirement that you don’t hold data for too long—how do we manage that? How are we making sure we’re not using images longer than we’ve committed to our data subjects? So these are all important things that we should be thinking about right now because the risk landscape has increased. Therefore, we should be having conversations about whether there are things like this we could do to not stop us promoting the brand, not stop us promoting the school community, but can we be protecting these very important images in different ways that maybe we’ve not considered before? Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] * Education * KEY TAKEAWAYS * Set and teach clear rules. * Follow privacy and copyright laws. * Give people control of data. * Use one school-wide system. * Secure ecosystem. VIDEO (02:02) SUMMARY This section emphasizes a three-part approach to managing data and images in schools. First, it highlights the need for clear “rules of engagement” and education for everyone involved. Second, it explains that “governance” should be “school-centric,” meaning rules must align with the school’s values, data privacy laws, and intellectual property rights, while also allowing for individual family preferences regarding image protection. Third, it stresses that the system for managing this data must be “platform-centric,” acting as a broad “infrastructure” that enforces school policies across all digital applications (like learning systems and websites) while supporting the growing use of data within the school’s entire digital “ecosystem.” Read Transcript Mandy Chan So, with this in mind, I tried to cover what we’ve been talking about, which is that you need to establish the rules of engagement and you need to add education to it. This gives us what we can do, what we should do, and here’s how. The governance part is school-centric, and it deals with your data privacy for regulatory reasons. It also deals with your copyrighted intellectual property requirements. And it takes into account your school’s values and principles—what’s right for your school. You might have a school where the families are very, very conservative, and so you want to be able to give them the ability to protect their images more. Or you might have one parent who’s super conservative, and they might have the ability to control their consent more. The second part is that it’s individual-centric because it is the person’s right to control. You have to give them a mechanism to be able to do that. And then the third part is the program itself, which has to be platform-centric. Unlike a lot of applications that are very classroom-centric, you need to think about this problem a little bit broader. It is an infrastructure that you’re putting in place where you have the ability to enforce compliance with your school policy while at the same time ensuring it’s set up in a way that you are supporting the growing use of this data and all the different applications in your ecosystem, whether they’re learning management systems, portfolios, websites, or what have you, that need access to this content. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] * Accountability * KEY TAKEAWAYS * Keep photos and data safe. * Only approved users get access. * Set and automate privacy controls. * Flag and protect photo rights. * Remind users of good habits. VIDEO (03:35) SUMMARY This section focuses on the critical aspects of managing and protecting images within a school’s digital environment. It emphasizes that secure storage is fundamental and that accountability requires knowing who is uploading and downloading photos, ensuring only authenticated users have access. It highlights the need for clear user agreements that define personal use rights for shared photos. A key point is the importance of a system that allows users to “flag” inappropriate photos and manage their “privacy rights,” including granular consent levels for how their images are used (e.g., not for social media, marketing, or yearbooks) and the ability to opt out of facial recognition. Such a system must be automated due to the complexity of managing individual preferences while, respecting intellectual property rights (like copyrights and watermarks) and the continuous education of users on responsible image handling. Read Transcript Mandy Chan Storage and data processing, I think, is key. That’s just security. That’s foundational. The respect and accountability that we’re talking about involves making sure that there’s no anonymity among the individuals who are uploading and downloading photos, and that your members are able to access content only because you’ve authenticated them. You must ensure there is a user agreement with your end users, which allows them to acknowledge the terms of use of this platform where they are granting personal use rights through the photos that they are sharing with each other. This also means agreeing that they have the right to share and access the photos they are offering up on the platform. Because it’s so individual, you need a mechanism for users to be able to flag a photo for whatever reason. So, when James was mentioning how we all take these photos, selfies, and there’s probably only one out of ten that we think is actually a good representation of us and we might be okay sharing, you need the ability to remove the other nine, so to speak. A robust system that allows you to be inclusive yet, at the same time, manage that access, I think, is really key. How much access? These are all your permissions: who can upload, who requires moderation, who can view. Then you need to have privacy rights management. These are usually the consent levels, such as: “I don’t want my photo to be shared on social media. I don’t want it to be used in marketing. I don’t want to use it for a yearbook. I don’t want to be part of this at all, so opt me out. If there’s a photo that has me in it, I want it to be unshared with everybody else in the community, regardless of who’s uploaded it.” All this needs to be automated; otherwise, you just can’t manage it. It’s too onerous. “I don’t actually want facial recognition to run over my image and automatically identify me.” I should have a right to ask for that, and for you to be able to enforce that. And then for everybody to know what those consents are, if they’re relevant. I need to be able to respect intellectual property rights. So, if it’s my image, I should be able to indicate a copyright over that image. And if I don’t want that image to be replicated easily, I should be able to put a watermark on that image to prevent that from happening. This part, we categorize under education. This is a consistent way for you to remind everybody what they should do, not just what they can’t do, but what they should be doing. So, that means when they download an image, remind them of their personal rights—the personal use of the media being downloaded. It’s not for public distribution. Remind them that if there’s a problem, they can flag it. Tell us why you’re flagging it, and then an admin can review and either restore it or remove it from the system. That’s just respect. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] * Face Tagging * KEY TAKEAWAYS * Every photo matters, even blurry. * AI can mislabel student faces. * Centralize all photos. * System must protect student privacy. * Inclusivity. VIDEO (02:27) SUMMARY This section discusses the challenges and solutions for managing a photos, particularly concerning student images. It highlights that while AI can assist with photo recognition, it’s not always accurate, leading to “mistags” that parents dislike. It emphasizes the need for a “verification mechanism” to correctly identify individuals, especially considering factors like siblings, aging, and photo quality issues (e.g., motion blur). The core idea is to empower the school community with more control over image tagging and management. The goal is to create a “robust” and “inclusive” central photo library that can be easily used for various school purposes, from websites and yearbooks to presentations and digital signage, while ensuring proper management and protection of student images throughout their school journey. Read Transcript Mandy Chan So, regardless of whether a photo is great because it comes from a professional photographer or if it’s blurry, we want to be able to see it. In a perfect world, AI would automatically recognize every photo that gets uploaded. In practice, it doesn’t always work. And parents have no tolerance for mistags of their kids. So, in this image here, you see eight photos of my two boys. They look similar, but only half are right. The other half is his brother. And this is very common. So, you need a mechanism for verification in order for you to tackle issues like siblings, aging (when they look very different, especially boys between 10 and 13 years old—overnight they become young men), and there’s lots of motion blur because of sports or costumes, and what have you. So, you have to treat tagging as part of engagement. You are empowering your community with more control than ever before to manage and protect their kids’ images, as well as collect their kids’ images. And when you collect those images over time, it’s amazing because you’re visually documenting their entire school journey from the first day of school through graduation. At the end of the day, what you want is a photo library that feeds into all the different things that you want to do as an educator and as a school. Whether it is that you want to be able to find and use it on a website, whether you want to be able to access it in Canva to build your yearbook, to use it in PowerPoint, to put up on digital signage—these are all very simple or common applications of your photos. And everybody has a reason to use photos for different reasons. So, putting something like this—a system in place where it’s inclusive yet managed—allows us to get the ultimate benefit out of the way we want to be able to use photos at a school. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] * Q&A * KEY TAKEAWAYS Schools need to prioritize clear, understandable permission forms for data collection, especially concerning new technologies like AI. This includes explaining risks, offering opt-out options, and regularly updating policies. For older students, dual consent (from both student and parent) is recommended. Education about AI and its potential risks (like bias and deepfakes) is crucial to foster understanding and trust. VIDEO (10:24) SUMMARY This Q&A section covers a discussion among school privacy and AI experts about how schools should handle permission and waiver forms in a world where privacy laws and technology are always changing. They talk about making forms easy to understand, letting people change their minds, and updating forms regularly. The experts also discuss the risks of new technology like AI, including deep fakes and privacy issues, and stress the importance of teaching students and parents about these risks. They recommend getting both parent and student permission as kids get older and note that most schools are still figuring out how to handle AI-generated images and videos. Read Transcript Renee Ramig So the first question is: What are the best practices for waiver and permission forms given the changing privacy landscape? James Wigginton I guess that’s more of a me question, isn’t it? Um, so yeah. I mean, the big thing about it, first of all, is accessibility. So we want to make sure that when we’re thinking about these kinds of things, it’s really easy for our data subjects. I speak very much for 9ine—our parents and our students—to understand what we’re asking of them, okay? We want to make sure we’re removing those barriers. And then also what we want to do is ensure that it’s a manageable system, what we’re trying to offer here. So if we’re going to give people the ability to give consent, or if we’re going to use a different basis, we do have the mechanism to be able to withdraw it as well, and that we can manage that. So it was interesting when we had the instances occurring in the UK, a lot of the schools I worked with were saying, “Well, should we tell parents about what’s happening right now so they can opt out? They can give that kind of consent,” and that’s the right approach, but it’s quite difficult because you typically deal with consent at a certain time of year, right? You do it with your admission cycle. So are there things like Mandy’s talked about—can we do it more dynamically, can we do it in real time? So again, it’s exploring those kinds of options, making sure that we’re covering ourselves from a legal perspective. So of course we want to understand our privacy law, our information rights, making sure we’re articulating them into any of our consent forms. But then again, it’s always about keeping an eye on them, right? Because things do change. So it’s a very quick example. Many of the schools that we work with didn’t say things like, “If we use your photo on our website, we lose control of that afterwards.” And it’s being that clear to people when we say that, because we want to make sure that people are giving informed consent. So it’s thinking about those risks and being able to articulate that back out so people do actually know what they’re agreeing to. Okay, so just there, those are a lot of top tips that I would say—how you do it, whether it’s a technology solution, obviously manually it’s quite difficult. I get that a lot at the schools I work with. It’s challenging to do that at certain times of year. The mechanism, as long as it’s reliable and has good human checks and balances, is fine. But as time goes on, it does get harder. It’s a more administrative kind of burden. So any way that we can enhance that, take the burden off people, anything that’s going to make it a little bit more efficient is a good way to think about it as well. Josephine Yam Yes. I’d like to build on what James mentioned, and as we know, law always lags behind technology and AI is changing almost every day, so people get paralyzed. It’s so complex. There’s already this fear of AI, and in terms of do we even use it, it paralyzes a lot of people. And so the only way to overcome the fear of AI and what bad actors can do with AI is by transforming fear into fluency through education, understanding what AI can do and what it cannot do. And there are already a plethora, not only of privacy risks, but AI ethics risks as well, because data is the fuel of AI. So obviously privacy is one of the risks, but the other risks of AI implications are bias and discrimination, transparency, and explainability. And so there needs to be constant education, because as we know, AI without ethics is like a car without brakes. And so we need to really be able to understand how we can always keep up to date with the developments in this AI world. Renee Ramig About how often should permissions and waivers be reviewed and updated? Yeah, that’s a good question. So from a legal perspective, typically it makes sense. You as a business are entitled to have a cycle, and more often than not, it’s going to be done with your admission cycle. Okay? That’s the reality of it. That’s when you’ve got new parents who are going to be joining the school with their children. And then you’ve obviously got re-enrollment. So that does make sense. That would be a very good time. We want to make sure before that we redo consent again. We’re doing our notices, our policies, making sure that the law hasn’t changed, the risk profile hasn’t changed with the AI landscape, these kinds of things. But again, there will be things, unfortunately, that will trigger new risks, right? So again, I know I keep going back to it, but the deep fakes in the UK with those schools impacted—parents ask questions. They will ask questions, they’ll want to know if this is a problem they need to be concerned about. So we do need to have that ability to also be able to review it throughout the year as well. If there are issues, if things come up that are going to change the way people think, we’re obviously going to want to be able to respond to our school community if there’s a risk. It might not be your school, it could be a school in your area it happens to, but people will talk about these things. And we live in a world of social media now, so there’s always influencers who will be talking about it as well. I’ve seen it myself before. So I think annually as a minimum, of course, because things change. But it is good to be able to be adaptive because there are risks that may happen and you may be exposed to one, and then we need to be able to respond to our parents about how we’re dealing with that. Josephine Yam As AI changes, for example, when ChatGPT was introduced in November 2022, everybody was caught unaware that all of a sudden children were bringing their ChatGPT to do their homework. And then they were manipulating pictures, and for example, the story in New Jersey where this male classmate, a 12-year-old male classmate, deep faked 20 of his female classmates’ pictures that he got from Instagram and then deep faked them with nudity apps and then put them online. The school could not do anything about it because they did not have any policies in place to address that because they were totally caught off guard. So what happened was this teenager, her name is Francesca Manny, she became the voice of being able to have laws in place. And so now New Jersey has a law about how deep fake is now a crime under New Jersey law. And New Jersey now joins 27 other US states in making sure that deep fake is something that needs to be criminalized. And what’s really interesting is that they found out that some children, it’s just a lack of literacy. They do it as a joke to make a meme. They don’t know how much harm it can cause. The ethical rights and the dignity of their classmates can actually be impaired. That can cause mental health issues. So education is absolutely critical, especially in this changing world of AI. Renee Ramig So, the next question is: what happens if a family opts in and students opt out? Do students have the right to opt out and at what age? James Wigginton Okay, so this is kind of like a privacy question first. So, when it comes to opting out of photo usage or any personally identifiable information, legally, it depends on the age and it depends on your data protection law. So in most jurisdictions, for example, in the EU, the GDPR, or if it’s the US under COPPA, if a student is under a certain age—13 in the US, 16 in the EU—parents are typically going to provide that consent. So if we think about it from a data privacy perspective, it’s going to be the parent, right? And there isn’t actually a mechanism, unless you are above those ages, where you typically give consent. So actually the parents have that, but—and I’m sure Josephine will have some thoughts on this as well—ethically, we may want to start thinking a little bit differently about that. Because ultimately we are creating a digital footprint of students when we’re putting them out there, whether it’s social media, whether it’s on our website, and we’re making quite a lot of decisions about their digital image, their digital avatars, as we sometimes refer to it. So if they’re of a certain age, then perhaps there is a blended approach where, yes, we’ve got the privacy aspect and the law that says a parent can, but then your principles as a school, you may want to give students some say in what they’re happy to have shared about themselves. So I’m sure, Josephine, you’ve got some views on this as well. Josephine Yam Absolutely, I’d love to add to that, James. So legally speaking, absolutely there are different ages for different jurisdictions. However, in terms of best practices, because we work with educational institutions, the best practice is that they get dual consent, especially if the child is older. So when the child hits something like 13 or 14, there’s this recognition of their autonomy, of being able to control their identity. Because privacy, the right to privacy, is a gateway to other rights. And one of those is being able to present ourselves to the world according to our own terms. So when these teenagers of ours want to be able to control their identity and to only be able to put out pictures that they think represent themselves well to the world, then we should give them that agency and that autonomy. And that really goes back to being able to respect their right to human dignity as well. So really a very important aspect to consider, as James mentioned, is being able to have that hybrid—maybe dual consent might be a good idea, especially as they get older. Renee Ramig What do school policies about AI-generated images and videos look like? James Wigginton Hmm, interesting. So, I work with hundreds of schools and I don’t think many schools I’ve worked with—although the poll was interesting that you’ve done training on this kind of thing, so I was very impressed—yeah, I don’t think many schools have quite got that far yet. So a lot of the work that I’m doing with schools is they’re thinking about AI policies from the potential of how are we going to use AI in the classrooms? Privacy lenses. So we need to make sure that we’re training our staff and our students not to put personal data into AI engines because we don’t know how those learning engines always work or what they’re going to do with that personal data. I think when it comes to AI-generated images, as in, if that’s going to be something that we’re going to let students choose or staff can manipulate with AI, I think that’s going to be an evolving discussion. I think that’s going to be something that is going to have to be talked about. And I imagine it will become something that will start to be talked about more and more. Obviously, Mandy covered this quite well at the start of the webinar, and I think like everything, there will be benefits and risks. I think, if I think about it on the individual, does the individual have the right to be able to change their images? You know, people use filters, these kinds of things. But then if we think about it from a group photo perspective, how’s that going to work? Because how are you going to manipulate a group photo without impacting the other people in that image? So I think it’s a tricky one. I think it’s one that will evolve like everything else. At the moment, though, it’s not something I’m seeing so much, but I can imagine that will catch up with us quite quickly. I imagine that will start to be a topic of conversation. Have a great day. Thank you so much. Thank you. Cheers. Bye-bye. Bye everybody. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] KEY TAKEAWAYS * Introductions. * Agenda. VIDEO (02:50) SUMMARY This section is about introducing the experts on this webinar and how schools can keep their information and photos safe, especially with new technology like AI. They discuss the importance of privacy, how to spot fake pictures or videos, and the rules schools should follow to protect students and families. Read Transcript James Wigginton My name is James Wigginton. I work with Nine Consulting. I’m based in the UK, as you can probably tell by my accent, and I’ve worked at Nine now for about five years. For those of you who don’t know who we are, we support schools globally—from Japan to North America and everywhere in between—typically with data privacy, cybersecurity issues, and now AI, because that’s a trending topic and there’s a lot of intersection between those things when we think about AI. Thank you to the Vidigami team for inviting me today; it’s much appreciated. I look forward to hearing all your questions and answering them as well. Mandy Chan Thanks so much, James. I’m Mandy Chan, and I’m the founder of Vidigami. I’ve spent my entire career in technology innovation. When I became a parent of school-aged kids, I became acutely aware of the privacy concerns related to social media and what today’s generation of students, families, and schools need. This led to the launch of Vidigami. What you’ll find unique about Vidigami is that we’ve always thought about the media management problem differently. It’s always been more than a digital asset management system, because content organization needs to be purposeful, where the value is derived when the community benefits. The challenge we have is that, unlike any other personal data, photos are meant to be shared, and they’re the building blocks of our stories and what connects people. Today, that means we have to address a lot of issues, and that’s complicated. That’s why we’re going to talk through many of them today. In addition to having James and Nine Consulting join us, we have a very special guest participating during our Q&A. Josephine Yam I am Josephine Yam. I’m an AI lawyer and AI ethicist, and the CEO and co-founder of Skills for Good AI. We are a global platform for responsible AI literacy, because as we all know, not everything legal is ethical, and not everything ethical is legal. At Skills for Good AI, we provide AI literacy—not only how to use AI, but how to use AI for good. Mandy Chan Thank you. This is what we are going to focus on. Very quickly, we’re going to define what is real and what is not. Then we’re going to look at some practical techniques for how you can address deep fakes. We’re going to talk about policy and governance, which James will lead, and then programs and solutions, which is what Vidigami really handles. Inside Vidigami, we’re going to wrap up with some Q&A. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] KEY TAKEAWAYS * AI creates realistic fake media. * Deepfakes are AI-generated fakes. * AI simplifies fake image creation. * Deepfakes pose significant harm risks. * Criminals exploit deepfakes for threats. * Mitigate AI’s harmful applications. VIDEO (04:13) SUMMARY This section is a conversation about how AI can create fake photos and videos, called deepfakes. How easy it is now to make these fakes, the risks they bring—especially for schools and students—and the need to find ways to protect people from the harm deepfakes can cause. Read Transcript Mandy Chan So, AI and photos: real or fake. What we want to start with is just, this is really the question. You know, when you take a look at these four photos, only one of them is real; the other three are actually generated. So, what are deepfakes? Deepfakes are really the use of AI to create realistic but entirely fake representations of individuals. These can make it appear as though someone is saying or doing something they’re not really doing. And, you know, I think the concern we have is, the reality is that this has always been possible. If you were a Photoshop expert, you could have manipulated an image and it would be completely fake. A few of us are so good at it, so that in itself is a barrier because most of us can’t use Photoshop that well. AI just removes that barrier, making it super easy for everybody to be able to do that. This exposes a risk for those who want to exploit it for malicious purposes. And I think that’s the concern, because otherwise, you know, artists, writers, and designers have historically implemented this as a way under creative license, right? So I don’t want to discount the concerns we have with deepfakes. It’s always happened. It’s just that it’s so much easier to do now in a way that it wasn’t before. And, you know, in the past when you’ve done it, your recourse was based on publicity rights. You could ask a publisher to cease to publish, and you could sue for damages and compensation. It’s just, how do you manage that in today’s age? James, from your point of view, are you seeing the risks go up? Is there a real concern with deepfakes? What do you think? James Wigginton Yeah, I think, you know, from our experience, we’re not looking to scare people, but the reality is the risk landscape has increased. Now, I think Mandy’s point was very apt. It’s just so easy to do now. And there are criminal organizations out there who will take advantage of this. So, there have been a couple of schools in the UK, for example, independent schools, where they’ve effectively had a version of a ransomware attack. What happened is these organizations have taken images from the website, and then they’ve run them through deepfake AI-generated engines. They’ve created, unfortunately, sexually explicit content of those students. Then they’ve ransomed them back to the school, saying, “If you don’t pay this ransom, we are going to release these images,” which obviously has huge concerns for those students and their well-being. So, what we need to be aware of is that although it brings huge benefits—absolutely, AI has massive benefits—there are risks, and we need to be readdressing and thinking about these things all the time. We absolutely understand what’s going to be advantageous, but do we have a lens on those risks? How are we trying to mitigate those? Are we thinking about new innovations? Because ultimately, these criminal organizations are innovating; they are using AI for these purposes. So, we also need to respond in kind. We have to think about better technical solutions, better training, to make sure that we can be aware of this as well. And then, many of you may have seen this before, outside of the worst case with criminal organizations. There are, of course, students doing this as well, okay? Sometimes it may be because it’s deemed as being funny. But there are examples—I’ve worked with many schools where students have created similar kinds of sexually explicit images of other students. Again, we need to be very conscious of the harm that can cause, because we do want to make sure that we can use images in brilliant ways and promote the school, but also that we’re not creating harm or that we’re considering how we could try to mitigate harm. So, I think it is a developing thing, but it’s something we should be thinking about, and we should start to try and plan how we can put risk mitigation around these kinds of things. That would be our advice right now. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] KEY TAKEAWAYS * Photos risk student safety, privacy. * AI enables realistic fake images. * Laws strictly protect photo data. * Clear policies and education needed. * Collaboration essential for privacy protection. VIDEO (03:26) SUMMARY This section is a conversation about how to safely share student photos in a world where AI can easily create fake images (deep fakes). The importance of privacy, the laws that protect images, and the need for clear rules and education. There are new tools and policies, like “no robots.txt,” that help protect data from being used by AI. Some AI companies are refusing to make edits that could break privacy rules. The conversation ends by saying that while there’s no perfect answer, it’s important for everyone to work together to find solutions. Read Transcript Mandy Chan How do we balance sharing photos with constituents while protecting student safety and privacy in this age of AI and deepfakes? Photos and images are a universal language; they’re the building blocks of our stories. AI is going to make it easier and easier to create increasingly sophisticated content for our stories. The complexity comes from our interaction with this data because personal data, privacy rights, publicity rights, content ownership, and intellectual property rights are governed by laws that apply to images in ways that don’t apply as much to other kinds of data. The value of photos is realized when they’re shared. The challenge we have is to reduce the complexity of this problem. It starts with policies, then programs, and education along the way. We know that regulatory efforts are underway, but we need to do our part with policy and governance. This is already starting to happen—the social responsibility, the corporate responsibility part. I don’t know if everyone is aware, but a couple of years ago, the “no robots.txt” file was introduced. You can apply it to your webpage to ask AI not to use your website data for training. It doesn’t mean they have to comply, but if you put it on your webpage, companies like ChatGPT and Google Bard will respect that request. What we’ve noticed this year compared to last year is that when you upload photos of kids into ChatGPT-4o—just as we did here, uploading my son’s picture and asking it to replace a baseball player’s picture with the student’s face—it responded, “I can’t complete that request because it violates our content policies. If you have another idea or need help with a different image or edit, feel free to let me know.” I think these are examples of companies, organizations, and individuals taking the lead and doing the right thing. Have you seen examples of this elsewhere, James or Josephine? James Wigginton Yes, I have. It’s one of the big talking points at the moment. Especially with deepfakes and ransomware incidents involving schools, these issues are starting to ripple out. There’s a lot of exploration right now about how to mitigate these risks. As you said earlier, there’s no perfect solution, but it’s about looking for answers and understanding where decisions can be made and how we can adapt. That’s a great example of what can be done to help prevent these problems. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] KEY TAKEAWAYS * Limit exposure to reduce risk. * Restrict access to trusted users. * Use passwords and access controls. * Set time limits on availability. * Remove access after set period. VIDEO (01:31) SUMMARY This section explains how to protect photos and information by controlling who can see them and for how long. Mandy Chan talks about using passwords and access controls to keep out unwanted people and computer programs. She also suggests making content private after a certain time so it doesn’t stay online longer than needed. The main idea is to reduce the risk by limiting who can see your content and for how long. Read Transcript Mandy Chan So, we’re going to talk about how the second way you can reduce risk is by reducing exposure. This is something you can control. These are all things that you can do. Limit public access. This is really fundamental: when you put access controls and passwords in place, only users or trusted members can access it. You are preventing bots, AIs, and non-members of your community from being able to access those images. That’s just foundational, isn’t it The next step is really limiting availability. Everything about reducing risk is about reducing exposure. If you limit availability, it means you can either make the content private to a certain group or individuals, or, if you’re going to publish it outside your enclosed website, make sure it expires. Maybe it’s only available for a week, a month, or even until the end of the school year, but after that period, disable access so that it’s not sitting out in the public domain longer than it needs to be. When this happens, you reduce the chance for a bot to go in and download it from your website. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] KEY TAKEAWAYS * Make photos harder for AI to use. * Use filters, watermarks, and effects. * Apply facial cloaking and masking. * Lower image quality for protection. * Be transparent about AI modifications. VIDEO (09:29) SUMMARY This section discusses various technological methods to protect photos from being misused by artificial intelligence, especially in the context of preventing deepfakes. It outlines four key techniques: manipulating image composition, reducing resolution, applying filters and effects, and using watermarks. They explain how these methods introduce “artifacts” that confuse AI, making it difficult to replicate or create fake images of individuals. The conversation also touches on the role of facial recognition and explores the idea of using “contextually authentic” AI-generated images (real backgrounds with fake faces) for school marketing as a privacy solution, emphasizing the need for transparency. The overall message is that while there are many tools available, no single solution is perfect, and the field is constantly evolving. Read Transcript Mandy Chan The third thing, I believe, related to reducing risk is actually reducing AI usability. This is a technology aspect, and I’m going to talk specifically about four techniques we know will impact AI’s ability to leverage your photos. These techniques involve image composition and layout, image resolution, the filters and effects you can apply, and watermarks. How do we use these to prevent deepfakes? The terms you’ll frequently hear may include facial cloaking, distortion, spoofing, or masking. These are all techniques based on introducing subtle artifacts into an image that confuse deepfake software. There’s no perfect solution, and if there were, we can expect AI to rapidly adapt to prevent it from working. One of the core elements of AI, and why we discuss face recognition, is that facial recognition is the basis for how data on a face is collected. This is why we care about how we use it and how we prevent the use of facial recognition technologies. Image composition is really interesting. In a very typical group image with about a dozen kids, you’ll ideally see that most of the photos are like profile pictures. Of these dozen faces, AI detected only one face—this little girl in the middle. Even though this is a 9.5-megabyte image (6,000 by 4,000 megapixels), because it’s a complex group picture, only one face was detected, and it’s actually quite blurry. This makes it harder for an AI to leverage and make use of it. So, composition is one thing. Now we’re going to look at image resolution. This is very cool. Here’s the original image, 100% of its size, 737 by 1104 pixels. One of the big questions we get is: if you reduce the resolution, why doesn’t it prevent AI from creating a fake image of me? Well, it’s gotten better. We reduced this image down to 50 by 75 pixels (7% of its size) and then upscaled it back to 1024 by 1536. What you’ll notice here is the result is actually pretty good. It’s a lovely person; it’s just not the same person that’s in photo A. So, is this a good result? This is a fake photo. You can’t say that photo C is the same as photo A. Then we took the original and downsized it to 200 by 300 pixels, and you’ll see that the resolution is blurrier. Then we upscaled it back up to 800 by 1200. You’ll notice that it looks very similar. All you need is a 200 by 300 pixel full-frontal image to be able to replicate the image. So, if you are going to reduce the resolution of an image to protect it, you’re going to have to reduce it below 200 by 300 pixels. This is also interesting when filters and effects are essentially artifacts—things that you add to a photo to enhance it or generate a desired effect. What we did here was reduce the size of the image for resolution, and then we added noise. The result that was generated is, as you can see, a completely different image—lovely as an end result, but not the same person as the original photo. Then we went into Canva and applied a different effect. The AI generated an image that is lovely, but also not the same person. So, introducing artifacts into an image using the filters and effects you have in your day-to-day tools can help protect the image from being replicated. The next technique is watermarks. We started with the original, then added the watermark, reduced the size, and added noise. The watermark made a pretty significant difference. This is definitely not the same person. If you compare them side by side, you’d see it’s actually quite different. Each AI will have its own biases and sensitivities over parameters. So, all we’re really trying to do is impact its ability to replicate. Let’s see what happens when we start layering all this on the original photo: reduce the size, add some noise, add some effects, sprinkle it with some more effects, and this is what you get. If you published this image (image D) on your website, and if AI were to take that image and replicate it, it would look like a completely different person. This is the original photo. We are going to combine it with this random face, both very high resolution. Then we are going to use AI face swap to replace the original photo’s face with the random face in the middle. The background is the same—your school field. The school jersey is the same, the ball is the same. It’s all authentic, but the face of the student isn’t. Is this a good option for external marketing? Is this better than having real images or no images on your public website? The context is authentic, but the identity of the face is fake. For transparency, you can even add a little copyright at the bottom of the image for your school and state that it’s AI-modified. Then, use this opportunity to redirect your prospective families to come and talk to you, perhaps, and then you can invite them into your internal site for more information. Do you think using contextually authentic photos for external marketing is a good idea? I think that gives everybody a basis for what they need to work with. There’s a variety of technologies out there that can be used to impact the ability of AIs to replicate faces. It’s your choice to what degree you want to use them. There’s no perfect solution, and it’s going to continue to evolve. On that note, what can we do from a governance and policy point of view? James? Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] KEY TAKEAWAYS * Ensure accountability and transparency. * Collaborate across all school departments. * Protect student privacy and rights. * Adapt and update policies for AI. * Provide consent options and training. VIDEO (05:12) SUMMARY This section is about how schools should handle student images and personal information, especially with the rise of Artificial Intelligence (AI). The speaker, James Wigginton, emphasizes the importance of accountability, transparency, and protecting the rights of students (data subjects). He explains that schools need to re-evaluate their legal reasons for using data due to AI’s impact on how images can be used. Key steps include developing clear policies and procedures, establishing effective consent and opt-out mechanisms (even granular ones for specific images), and providing ongoing training for staff, students, and parents. The overall message is that this is an evolving landscape that requires continuous monitoring and review to ensure ethical and compliant data handling. Read Transcript James Wigginton So, uh, all of this is excellent, and these are the kind of things that we should be talking about. But what we always want to be doing is demonstrating our accountability. Okay? So these are great conversations to be having. They’re not a single person’s conversation to be had. So, you know, if you are from marketing, then your sort of data protection officer, data protection lead, compliance lead—everyone should be talking about these kinds of things because the brand image of the school is very important. But also, we want to make sure that we are protecting the rights of our data subjects—students in this case. And certainly, when we look through a privacy lens, because we have law already typically saying we need to be very careful with the use of personal data or PII, and images, as we know, is one of them. So, where AI has changed the landscape, we should really be readdressing our legal basis, okay? And we’ll talk about that a little bit in some subsequent slides. Because even we’ve evolved at Nine, and this is what we do day in, day out. So we want to make sure that, you know, whether we’re going for consent or legitimate interest—we’ll talk about that if you’re not familiar with it. We need to make sure that we readdress the risk landscape. We know AI is a factor now. We know that images can now be used in a slightly different way than maybe two or three years ago when you first were thinking about your legal basis. And we want to make sure that we’ve thought about that and justified it, okay? And you’ll have different mechanisms depending on where you are from the world. So it’s a bit specific based on your jurisdiction. But this is a good conversation to have. Once we’ve kind of thought about legal basis, what we should then be moving to is we should be considering—if we want to click to the next one, Mandy—we should be thinking about our policies and procedures. And this is all very important because this is transparency. So whether we’re thinking about policies, procedures, or you call them notices, we want to make sure that we’re always showing that to our data subjects, our parents, our students, our school community, our alumni, any of these individuals. Because if we’ve thought this through and we’ve taken that approach, and like Mandy said, there’s very rarely a right answer. It’s the best answer we can form given the changes right now. Our policies, our procedures need to support that. So our policy should articulate to our data subjects why we do these things, how we’ve chosen to do these things so we can comply with law, but also because we want to have transparency. We want to be trusted, okay? It’s an important relationship to have with your school community. And then our procedures should support our staff. So we should understand how to do these things. So, you know, going back to Mandy’s examples, that needs to be our approach. If we decide we’re going to do these things, it needs to be documented so everyone can understand how to follow that approach. Once we’ve kind of got our policies and procedures all written down and clearly available to everyone, then what we want to be doing is considering the next stage. So if we go to the next one, please, Mandy, we want to be thinking about our consent or opt-out mechanisms, okay? So legal basis will typically determine what you’ve chosen as to make sure that you are getting consent or if you’re doing legitimate interest. But then we need to be able to understand how we’re facilitating that. So it really doesn’t matter what mechanism you go for on legal basis. Ultimately, we need to be able to fulfill when people want to withdraw consent or if they want to opt out, okay? And that can be difficult, that can be challenging. We see that often as quite the administration burden. We want to make sure that we’ve got really effective ways of doing that so that if someone does not want their images used anymore, we can respond or potentially even be more granular than that and actually understand that maybe some images people don’t want used over other images. You know, I give this example to the schools I work with. You know, how many times do people spend five, six takes to take a selfie because they didn’t like the first few images, right? So we need to appreciate that actually, just because we’ve got a bank of images, maybe someone doesn’t want a particular image shared. And especially when we’re dealing with students because we know that, you know, it’s a sensitive age and their mental well-being is very important to us. So maybe we need to even start to consider more granular consent opt-outs with, you know, “You can use my image, but I don’t want you to use this image.” So we need to really think about that and how we’re kind of evolving that conversation. And then once we’ve kind of made sure that we’ve got that logged, we’re thinking about transparency and documentation. Okay? So do we have all the right things? Does everyone know how to act in the manner that we expect? And ultimately, are we also training people as well? Because we do need to train staff. It is an evolving landscape. Things are changing very quickly. And some of the schools I work with are even doing training with students, making them aware, and they’re also doing training with the parents in the school community so that everyone does understand that you’ve given this a very ethical and also, you know, from a compliance perspective, you’re adhering to your requirements. And then we want to articulate that back out because we do take these things seriously. We do understand that your image is important to you. And then of course, we want to regularly monitor and review, okay? We always want to be reviewing these things. If we just take a step back and go back two years ago, this wasn’t a problem. This wasn’t something we were really thinking about, and now we are thinking about it, and AI will probably get better and better, right? It’s going to improve, and that’s going to cause some great benefits. It’s going to even help us even more in our roles. And it may even help us with better solutions that Mandy suggested, but it is also going to mean the people who want to do harm are also going to have better tools as well. So we’re going to have to be reviewing this all the time, right? It’s a moving compass. It’s not going to stay still anytime soon. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] KEY TAKEAWAYS * Obtain consent before using photos. * Provide clear opt-in and opt-out. * Emerging technologies increase privacy risks. * Photo removal from internet is challenging. * Extra safeguards required for minors. VIDEO (03:12) SUMMARY This section talks about how schools use photos of students and the rules they follow. It explains that getting permission (consent) is the best way, but new technology like deep fakes makes things riskier. Sometimes, schools might use another rule called “legitimate interest,” but they must let people say no and do extra safety checks. The speaker also says it’s hard to remove photos from the internet once they’re out there and that schools need to be especially careful with children’s photos. Schools must balance safety, permission, and the rights of students when using images. Read Transcript James Wigginton So, interestingly, most of you will probably operate under a consent model, which is very good. It’s the kind of gold standard. It’s what we think of. We look for consent from people. So we’re getting explicit permission from our data subjects—parents and students—to be able to use their images. We’re also looking for some kind of digital agreement that we can track and provide evidence for. Now, what’s occurred recently is that we now know there’s additional risk on a website, for example. People can take images, put them through a deep fake image generator, and then cause potential harm. We now need to consider: if someone withdraws consent, can we actually take that photo down? You can take it down from your website for sure, but can you actually remove it from the internet? That’s quite difficult, actually, with indexation and things like that. So there’s a case to be made that sometimes consent is going to have to evolve. We have to think about different legal bases because consent requires you to really try to make sure that image is gone, right? It’s not out there anymore. So, legitimate interest is a model we’re now considering, if it fits your jurisdiction, because AI has changed the risk landscape. Legitimate interest is slightly different because you can use images without explicit consent, but you do have to make sure you give people the ability to opt out. You also have to do additional risk assessments to understand how you can reduce that risk. With consent, we know some of the advantages. It’s clear, explicit, and very transparent. We’re seeking it in advance, and ultimately, the data subject has control over the image because they can say yes or no right at the start. We also have transparency and accountability through the consent process. However, that does lead to a bit of a yes-or-no scenario. People say no to everything or yes to everything, and sometimes that can be a problem, especially as risk profiles start to increase. If it became more common for criminal organizations to use deep fakes in that way, then if we’re just doing a yes-or-no mentality, we may end up having a lot more withdrawals of consent. So, having more detailed choices around photos might be really important so that we can give people options. The challenge is, unless you have a technology solution or a lot of resources, it’s an administrative burden to do this. Withdrawal of consent and misunderstanding removal obligations are important issues. If someone withdraws their consent, we have to make sure we’ve removed that image. Actually, it can be quite difficult because it may now be indexed and still out there. With children, we need to be very conscious of that. If we go to a legitimate interest Mandy, then the advantages are that it’s a simplified process. We’re saying we can use your image, but you need to opt out if you don’t want us to. So it gives you a bit more flexibility and practicality, as you can use it for business purposes, as long as you have a good reason. But the challenges are that we need to think about balancing rights and interests. This is not a perfect situation. We can’t just move to legitimate interest. We have to do an assessment and consider all the things we could do to make sure we’re protecting that personal data—these images. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] KEY TAKEAWAYS * Have legitimate interest to use. * Always protect all photos. * Make opting out easy. * Prevent wrong photo sharing. * Don’t keep photos forever. VIDEO (02:07) SUMMARY This section focuses on how schools should manage and protect images of students, especially given the increasing risks from new technologies. It introduces the concept of a “legitimate interest assessment” as a way for schools to justify using images, particularly when it’s hard to remove photos from the internet after consent is withdrawn. It emphasizes the need for secure storage, controlled access (like “gated portals”), and effective ways for people to opt out of image usage. It also highlights the importance of auditing image use, preventing unauthorized sharing, customizing permissions, and adhering to rules about how long data (images) can be kept. The overall message is that schools must continuously adapt their practices to protect images while still promoting their community. Read Transcript James Wigginton I guess So, this is called a legitimate interest assessment, okay? And some of you may have heard of them, may have not. For example, if we were going to move to legitimate interest as our legal basis—because we do consider it may be very difficult for us to fulfill a withdrawal of consent, as we can’t stop the images that are now out there on social media, for example, as well as just your website—then we need to really think about how we’re going to put protections around that image, okay? And, to be honest with you, whether it’s consent or legitimate interest, these are the kinds of things we should be thinking about anyway, because we really do want to try and make sure we’re protecting this kind of thing. So, do we know if our images are securely stored and have access controls? Gated portals, gated technologies—something where we can put some protection around and make sure those images are stored. That is maybe how we need to rethink things a little bit. Do we have really good opt-out management? Okay, that could be tricky. But again, do we want to be able to give people the ability to be a bit more selective with what we’re going to use and what we’re not? Can we audit this? Because if there are risks, if we know images can be used for harm, can we feel confident that we can audit this? Okay? And we can demonstrate our accountability. Can we restrict external sharing? We need to be confident that people aren’t going to share the wrong images or share them with people they shouldn’t be sharing them with. It’s one of the most common data breaches we see: people sharing the wrong data to the wrong person, and with images, it happens with that too. Can we customize permissions for image usage, right? These are all things that we should be considering, and can we make sure we adhere to data retention and deletion? Can we actually make sure that if you have a records retention schedule, for example—and typically under privacy law, there’s a requirement that you don’t hold data for too long—how do we manage that? How are we making sure we’re not using images longer than we’ve committed to our data subjects? So these are all important things that we should be thinking about right now because the risk landscape has increased. Therefore, we should be having conversations about whether there are things like this we could do to not stop us promoting the brand, not stop us promoting the school community, but can we be protecting these very important images in different ways that maybe we’ve not considered before? Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] KEY TAKEAWAYS * Set and teach clear rules. * Follow privacy and copyright laws. * Give people control of data. * Use one school-wide system. * Secure ecosystem. VIDEO (02:02) SUMMARY This section emphasizes a three-part approach to managing data and images in schools. First, it highlights the need for clear “rules of engagement” and education for everyone involved. Second, it explains that “governance” should be “school-centric,” meaning rules must align with the school’s values, data privacy laws, and intellectual property rights, while also allowing for individual family preferences regarding image protection. Third, it stresses that the system for managing this data must be “platform-centric,” acting as a broad “infrastructure” that enforces school policies across all digital applications (like learning systems and websites) while supporting the growing use of data within the school’s entire digital “ecosystem.” Read Transcript Mandy Chan So, with this in mind, I tried to cover what we’ve been talking about, which is that you need to establish the rules of engagement and you need to add education to it. This gives us what we can do, what we should do, and here’s how. The governance part is school-centric, and it deals with your data privacy for regulatory reasons. It also deals with your copyrighted intellectual property requirements. And it takes into account your school’s values and principles—what’s right for your school. You might have a school where the families are very, very conservative, and so you want to be able to give them the ability to protect their images more. Or you might have one parent who’s super conservative, and they might have the ability to control their consent more. The second part is that it’s individual-centric because it is the person’s right to control. You have to give them a mechanism to be able to do that. And then the third part is the program itself, which has to be platform-centric. Unlike a lot of applications that are very classroom-centric, you need to think about this problem a little bit broader. It is an infrastructure that you’re putting in place where you have the ability to enforce compliance with your school policy while at the same time ensuring it’s set up in a way that you are supporting the growing use of this data and all the different applications in your ecosystem, whether they’re learning management systems, portfolios, websites, or what have you, that need access to this content. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] KEY TAKEAWAYS * Keep photos and data safe. * Only approved users get access. * Set and automate privacy controls. * Flag and protect photo rights. * Remind users of good habits. VIDEO (03:35) SUMMARY This section focuses on the critical aspects of managing and protecting images within a school’s digital environment. It emphasizes that secure storage is fundamental and that accountability requires knowing who is uploading and downloading photos, ensuring only authenticated users have access. It highlights the need for clear user agreements that define personal use rights for shared photos. A key point is the importance of a system that allows users to “flag” inappropriate photos and manage their “privacy rights,” including granular consent levels for how their images are used (e.g., not for social media, marketing, or yearbooks) and the ability to opt out of facial recognition. Such a system must be automated due to the complexity of managing individual preferences while, respecting intellectual property rights (like copyrights and watermarks) and the continuous education of users on responsible image handling. Read Transcript Mandy Chan Storage and data processing, I think, is key. That’s just security. That’s foundational. The respect and accountability that we’re talking about involves making sure that there’s no anonymity among the individuals who are uploading and downloading photos, and that your members are able to access content only because you’ve authenticated them. You must ensure there is a user agreement with your end users, which allows them to acknowledge the terms of use of this platform where they are granting personal use rights through the photos that they are sharing with each other. This also means agreeing that they have the right to share and access the photos they are offering up on the platform. Because it’s so individual, you need a mechanism for users to be able to flag a photo for whatever reason. So, when James was mentioning how we all take these photos, selfies, and there’s probably only one out of ten that we think is actually a good representation of us and we might be okay sharing, you need the ability to remove the other nine, so to speak. A robust system that allows you to be inclusive yet, at the same time, manage that access, I think, is really key. How much access? These are all your permissions: who can upload, who requires moderation, who can view. Then you need to have privacy rights management. These are usually the consent levels, such as: “I don’t want my photo to be shared on social media. I don’t want it to be used in marketing. I don’t want to use it for a yearbook. I don’t want to be part of this at all, so opt me out. If there’s a photo that has me in it, I want it to be unshared with everybody else in the community, regardless of who’s uploaded it.” All this needs to be automated; otherwise, you just can’t manage it. It’s too onerous. “I don’t actually want facial recognition to run over my image and automatically identify me.” I should have a right to ask for that, and for you to be able to enforce that. And then for everybody to know what those consents are, if they’re relevant. I need to be able to respect intellectual property rights. So, if it’s my image, I should be able to indicate a copyright over that image. And if I don’t want that image to be replicated easily, I should be able to put a watermark on that image to prevent that from happening. This part, we categorize under education. This is a consistent way for you to remind everybody what they should do, not just what they can’t do, but what they should be doing. So, that means when they download an image, remind them of their personal rights—the personal use of the media being downloaded. It’s not for public distribution. Remind them that if there’s a problem, they can flag it. Tell us why you’re flagging it, and then an admin can review and either restore it or remove it from the system. That’s just respect. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] KEY TAKEAWAYS * Every photo matters, even blurry. * AI can mislabel student faces. * Centralize all photos. * System must protect student privacy. * Inclusivity. VIDEO (02:27) SUMMARY This section discusses the challenges and solutions for managing a photos, particularly concerning student images. It highlights that while AI can assist with photo recognition, it’s not always accurate, leading to “mistags” that parents dislike. It emphasizes the need for a “verification mechanism” to correctly identify individuals, especially considering factors like siblings, aging, and photo quality issues (e.g., motion blur). The core idea is to empower the school community with more control over image tagging and management. The goal is to create a “robust” and “inclusive” central photo library that can be easily used for various school purposes, from websites and yearbooks to presentations and digital signage, while ensuring proper management and protection of student images throughout their school journey. Read Transcript Mandy Chan So, regardless of whether a photo is great because it comes from a professional photographer or if it’s blurry, we want to be able to see it. In a perfect world, AI would automatically recognize every photo that gets uploaded. In practice, it doesn’t always work. And parents have no tolerance for mistags of their kids. So, in this image here, you see eight photos of my two boys. They look similar, but only half are right. The other half is his brother. And this is very common. So, you need a mechanism for verification in order for you to tackle issues like siblings, aging (when they look very different, especially boys between 10 and 13 years old—overnight they become young men), and there’s lots of motion blur because of sports or costumes, and what have you. So, you have to treat tagging as part of engagement. You are empowering your community with more control than ever before to manage and protect their kids’ images, as well as collect their kids’ images. And when you collect those images over time, it’s amazing because you’re visually documenting their entire school journey from the first day of school through graduation. At the end of the day, what you want is a photo library that feeds into all the different things that you want to do as an educator and as a school. Whether it is that you want to be able to find and use it on a website, whether you want to be able to access it in Canva to build your yearbook, to use it in PowerPoint, to put up on digital signage—these are all very simple or common applications of your photos. And everybody has a reason to use photos for different reasons. So, putting something like this—a system in place where it’s inclusive yet managed—allows us to get the ultimate benefit out of the way we want to be able to use photos at a school. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] KEY TAKEAWAYS Schools need to prioritize clear, understandable permission forms for data collection, especially concerning new technologies like AI. This includes explaining risks, offering opt-out options, and regularly updating policies. For older students, dual consent (from both student and parent) is recommended. Education about AI and its potential risks (like bias and deepfakes) is crucial to foster understanding and trust. VIDEO (10:24) SUMMARY This Q&A section covers a discussion among school privacy and AI experts about how schools should handle permission and waiver forms in a world where privacy laws and technology are always changing. They talk about making forms easy to understand, letting people change their minds, and updating forms regularly. The experts also discuss the risks of new technology like AI, including deep fakes and privacy issues, and stress the importance of teaching students and parents about these risks. They recommend getting both parent and student permission as kids get older and note that most schools are still figuring out how to handle AI-generated images and videos. Read Transcript Renee Ramig So the first question is: What are the best practices for waiver and permission forms given the changing privacy landscape? James Wigginton I guess that’s more of a me question, isn’t it? Um, so yeah. I mean, the big thing about it, first of all, is accessibility. So we want to make sure that when we’re thinking about these kinds of things, it’s really easy for our data subjects. I speak very much for 9ine—our parents and our students—to understand what we’re asking of them, okay? We want to make sure we’re removing those barriers. And then also what we want to do is ensure that it’s a manageable system, what we’re trying to offer here. So if we’re going to give people the ability to give consent, or if we’re going to use a different basis, we do have the mechanism to be able to withdraw it as well, and that we can manage that. So it was interesting when we had the instances occurring in the UK, a lot of the schools I worked with were saying, “Well, should we tell parents about what’s happening right now so they can opt out? They can give that kind of consent,” and that’s the right approach, but it’s quite difficult because you typically deal with consent at a certain time of year, right? You do it with your admission cycle. So are there things like Mandy’s talked about—can we do it more dynamically, can we do it in real time? So again, it’s exploring those kinds of options, making sure that we’re covering ourselves from a legal perspective. So of course we want to understand our privacy law, our information rights, making sure we’re articulating them into any of our consent forms. But then again, it’s always about keeping an eye on them, right? Because things do change. So it’s a very quick example. Many of the schools that we work with didn’t say things like, “If we use your photo on our website, we lose control of that afterwards.” And it’s being that clear to people when we say that, because we want to make sure that people are giving informed consent. So it’s thinking about those risks and being able to articulate that back out so people do actually know what they’re agreeing to. Okay, so just there, those are a lot of top tips that I would say—how you do it, whether it’s a technology solution, obviously manually it’s quite difficult. I get that a lot at the schools I work with. It’s challenging to do that at certain times of year. The mechanism, as long as it’s reliable and has good human checks and balances, is fine. But as time goes on, it does get harder. It’s a more administrative kind of burden. So any way that we can enhance that, take the burden off people, anything that’s going to make it a little bit more efficient is a good way to think about it as well. Josephine Yam Yes. I’d like to build on what James mentioned, and as we know, law always lags behind technology and AI is changing almost every day, so people get paralyzed. It’s so complex. There’s already this fear of AI, and in terms of do we even use it, it paralyzes a lot of people. And so the only way to overcome the fear of AI and what bad actors can do with AI is by transforming fear into fluency through education, understanding what AI can do and what it cannot do. And there are already a plethora, not only of privacy risks, but AI ethics risks as well, because data is the fuel of AI. So obviously privacy is one of the risks, but the other risks of AI implications are bias and discrimination, transparency, and explainability. And so there needs to be constant education, because as we know, AI without ethics is like a car without brakes. And so we need to really be able to understand how we can always keep up to date with the developments in this AI world. Renee Ramig About how often should permissions and waivers be reviewed and updated? Yeah, that’s a good question. So from a legal perspective, typically it makes sense. You as a business are entitled to have a cycle, and more often than not, it’s going to be done with your admission cycle. Okay? That’s the reality of it. That’s when you’ve got new parents who are going to be joining the school with their children. And then you’ve obviously got re-enrollment. So that does make sense. That would be a very good time. We want to make sure before that we redo consent again. We’re doing our notices, our policies, making sure that the law hasn’t changed, the risk profile hasn’t changed with the AI landscape, these kinds of things. But again, there will be things, unfortunately, that will trigger new risks, right? So again, I know I keep going back to it, but the deep fakes in the UK with those schools impacted—parents ask questions. They will ask questions, they’ll want to know if this is a problem they need to be concerned about. So we do need to have that ability to also be able to review it throughout the year as well. If there are issues, if things come up that are going to change the way people think, we’re obviously going to want to be able to respond to our school community if there’s a risk. It might not be your school, it could be a school in your area it happens to, but people will talk about these things. And we live in a world of social media now, so there’s always influencers who will be talking about it as well. I’ve seen it myself before. So I think annually as a minimum, of course, because things change. But it is good to be able to be adaptive because there are risks that may happen and you may be exposed to one, and then we need to be able to respond to our parents about how we’re dealing with that. Josephine Yam As AI changes, for example, when ChatGPT was introduced in November 2022, everybody was caught unaware that all of a sudden children were bringing their ChatGPT to do their homework. And then they were manipulating pictures, and for example, the story in New Jersey where this male classmate, a 12-year-old male classmate, deep faked 20 of his female classmates’ pictures that he got from Instagram and then deep faked them with nudity apps and then put them online. The school could not do anything about it because they did not have any policies in place to address that because they were totally caught off guard. So what happened was this teenager, her name is Francesca Manny, she became the voice of being able to have laws in place. And so now New Jersey has a law about how deep fake is now a crime under New Jersey law. And New Jersey now joins 27 other US states in making sure that deep fake is something that needs to be criminalized. And what’s really interesting is that they found out that some children, it’s just a lack of literacy. They do it as a joke to make a meme. They don’t know how much harm it can cause. The ethical rights and the dignity of their classmates can actually be impaired. That can cause mental health issues. So education is absolutely critical, especially in this changing world of AI. Renee Ramig So, the next question is: what happens if a family opts in and students opt out? Do students have the right to opt out and at what age? James Wigginton Okay, so this is kind of like a privacy question first. So, when it comes to opting out of photo usage or any personally identifiable information, legally, it depends on the age and it depends on your data protection law. So in most jurisdictions, for example, in the EU, the GDPR, or if it’s the US under COPPA, if a student is under a certain age—13 in the US, 16 in the EU—parents are typically going to provide that consent. So if we think about it from a data privacy perspective, it’s going to be the parent, right? And there isn’t actually a mechanism, unless you are above those ages, where you typically give consent. So actually the parents have that, but—and I’m sure Josephine will have some thoughts on this as well—ethically, we may want to start thinking a little bit differently about that. Because ultimately we are creating a digital footprint of students when we’re putting them out there, whether it’s social media, whether it’s on our website, and we’re making quite a lot of decisions about their digital image, their digital avatars, as we sometimes refer to it. So if they’re of a certain age, then perhaps there is a blended approach where, yes, we’ve got the privacy aspect and the law that says a parent can, but then your principles as a school, you may want to give students some say in what they’re happy to have shared about themselves. So I’m sure, Josephine, you’ve got some views on this as well. Josephine Yam Absolutely, I’d love to add to that, James. So legally speaking, absolutely there are different ages for different jurisdictions. However, in terms of best practices, because we work with educational institutions, the best practice is that they get dual consent, especially if the child is older. So when the child hits something like 13 or 14, there’s this recognition of their autonomy, of being able to control their identity. Because privacy, the right to privacy, is a gateway to other rights. And one of those is being able to present ourselves to the world according to our own terms. So when these teenagers of ours want to be able to control their identity and to only be able to put out pictures that they think represent themselves well to the world, then we should give them that agency and that autonomy. And that really goes back to being able to respect their right to human dignity as well. So really a very important aspect to consider, as James mentioned, is being able to have that hybrid—maybe dual consent might be a good idea, especially as they get older. Renee Ramig What do school policies about AI-generated images and videos look like? James Wigginton Hmm, interesting. So, I work with hundreds of schools and I don’t think many schools I’ve worked with—although the poll was interesting that you’ve done training on this kind of thing, so I was very impressed—yeah, I don’t think many schools have quite got that far yet. So a lot of the work that I’m doing with schools is they’re thinking about AI policies from the potential of how are we going to use AI in the classrooms? Privacy lenses. So we need to make sure that we’re training our staff and our students not to put personal data into AI engines because we don’t know how those learning engines always work or what they’re going to do with that personal data. I think when it comes to AI-generated images, as in, if that’s going to be something that we’re going to let students choose or staff can manipulate with AI, I think that’s going to be an evolving discussion. I think that’s going to be something that is going to have to be talked about. And I imagine it will become something that will start to be talked about more and more. Obviously, Mandy covered this quite well at the start of the webinar, and I think like everything, there will be benefits and risks. I think, if I think about it on the individual, does the individual have the right to be able to change their images? You know, people use filters, these kinds of things. But then if we think about it from a group photo perspective, how’s that going to work? Because how are you going to manipulate a group photo without impacting the other people in that image? So I think it’s a tricky one. I think it’s one that will evolve like everything else. At the moment, though, it’s not something I’m seeing so much, but I can imagine that will catch up with us quite quickly. I imagine that will start to be a topic of conversation. Have a great day. Thank you so much. Thank you. Cheers. Bye-bye. Bye everybody. Back to the Top [https://vidigami.com/landing-page-stevens-coop/#units] DO YOU WANT TO SEE A LIVE DEMO? --- Generated by SignalToAI v1.0.5 For more information: https://vidigami.com/llms.txt ## Page 24: Back to School Events - Collecting Photos **Page URL:** https://vidigami.com/2024/09/10/back-to-school-events-collecting-photos/ **Summary:** The article discusses the importance of collecting photos during back-to-school events, such as orientations and the first day of school. It provides practical steps for schools to facilitate photo sharing among staff, parents, and students through a media management system to enhance marketing efforts. **Primary Topics:** back-to-school events, photo collection, media management **Secondary Topics:** community engagement, school marketing **Semantic Tags:** blog-post, back-to-school-events, photo-collection, media-management, community-engagement, school-marketing, user-generated-content, event-photography, school-communication, parent-involvement, student-engagement, photo-sharing, qr-codes, social-media-content, school-year-beginnings **Key Facts:** - Back-to-school events generate a high volume of photos. - Creating a media container for each event simplifies photo collection. - Vidigami offers a Media Request Link for easy photo uploads. **Frequently Asked Questions:** **Q1:** What types of events should I collect photos from? **A1:** You should focus on events such as new student orientations, back-to-school welcome events, staff return days, and the first day of school. These occasions typically yield a high number of memorable photos. **Q2:** How can I facilitate photo sharing among the school community? **A2:** Create a media container for each event in your media management system. Ensure that permissions allow community uploads and share the link through newsletters or QR codes to encourage participation. **Q3:** What is a Media Request Link (MRL)? **A3:** A Media Request Link is a feature provided by Vidigami that allows any activated user to upload photos directly to a designated container. This simplifies the process and eliminates concerns over permissions. **Q4:** How can the collected photos be used? **A4:** The collected photos can be utilized by the school marketing department for various purposes, including social media posts, flyers, and printed materials, enhancing the school's visibility and community engagement. **Q5:** What are the benefits of using Vidigami for photo collection? **A5:** Vidigami streamlines the process of collecting and sharing photos, making it easy for users to upload images while ensuring that the school has access to a wealth of content for marketing and promotional activities. **Content Type:** blog post **Content Intent:** inform **Target Audience:** school staff, parents, and students ### Full Content source: https://vidigami.com/2024/09/10/back-to-school-events-collecting-photos/ content-type: ai-context-data ai-purpose: structured-content-reference last-updated: 2026-03-13T01:52:13.833Z signaltoai-version: 1.0.5 # Back to School Events - Collecting Photos **Summary:** The article discusses the importance of collecting photos during back-to-school events, such as orientations and the first day of school. It provides practical steps for schools to facilitate photo sharing among staff, parents, and students through a media management system to enhance marketing efforts. **Primary Topics:** back-to-school events, photo collection, media management **Secondary Topics:** community engagement, school marketing **Semantic Tags:** - blog-post - back-to-school-events - photo-collection - media-management - community-engagement - school-marketing - user-generated-content - event-photography - school-communication - parent-involvement - student-engagement - photo-sharing - qr-codes - social-media-content - school-year-beginnings **Key Facts:** - Back-to-school events generate a high volume of photos. - Creating a media container for each event simplifies photo collection. - Vidigami offers a Media Request Link for easy photo uploads. **Frequently Asked Questions:** **Q1:** What types of events should I collect photos from? **A1:** You should focus on events such as new student orientations, back-to-school welcome events, staff return days, and the first day of school. These occasions typically yield a high number of memorable photos. **Q2:** How can I facilitate photo sharing among the school community? **A2:** Create a media container for each event in your media management system. Ensure that permissions allow community uploads and share the link through newsletters or QR codes to encourage participation. **Q3:** What is a Media Request Link (MRL)? **A3:** A Media Request Link is a feature provided by Vidigami that allows any activated user to upload photos directly to a designated container. This simplifies the process and eliminates concerns over permissions. **Q4:** How can the collected photos be used? **A4:** The collected photos can be utilized by the school marketing department for various purposes, including social media posts, flyers, and printed materials, enhancing the school's visibility and community engagement. **Q5:** What are the benefits of using Vidigami for photo collection? **A5:** Vidigami streamlines the process of collecting and sharing photos, making it easy for users to upload images while ensuring that the school has access to a wealth of content for marketing and promotional activities. **Content Type:** blog post **Content Intent:** inform **Target Audience:** school staff, parents, and students **Authority Score:** 0.8 **Trust Indicators:** - expert opinion - practical advice --- BACK TO SCHOOL EVENTS – COLLECTING PHOTOS << Back to List There are often lots of events and activities that happen when school starts such as new student orientation, back-to-school welcome, staff return, classroom setup, first day of school, and more. Other than graduation, these beginning of the year events often have the most photos taken. You want to make it easy for staff, parents, and older students to share those memories.    Create a container such as a folder in your media management system for each event. Ensure you have set the permissions for the container to allow uploads from your community. Then grab a link and share it with your community in newsletters, with QR codes, printed out for live events. With a direct link to a container, users can quickly upload and the photos will go to the location you need them to.    The school marketing department then has access to a lot of content to choose from for social media, flyers, printed materials and more.    Vidigami makes collecting and sharing Back-to-School photos easy. Each container (Page or Album) has a Media Request Link (MRL) that can be shared. The MRL ensures that any activated Vidigami user can upload to the given container without worrying about permissions!  --- Generated by SignalToAI v1.0.5 For more information: https://vidigami.com/llms.txt ## Page 25: Veracross Connect. **Page URL:** https://vidigami.com/2024/06/04/veracross-connect/ **Summary:** Vidigami will be presenting at the Veracross Connect Conference on June 18th, focusing on media management and community engagement as vital components of storytelling for schools. **Primary Topics:** Media Management, Community Engagement, School Storytelling **Secondary Topics:** Photo Sharing, Workflow Automation, Privacy and Consent **Semantic Tags:** event-announcement, veracross-connect, media-management, community-engagement, school-communications, presentation, free-registration, educational-events, alumni-engagement, school-marketing, photo-sharing, workflow-automation, event-schedule, education-technology, digital-engagement **Key Facts:** - Presentation date is June 18th from 2:00 to 2:45 PM ET. - The presentation is free to attend. - The focus is on empowering school communities through shared media. **Frequently Asked Questions:** **Q1:** What is the Veracross Connect Conference? **A1:** The Veracross Connect Conference is an event focused on educational technology and community engagement, bringing together schools to share best practices and innovations. It features presentations and discussions on various topics relevant to school administrators and educators. **Q2:** How can I register for the presentation? **A2:** You can register for the presentation by following the registration link provided in the announcement. It is free to attend, and you will be able to join the session online. **Q3:** What will be covered in Vidigami's presentation? **A3:** Vidigami's presentation will cover the importance of media management and community engagement in telling a school's story. It will discuss how to streamline workflows for capturing and sharing photo content to engage with alumni, prospective, and current families. **Q4:** Who is the target audience for this presentation? **A4:** The target audience includes school administrators, educators, and community members who are interested in enhancing their media management practices and storytelling capabilities within their school environments. **Content Type:** informational **Content Intent:** inform **Target Audience:** School administrators, educators, and community members interested in media management and storytelling. ### Full Content source: https://vidigami.com/2024/06/04/veracross-connect/ content-type: ai-context-data ai-purpose: structured-content-reference last-updated: 2026-03-13T01:52:13.963Z signaltoai-version: 1.0.5 # Veracross Connect. **Summary:** Vidigami will be presenting at the Veracross Connect Conference on June 18th, focusing on media management and community engagement as vital components of storytelling for schools. **Primary Topics:** Media Management, Community Engagement, School Storytelling **Secondary Topics:** Photo Sharing, Workflow Automation, Privacy and Consent **Semantic Tags:** - event-announcement - veracross-connect - media-management - community-engagement - school-communications - presentation - free-registration - educational-events - alumni-engagement - school-marketing - photo-sharing - workflow-automation - event-schedule - education-technology - digital-engagement **Key Facts:** - Presentation date is June 18th from 2:00 to 2:45 PM ET. - The presentation is free to attend. - The focus is on empowering school communities through shared media. **Frequently Asked Questions:** **Q1:** What is the Veracross Connect Conference? **A1:** The Veracross Connect Conference is an event focused on educational technology and community engagement, bringing together schools to share best practices and innovations. It features presentations and discussions on various topics relevant to school administrators and educators. **Q2:** How can I register for the presentation? **A2:** You can register for the presentation by following the registration link provided in the announcement. It is free to attend, and you will be able to join the session online. **Q3:** What will be covered in Vidigami's presentation? **A3:** Vidigami's presentation will cover the importance of media management and community engagement in telling a school's story. It will discuss how to streamline workflows for capturing and sharing photo content to engage with alumni, prospective, and current families. **Q4:** Who is the target audience for this presentation? **A4:** The target audience includes school administrators, educators, and community members who are interested in enhancing their media management practices and storytelling capabilities within their school environments. **Content Type:** informational **Content Intent:** inform **Target Audience:** School administrators, educators, and community members interested in media management and storytelling. **Authority Score:** 0.8 **Trust Indicators:** - cited sources - expert opinion - registration link for free attendance --- WE ARE PRESENTING AT VERACROSS CONNECT CONFERENCE JUNE 18TH AT 2:00-2:45 PM ET FOR FREE << Back to List Vidigami [https://vidigami.com/] is proud to present at Veracross Connect [https://ow.ly/4Bez50RVjaK] MEDIA MANAGEMENT AND COMMUNITY ENGAGEMENT: BRINGING TOGETHER THE HEART AND SOUL OF YOUR SCHOOL STORY Photos are the building blocks of your school story.  The ability to empower your community in capturing and sharing moments of their school experience is key to delivering authentic stories that engage alumni, prospective and current families alike. See how streamlining your media management workflow – from privacy and consent to crowdsourcing and publishing – can automate the process of how your photos can help show off the people, activities, events and traditions that IS YOUR STORY. Register here for free. [https://ow.ly/4Bez50RVjaK] img[https://vidigami.com/wp-content/uploads/2024/02/Vidigami_BookADemo_Button_Orange2.svg] --- Generated by SignalToAI v1.0.5 For more information: https://vidigami.com/llms.txt ## Page 26: From Policy to Practice: Mapping Your Media Management Policy to Daily Operations. **Page URL:** https://vidigami.com/2025/05/08/from-policy-to-practice/ **Summary:** This webpage discusses a follow-up webinar focused on operationalizing media management policies in schools, providing practical strategies for compliance and efficiency in handling digital media. **Primary Topics:** media management policies, operational strategies for schools, digital media handling **Secondary Topics:** AI impact on media management, safeguarding in schools, user engagement **Semantic Tags:** webinar, media-management, policy-implementation, digital-media, education-technology, school-leadership, compliance-strategies, safeguarding, user-engagement, operational-guidance, school-management, best-practices, training-resources, digital-asset-management, webinar-highlights **Key Facts:** - The webinar is a continuation of a previous session on AI and student photo management. - It is designed for school leadership teams to provide clear guidance on media policy implementation. - The session offers step-by-step strategies to ensure compliance and security in digital media use. **Frequently Asked Questions:** **Q1:** What is the focus of the webinar? **A1:** The webinar focuses on providing school leadership teams with practical strategies to effectively implement their media management policies in daily operations, ensuring compliance and security. **Q2:** Who are the speakers for the webinar? **A2:** The webinar features expert speakers including James Wigginton from 9ine Consulting and Mandy Chan, the founder of Vidigami, who share their insights on media management. **Q3:** How can I participate in the webinar? **A3:** To participate in the webinar, you need to fill out a form provided on the webpage to gain access to the full session. **Q4:** What will I learn from this webinar? **A4:** You will learn step-by-step strategies to operationalize media management policies, ensuring your school is compliant and secure while enhancing user engagement. **Q5:** Is there a video highlight available? **A5:** Yes, there is a highlight video available that summarizes the key points of the webinar, which can be watched on the webpage. **Content Type:** webinar promotion **Content Intent:** inform **Target Audience:** school leadership teams and administrators ### Full Content source: https://vidigami.com/2025/05/08/from-policy-to-practice/ content-type: ai-context-data ai-purpose: structured-content-reference last-updated: 2026-03-13T01:52:13.440Z signaltoai-version: 1.0.5 # From Policy to Practice: Mapping Your Media Management Policy to Daily Operations. **Summary:** This webpage discusses a follow-up webinar focused on operationalizing media management policies in schools, providing practical strategies for compliance and efficiency in handling digital media. **Primary Topics:** media management policies, operational strategies for schools, digital media handling **Secondary Topics:** AI impact on media management, safeguarding in schools, user engagement **Semantic Tags:** - webinar - media-management - policy-implementation - digital-media - education-technology - school-leadership - compliance-strategies - safeguarding - user-engagement - operational-guidance - school-management - best-practices - training-resources - digital-asset-management - webinar-highlights **Key Facts:** - The webinar is a continuation of a previous session on AI and student photo management. - It is designed for school leadership teams to provide clear guidance on media policy implementation. - The session offers step-by-step strategies to ensure compliance and security in digital media use. **Frequently Asked Questions:** **Q1:** What is the focus of the webinar? **A1:** The webinar focuses on providing school leadership teams with practical strategies to effectively implement their media management policies in daily operations, ensuring compliance and security. **Q2:** Who are the speakers for the webinar? **A2:** The webinar features expert speakers including James Wigginton from 9ine Consulting and Mandy Chan, the founder of Vidigami, who share their insights on media management. **Q3:** How can I participate in the webinar? **A3:** To participate in the webinar, you need to fill out a form provided on the webpage to gain access to the full session. **Q4:** What will I learn from this webinar? **A4:** You will learn step-by-step strategies to operationalize media management policies, ensuring your school is compliant and secure while enhancing user engagement. **Q5:** Is there a video highlight available? **A5:** Yes, there is a highlight video available that summarizes the key points of the webinar, which can be watched on the webpage. **Content Type:** webinar promotion **Content Intent:** inform **Target Audience:** school leadership teams and administrators **Authority Score:** 0.85 **Trust Indicators:** - expert speakers from 9ine Consulting and Vidigami - practical guidance for operationalizing policies - focus on compliance and safeguarding --- FROM POLICY TO PRACTICE: MAPPING YOUR MEDIA MANAGEMENT POLICY TO DAILY OPERATIONS. Watch Webinar [https://vidigami.com/2025/05/08/from-policy-to-practice/#form] << Back to List FROM POLICY TO PRACTICE: MAPPING YOUR MEDIA MANAGEMENT POLICY TO DAILY OPERATIONS. WATCH HIGHLIGHT VIDEO Following an incredible response from our webinar last month on “How does AI impact the way schools manage student photos [https://vidigami.com/2025/03/28/how-does-ai-impact-the-way-schools-manage-student-photos/],” with James Wigginton from 9ine Consulting and Mandy Chan, founder of Vidigami, we are providing this follow-on session designed to offer school leadership teams clear, practical guidance on how to operationalize your media management policy across your organization. We’ll walk through step-by-step strategies that help your school be compliant, secure, and efficient in handling digital media—supporting both safeguarding and user engagement goals. Whether you’re reviewing your current practices or developing a new framework, this webinar will equip you with the tools to confidently bridge the gap between policy and everyday implementation. FILL OUT THE FORM TO WATCH THE FULL WEBINAR --- Generated by SignalToAI v1.0.5 For more information: https://vidigami.com/llms.txt ## Page 27: How Does AI Impact the Way Schools Manage Student Photos? **Page URL:** https://vidigami.com/2025/03/28/how-does-ai-impact-the-way-schools-manage-student-photos/ **Summary:** This webpage discusses the impact of artificial intelligence (AI) on how schools manage student photos, highlighting both the benefits and challenges posed by AI advancements, particularly in relation to privacy and security concerns. **Primary Topics:** AI in education, Student photo management, Privacy concerns **Secondary Topics:** Deepfakes, Regulatory landscape, Visual media management **Semantic Tags:** webinar, student-photos-management, ai-impact-on-education, deepfake-risk-in-education, visual-media-management, societal-regulatory-landscape, education-technology, privacy-in-education, webinar-questions, 9ine-consulting, vidigami, school-communications, educational-webinars, student-privacy, ai-in-schools **Key Facts:** - AI has advanced rapidly over the past year. - There are significant challenges related to the publication of student images. - Deepfakes pose a growing risk to schools managing student photos. - Adhering to well-defined policies is essential for schools. **Frequently Asked Questions:** **Q1:** What are the primary benefits of AI in managing student photos? **A1:** AI can streamline the organization and retrieval of student photos, making it easier for schools to manage large volumes of visual media. Additionally, AI technologies can help in identifying and tagging photos accurately, ensuring that images are appropriately categorized. **Q2:** What challenges do schools face regarding student images and AI? **A2:** Schools face significant challenges related to privacy and security, particularly with the rise of deepfakes that can manipulate images for harmful purposes. Ensuring student safety and adhering to regulatory standards are critical concerns that schools must address. **Q3:** How can schools protect student privacy in the digital age? **A3:** Schools can protect student privacy by implementing strict policies regarding image publication, utilizing AI tools that enhance security, and staying informed about the evolving legal landscape surrounding student data and media management. **Q4:** What role does regulatory compliance play in managing student photos? **A4:** Regulatory compliance is essential for schools to maintain their trusted status and protect student data. Schools must adhere to guidelines that govern the use of student images and ensure that their practices align with legal requirements. **Q5:** How does the webinar address the risks associated with AI? **A5:** The webinar will explore the risks associated with AI in student photo management, focusing on challenges like deepfakes and the importance of implementing robust policies to mitigate these risks effectively. **Content Type:** webinar promotion **Content Intent:** inform **Target Audience:** Educators, school administrators, and stakeholders in student privacy and media management. ### Full Content source: https://vidigami.com/2025/03/28/how-does-ai-impact-the-way-schools-manage-student-photos/ content-type: ai-context-data ai-purpose: structured-content-reference last-updated: 2026-03-13T01:52:13.540Z signaltoai-version: 1.0.5 # How Does AI Impact the Way Schools Manage Student Photos? **Summary:** This webpage discusses the impact of artificial intelligence (AI) on how schools manage student photos, highlighting both the benefits and challenges posed by AI advancements, particularly in relation to privacy and security concerns. **Primary Topics:** AI in education, Student photo management, Privacy concerns **Secondary Topics:** Deepfakes, Regulatory landscape, Visual media management **Semantic Tags:** - webinar - student-photos-management - ai-impact-on-education - deepfake-risk-in-education - visual-media-management - societal-regulatory-landscape - education-technology - privacy-in-education - webinar-questions - 9ine-consulting - vidigami - school-communications - educational-webinars - student-privacy - ai-in-schools **Key Facts:** - AI has advanced rapidly over the past year. - There are significant challenges related to the publication of student images. - Deepfakes pose a growing risk to schools managing student photos. - Adhering to well-defined policies is essential for schools. **Frequently Asked Questions:** **Q1:** What are the primary benefits of AI in managing student photos? **A1:** AI can streamline the organization and retrieval of student photos, making it easier for schools to manage large volumes of visual media. Additionally, AI technologies can help in identifying and tagging photos accurately, ensuring that images are appropriately categorized. **Q2:** What challenges do schools face regarding student images and AI? **A2:** Schools face significant challenges related to privacy and security, particularly with the rise of deepfakes that can manipulate images for harmful purposes. Ensuring student safety and adhering to regulatory standards are critical concerns that schools must address. **Q3:** How can schools protect student privacy in the digital age? **A3:** Schools can protect student privacy by implementing strict policies regarding image publication, utilizing AI tools that enhance security, and staying informed about the evolving legal landscape surrounding student data and media management. **Q4:** What role does regulatory compliance play in managing student photos? **A4:** Regulatory compliance is essential for schools to maintain their trusted status and protect student data. Schools must adhere to guidelines that govern the use of student images and ensure that their practices align with legal requirements. **Q5:** How does the webinar address the risks associated with AI? **A5:** The webinar will explore the risks associated with AI in student photo management, focusing on challenges like deepfakes and the importance of implementing robust policies to mitigate these risks effectively. **Content Type:** webinar promotion **Content Intent:** inform **Target Audience:** Educators, school administrators, and stakeholders in student privacy and media management. **Authority Score:** 0.8 **Trust Indicators:** - expert opinion - webinar format - collaboration with consulting firm --- HOW DOES AI IMPACT THE WAY SCHOOLS MANAGE STUDENT PHOTOS? Watch Webinar [https://vidigami.com/2025/03/28/how-does-ai-impact-the-way-schools-manage-student-photos/#aiap25] << Back to List HOW DOES AI IMPACT THE WAY SCHOOLS MANAGE STUDENT PHOTOS? WATCH HIGHLIGHT VIDEO https://vimeo.com/manage/videos/1075484019/0b4dce99d8 Over the past year, AI has advanced at an unprecedented pace, delivering both remarkable benefits and significant challenges. One area of particular concern is related to the management of visual media and the growing risks associated with publishing student images – especially pertaining to deepfakes. 9ine Consulting and Vidigami will examine the evolving societal and regulatory landscape that is shaping how schools protect their trusted status; where adhering to well-defined policies and implementing programs are no longer optional, but essential. We encourage you to submit your questions in advance so they can be addressed during the webinar. FILL OUT THE FORM TO UNLOCK THE FULL WEBINAR --- Generated by SignalToAI v1.0.5 For more information: https://vidigami.com/llms.txt ## Page 28: The Power of Authentic Storytelling for Enrollment, Retention & Advancement **Page URL:** https://vidigami.com/2026/01/06/the-power-of-authentic-storytelling-for-enrollment-retention-advancement/ **Summary:** The article discusses the importance of authentic storytelling for schools aiming to enhance enrollment, retention, and advancement. It highlights how St. Matthew’s Parish School utilized storytelling to maintain community ties and resilience during crises, showcasing strategies for attracting and retaining families through values-driven communication. **Primary Topics:** authentic storytelling, enrollment strategies, community retention, crisis management **Secondary Topics:** digital strategies, values-driven communication, school culture, family engagement **Semantic Tags:** webinar, storytelling, enrollment-retention, school-communications, community-engagement, digital-strategies, marketing-principles, values-driven-communication, school-advancement, family-journey, community-resilience, visual-storytelling, educational-resources, school-culture, webinar-highlights **Key Facts:** - Successful schools focus on both enrollment and retention. - St. Matthew’s Parish School faced challenges due to the LA Palisades fires but maintained community relationships. - Brendan Schneider and Katie Convoy share frameworks for attracting the right-fit families. - Vidigami assists schools in sharing authentic narratives through photos and videos. **Frequently Asked Questions:** **Q1:** What is the significance of storytelling in school enrollment? **A1:** Storytelling plays a crucial role in school enrollment by creating emotional connections with potential families. It helps schools communicate their values, culture, and strengths, making them more appealing to prospective students. **Q2:** How did St. Matthew’s Parish School utilize storytelling during the LA Palisades fires? **A2:** St. Matthew’s Parish School leveraged storytelling to maintain strong community relationships during the crisis. By sharing their challenges and triumphs, they built trust and showcased their commitment to supporting families through adversity. **Q3:** What strategies can schools use to enhance family retention? **A3:** Schools can enhance family retention by employing values-driven communication that fosters loyalty and belonging. Regular engagement through storytelling, updates, and community-building activities is essential for maintaining connections with families. **Q4:** What role does Vidigami play in supporting schools? **A4:** Vidigami supports schools by providing tools to collect, organize, and share authentic photos and videos. This helps schools tell their stories more effectively and strengthens community ties by showcasing shared experiences. **Q5:** Who are the presenters in the discussed webinar? **A5:** The webinar features Brendan Schneider, who shares frameworks for attracting families, and Katie Convoy, who provides insights on the strategic communication that supported St. Matthew’s during their recovery. **Content Type:** webinar promotion **Content Intent:** inform **Target Audience:** educators, school administrators, and marketing professionals in the education sector ### Full Content source: https://vidigami.com/2026/01/06/the-power-of-authentic-storytelling-for-enrollment-retention-advancement/ content-type: ai-context-data ai-purpose: structured-content-reference last-updated: 2026-03-13T01:52:13.222Z signaltoai-version: 1.0.5 # The Power of Authentic Storytelling for Enrollment, Retention & Advancement **Summary:** The article discusses the importance of authentic storytelling for schools aiming to enhance enrollment, retention, and advancement. It highlights how St. Matthew’s Parish School utilized storytelling to maintain community ties and resilience during crises, showcasing strategies for attracting and retaining families through values-driven communication. **Primary Topics:** authentic storytelling, enrollment strategies, community retention, crisis management **Secondary Topics:** digital strategies, values-driven communication, school culture, family engagement **Semantic Tags:** - webinar - storytelling - enrollment-retention - school-communications - community-engagement - digital-strategies - marketing-principles - values-driven-communication - school-advancement - family-journey - community-resilience - visual-storytelling - educational-resources - school-culture - webinar-highlights **Key Facts:** - Successful schools focus on both enrollment and retention. - St. Matthew’s Parish School faced challenges due to the LA Palisades fires but maintained community relationships. - Brendan Schneider and Katie Convoy share frameworks for attracting the right-fit families. - Vidigami assists schools in sharing authentic narratives through photos and videos. **Frequently Asked Questions:** **Q1:** What is the significance of storytelling in school enrollment? **A1:** Storytelling plays a crucial role in school enrollment by creating emotional connections with potential families. It helps schools communicate their values, culture, and strengths, making them more appealing to prospective students. **Q2:** How did St. Matthew’s Parish School utilize storytelling during the LA Palisades fires? **A2:** St. Matthew’s Parish School leveraged storytelling to maintain strong community relationships during the crisis. By sharing their challenges and triumphs, they built trust and showcased their commitment to supporting families through adversity. **Q3:** What strategies can schools use to enhance family retention? **A3:** Schools can enhance family retention by employing values-driven communication that fosters loyalty and belonging. Regular engagement through storytelling, updates, and community-building activities is essential for maintaining connections with families. **Q4:** What role does Vidigami play in supporting schools? **A4:** Vidigami supports schools by providing tools to collect, organize, and share authentic photos and videos. This helps schools tell their stories more effectively and strengthens community ties by showcasing shared experiences. **Q5:** Who are the presenters in the discussed webinar? **A5:** The webinar features Brendan Schneider, who shares frameworks for attracting families, and Katie Convoy, who provides insights on the strategic communication that supported St. Matthew’s during their recovery. **Content Type:** webinar promotion **Content Intent:** inform **Target Audience:** educators, school administrators, and marketing professionals in the education sector **Authority Score:** 0.85 **Trust Indicators:** - expert opinion - case studies - community testimonials --- THE POWER OF AUTHENTIC STORYTELLING FOR ENROLLMENT, RETENTION & ADVANCEMENT Watch Webinar [https://vidigami.com/2026/01/06/the-power-of-authentic-storytelling-for-enrollment-retention-advancement/#form] << Back to List THE POWER OF AUTHENTIC STORYTELLING FOR ENROLLMENT, RETENTION & ADVANCEMENT WATCH HIGHLIGHT VIDEO Successful schools know that enrollment isn’t just about attracting new families—it’s about keeping them connected through the entire student journey — every milestone, challenge, and triumph. At St. Matthew’s Parish School, that truth has never been clearer. In the wake of the devastating LA Palisades fires, the school community faced unimaginable disruption—displaced families, damaged facilities, and uncertainty on every front. Yet through it all, St. Matthew’s maintained strong community relationships, continuously built trust, and kept its mission alive. Brendan Schneider will share proven frameworks and digital strategies to help schools attract and convert right-fit families. Katie Convoy will offer a firsthand look at how their strategies effectively guided St. Matthew’s through recovery—translating marketing principles into community resilience and long-term retention. Together, they’ll explore how values-driven communication builds loyalty, belonging, and stability—even in the face of crisis. You’ll also see how Vidigami supports this vital work by empowering St. Matthew’s Parish School to collect, organize, and share authentic photos and videos that tell their story of strength and renewal. By transforming everyday moments into powerful narratives, schools promote confidence, showcase their culture, and nurture lasting connections at every stage of the family journey. FILL OUT THE FORM TO WATCH THE FULL WEBINAR --- Generated by SignalToAI v1.0.5 For more information: https://vidigami.com/llms.txt ## Page 29: What is Metadata and Why is it Important? **Page URL:** https://vidigami.com/2024/12/12/what-is-metadata-and-why-is-it-important/ **Summary:** This article explains what metadata is and its significance in various contexts, particularly in education and digital media. It highlights how metadata enhances searchability, organization, SEO, and user experience, while also addressing challenges such as privacy concerns and standardization issues. **Primary Topics:** Metadata, Importance of Metadata, Metadata in Education, Digital Learning Resources, Metadata Management **Secondary Topics:** Search Engine Optimization (SEO), Student Data Management, Library and Media Centers, Administrative Uses of Metadata, Privacy and Security Challenges **Semantic Tags:** guide, metadata, importance-of-metadata, searchability, seo-optimization, user-experience, student-data-management, digital-learning-resources, library-management, administrative-records, professional-development, metadata-challenges, case-study, media-management, educational-technology, vidigami **Key Facts:** - Metadata provides context and organization to data, improving searchability and user experience. - Educational institutions use metadata to track student progress and manage resources effectively. - Search engines heavily rely on metadata for content ranking, which boosts visibility and traffic. - School libraries utilize metadata standards like MARC for managing media and retrieval processes. - Challenges in educational metadata include privacy concerns, lack of standardization, and potential overload of information. **Frequently Asked Questions:** **Q1:** What exactly is metadata? **A1:** Metadata is data that provides information about other data, essentially describing or adding context to the information. It helps in organizing, understanding, and managing data effectively. **Q2:** How does metadata improve searchability? **A2:** By incorporating relevant keywords and descriptions, metadata enhances the visibility of content on search engines, making it easier for users to find information. This step significantly increases the chances of content being discovered. **Q3:** What are some challenges associated with educational metadata? **A3:** Challenges include privacy and security issues related to storing student information, the lack of consistent standards across platforms leading to interoperability problems, and the risk of information overload due to excessive metadata. **Q4:** How is metadata used in digital learning resources? **A4:** In digital learning resources, metadata is used to catalog and organize materials such as lesson plans and videos, often including details like subject, grade level, and learning objectives. This organization makes it easier for educators and students to access relevant content. **Q5:** Can metadata affect SEO? **A5:** Yes, metadata plays a crucial role in SEO as search engines use metadata tags to rank and display content. Properly optimized metadata can lead to increased traffic and higher visibility for online content. **Content Type:** informational **Content Intent:** inform **Target Audience:** Educators, administrators, and individuals interested in digital media management and educational technology. ### Full Content source: https://vidigami.com/2024/12/12/what-is-metadata-and-why-is-it-important/ content-type: ai-context-data ai-purpose: structured-content-reference last-updated: 2026-03-13T01:52:13.734Z signaltoai-version: 1.0.5 # What is Metadata and Why is it Important? **Summary:** This article explains what metadata is and its significance in various contexts, particularly in education and digital media. It highlights how metadata enhances searchability, organization, SEO, and user experience, while also addressing challenges such as privacy concerns and standardization issues. **Primary Topics:** Metadata, Importance of Metadata, Metadata in Education, Digital Learning Resources, Metadata Management **Secondary Topics:** Search Engine Optimization (SEO), Student Data Management, Library and Media Centers, Administrative Uses of Metadata, Privacy and Security Challenges **Semantic Tags:** - guide - metadata - importance-of-metadata - searchability - seo-optimization - user-experience - student-data-management - digital-learning-resources - library-management - administrative-records - professional-development - metadata-challenges - case-study - media-management - educational-technology - vidigami **Key Facts:** - Metadata provides context and organization to data, improving searchability and user experience. - Educational institutions use metadata to track student progress and manage resources effectively. - Search engines heavily rely on metadata for content ranking, which boosts visibility and traffic. - School libraries utilize metadata standards like MARC for managing media and retrieval processes. - Challenges in educational metadata include privacy concerns, lack of standardization, and potential overload of information. **Frequently Asked Questions:** **Q1:** What exactly is metadata? **A1:** Metadata is data that provides information about other data, essentially describing or adding context to the information. It helps in organizing, understanding, and managing data effectively. **Q2:** How does metadata improve searchability? **A2:** By incorporating relevant keywords and descriptions, metadata enhances the visibility of content on search engines, making it easier for users to find information. This step significantly increases the chances of content being discovered. **Q3:** What are some challenges associated with educational metadata? **A3:** Challenges include privacy and security issues related to storing student information, the lack of consistent standards across platforms leading to interoperability problems, and the risk of information overload due to excessive metadata. **Q4:** How is metadata used in digital learning resources? **A4:** In digital learning resources, metadata is used to catalog and organize materials such as lesson plans and videos, often including details like subject, grade level, and learning objectives. This organization makes it easier for educators and students to access relevant content. **Q5:** Can metadata affect SEO? **A5:** Yes, metadata plays a crucial role in SEO as search engines use metadata tags to rank and display content. Properly optimized metadata can lead to increased traffic and higher visibility for online content. **Content Type:** informational **Content Intent:** inform **Target Audience:** Educators, administrators, and individuals interested in digital media management and educational technology. **Authority Score:** 0.85 **Trust Indicators:** - cited sources - case studies - expert opinion --- WHAT IS METADATA AND WHY IS IT IMPORTANT? << Back to List What is metadata? Metadata is data that provides information about other data. In simpler terms, it describes or adds context to information. As a result, it helps you organize, understand, and manage that information more effectively. Think of it as the behind-the-scenes blueprint that helps systems and users understand, organize, and find information more efficiently. Why is Metadata and Why is it Important? Graphic image, photo and metadata. img[https://dzkqwmxzv16vl.cloudfront.net/Metadata.webp] WHY IS CONTEXTUAL INFORMATION IMPORTANT? Improved Searchability: By adding relevant keywords and descriptions, you make it easier for people to find your content on search engines and platforms like Google or LinkedIn. As a result, this simple step significantly boosts your content’s visibility and helps others discover it more quickly. Context and Organization: It adds context, helping users quickly understand content. For example, a photo’s internal information can show the date and location it was taken, making it easier to organize and categorize. Boosting SEO: Search engines rely heavily on keywords and tags to rank and display content. It increases visibility, driving more traffic to your articles or website. Enhanced User Experience: Helps users navigate content efficiently. For example, tags and categories on a blog make it easier to find related posts, improving user satisfaction. Plays a crucial role in improving educational outcomes by organizing and managing information efficiently. STUDENT DATA MANAGEMENT & CONTEXTUAL INFORMATION * Schools can use the contextual information to maintain comprehensive profiles of students, including demographics, grades, attendance, and extracurricular involvement. For instance, each student record may include fields such as “name,” “ID number,” “age,” and “grade level.” * This data helps in tracking student progress over time by linking test scores, assignments, and behaviour logs, enabling targeted interventions. METADATA IN DIGITAL LEARNING RESOURCES * Indexing data is used in e-learning platforms to catalog and organize digital resources like lesson plans, videos, and assessments. This often includes details about the subject, grade level, and learning objectives, making it easier for teachers and students to find relevant materials. * Learning Management Systems (LMS): use it to personalize learning experiences by tagging content with difficulty levels, skills addressed, or prerequisite knowledge. LIBRARY AND MEDIA CENTERS School libraries rely on metadata standards like MARC (Machine-Readable Cataloging) to manage books, journals, and digital media. Metadata supports search and retrieval by including details like author, publication date, and subject categories. ADMINISTRATIVE USES * Metadata assists in tracking assets like textbooks, computers, and lab equipment. Administrative records may include procurement dates, maintenance schedules, and locations metadata.   * It is also essential in compliance reporting, where metadata on attendance, graduation rates, and enrollment is aggregated for state or federal requirements. TEACHER SUPPORT AND PROFESSIONAL DEVELOPMENT Metadata about teacher training programs, such as session dates, topics covered, and certifications earned, ensures that professional development is tracked effectively. CHALLENGES IN EDUCATIONAL METADATA * Privacy and Security: Storing and using metadata related to student activities and personal information raises privacy concerns. * Standardization: Lack of consistent standards across platforms can create interoperability issues. * Overload: Excessive metadata without clear usage can lead to complexity, making systems harder to use. A CASE STUDY: CARDINAL GIBBONS HIGH SCHOOL Discover how schools like Cardinal Gibbons [https://www.cghsnc.org/] are leveraging Vidigami to centralize and organize their school photos, while simultaneously shaping the story of their community. By harnessing metadata, they streamline media management, making it easier to preserve, share, and celebrate their school’s unique journey and connections. https://vimeo.com/916101248/b6afa08e7e METADATA AND DIGITAL MEDIA Generated when a photo is captured and is often stored within the image itself. However, when images are transferred to applications like Adobe’s Lightroom or media management tools, the metadata can be separated and stored within the application. EXAMPLES IN IMAGES * Filename * Type of image (e.g., jpg, png) * Size of the image * Date and time it was created or modified * Dimensions * Device information * Location * Keywords * Company * Copyright * Face tag / Name * Geolocation * Temperature A user owns the metadata of a photo until it is shared. For example, if you take a photo on your phone, that photo and its metadata belong to you. However, once shared, some or all of the metadata may no longer be exclusively yours, depending on the platform’s data policies. Platforms like Vidigami [https://vidigami.com/features/] help schools manage this by centralizing media and ensuring that metadata is not shared inadvertently. For instance, media downloaded from Vidigami has data such as keywords and face tags removed. This safeguards privacy and allows schools to maintain control over their media assets. Learn more about Vidigami by booking a demo. [https://cms.vidigami.com/bookademoformpage] --- Generated by SignalToAI v1.0.5 For more information: https://vidigami.com/llms.txt ## Page 30: School Marketing Evolution Webinar **Page URL:** https://vidigami.com/2024/09/09/school-marketing-evolution-webinar/ **Summary:** The 'School Marketing Evolution Webinar' focuses on the significant changes in school marketing over the past two decades, highlighting the growing importance of effective marketing strategies to meet the evolving expectations of students and families. The webinar features insights from experts Penny Abrahams and Rob Kodama, discussing key opportunities and successful adaptations schools can make. **Primary Topics:** School Marketing, Educational Trends, Community Engagement **Secondary Topics:** Webinars, Marketing Strategies, Admissions **Semantic Tags:** webinar, school-marketing, marketing-evolution, education-webinar, community-engagement, expert-insights, student-engagement, school-admissions, penny-abrahams, rob-kodama, webinar-highlights, school-community, educational-strategy, digital-marketing-in-education, school-success-strategies **Key Facts:** - The role of school marketing has evolved significantly over the past 20 years. - 45% of schools are missing critical opportunities in their marketing strategy. - Successful school marketing requires community collaboration. **Frequently Asked Questions:** **Q1:** What is the main focus of the School Marketing Evolution Webinar? **A1:** The webinar focuses on the evolution of school marketing over the past 20 years, emphasizing the importance of adapting marketing strategies to meet the growing expectations of students and families. **Q2:** Who are the speakers at the webinar? **A2:** The speakers are Penny Abrahams, Senior Consultant at Independent School Management, and Rob Kodama, an experienced professional in school admissions and marketing with over 20 years in the field. **Q3:** How can schools benefit from attending this webinar? **A3:** Attending the webinar can help schools identify critical opportunities in their marketing strategies and learn successful approaches that leading institutions are implementing to enhance their outreach and engagement. **Q4:** What are some key statistics shared in the webinar? **A4:** One key statistic mentioned is that 45% of schools are missing out on critical marketing opportunities, which underlines the need for effective marketing strategies in today's educational landscape. **Content Type:** webinar promotion **Content Intent:** inform **Target Audience:** Educators, School Administrators, Marketing Professionals in Education ### Full Content source: https://vidigami.com/2024/09/09/school-marketing-evolution-webinar/ content-type: ai-context-data ai-purpose: structured-content-reference last-updated: 2026-03-13T01:52:13.846Z signaltoai-version: 1.0.5 # School Marketing Evolution Webinar **Summary:** The 'School Marketing Evolution Webinar' focuses on the significant changes in school marketing over the past two decades, highlighting the growing importance of effective marketing strategies to meet the evolving expectations of students and families. The webinar features insights from experts Penny Abrahams and Rob Kodama, discussing key opportunities and successful adaptations schools can make. **Primary Topics:** School Marketing, Educational Trends, Community Engagement **Secondary Topics:** Webinars, Marketing Strategies, Admissions **Semantic Tags:** - webinar - school-marketing - marketing-evolution - education-webinar - community-engagement - expert-insights - student-engagement - school-admissions - penny-abrahams - rob-kodama - webinar-highlights - school-community - educational-strategy - digital-marketing-in-education - school-success-strategies **Key Facts:** - The role of school marketing has evolved significantly over the past 20 years. - 45% of schools are missing critical opportunities in their marketing strategy. - Successful school marketing requires community collaboration. **Frequently Asked Questions:** **Q1:** What is the main focus of the School Marketing Evolution Webinar? **A1:** The webinar focuses on the evolution of school marketing over the past 20 years, emphasizing the importance of adapting marketing strategies to meet the growing expectations of students and families. **Q2:** Who are the speakers at the webinar? **A2:** The speakers are Penny Abrahams, Senior Consultant at Independent School Management, and Rob Kodama, an experienced professional in school admissions and marketing with over 20 years in the field. **Q3:** How can schools benefit from attending this webinar? **A3:** Attending the webinar can help schools identify critical opportunities in their marketing strategies and learn successful approaches that leading institutions are implementing to enhance their outreach and engagement. **Q4:** What are some key statistics shared in the webinar? **A4:** One key statistic mentioned is that 45% of schools are missing out on critical marketing opportunities, which underlines the need for effective marketing strategies in today's educational landscape. **Content Type:** webinar promotion **Content Intent:** inform **Target Audience:** Educators, School Administrators, Marketing Professionals in Education **Authority Score:** 0.85 **Trust Indicators:** - Expert speakers with extensive experience - Cited statistics about school marketing effectiveness - Links to professional profiles of speakers --- THE EVOLUTION OF SCHOOL MARKETING WEBINAR Watch Webinar [https://vidigami.com/2024/09/09/school-marketing-evolution-webinar/#formism24] << Back to List THE EVOLUTION OF SCHOOL MARKETING WATCH HIGHLIGHT VIDEO https://vimeo.com/1013686468/905c1aa44a?ts=0&share=copy SCHOOL MARKETING EVOLUTION WEBINAR Over the past 20 years, the role of school marketing has significantly evolved, becoming increasingly essential and multifaceted. As the expectations of students and families have grown, so too has the importance of effective marketing in ensuring the continued success of schools. Today, fostering this success requires a collaborative effort from the entire community. Join Penny Abrahams [https://www.linkedin.com/in/abrahamspenny], Senior Consultant at Independent School Management [https://isminc.com/] (ISM), and Rob Kodama [https://www.linkedin.com/in/rob-kodama-069b984], a seasoned professional with over 20 years of experience in School Admissions and Marketing, as they share their extensive expertise and insights. “The Evolution of School Marketing: What We’ve Learned and Where We’re Headed” Learn why 45% of schools are missing a critical opportunity in their marketing strategy and how the most successful institutions are adapting to modern expectations. FILL OUT THE FORM TO UNLOCK THE FULL WEBINAR --- Generated by SignalToAI v1.0.5 For more information: https://vidigami.com/llms.txt ## Page 31: Slideshow Social Media **Page URL:** https://vidigami.com/slideshow-social-media/ ### Full Content # Slideshow Social Media ## Page 32: The Nostalgia Factor: Strategic Storytelling for Alumni Engagement **Page URL:** https://vidigami.com/the-nostalgia-factor-landing-page/ **Summary:** The webpage promotes a webinar titled 'The Nostalgia Factor: Strategic Storytelling for Alumni Engagement,' which focuses on utilizing storytelling techniques to effectively engage alumni. It provides a link to a live demo and a YouTube video related to the topic. **Primary Topics:** Alumni Engagement, Storytelling, Webinar **Secondary Topics:** Live Demo, Marketing Strategies **Semantic Tags:** landing-page, webinar, alumni-engagement, strategic-storytelling, live-demo, education, marketing-strategy, nonprofit-engagement, storytelling-techniques, audience-engagement, branding, digital-marketing, community-building, virtual-event **Key Facts:** - The webinar focuses on strategic storytelling for alumni engagement. - A live demo is offered to showcase the techniques discussed. - A YouTube video link is provided for further viewing. **Frequently Asked Questions:** **Q1:** What is the 'Nostalgia Factor' webinar about? **A1:** The 'Nostalgia Factor' webinar explores how strategic storytelling can be used to engage alumni effectively. It covers techniques to evoke nostalgia and strengthen alumni connections. **Q2:** How can I attend the webinar? **A2:** You can attend the webinar by registering through the provided link on the webpage. Ensure to check the date and time for the live session. **Q3:** Is there a live demo included in the webinar? **A3:** Yes, the webinar includes a live demo that showcases the storytelling techniques discussed. This practical demonstration aims to provide attendees with actionable insights. **Q4:** Where can I find the video related to the webinar? **A4:** A link to a related YouTube video is provided on the webpage. This video may offer additional insights or a preview of the topics discussed in the webinar. **Q5:** Who is the target audience for this webinar? **A5:** The webinar is aimed at alumni relations professionals, marketers, and educational institutions looking to enhance their engagement strategies with alumni. **Content Type:** webinar promotion **Content Intent:** inform **Target Audience:** Alumni relations professionals, marketers, and educators interested in enhancing alumni engagement strategies. ### Full Content source: https://vidigami.com/the-nostalgia-factor-landing-page/ content-type: ai-context-data ai-purpose: structured-content-reference last-updated: 2026-03-13T01:52:13.140Z signaltoai-version: 1.0.5 # The Nostalgia Factor: Strategic Storytelling for Alumni Engagement **Summary:** The webpage promotes a webinar titled 'The Nostalgia Factor: Strategic Storytelling for Alumni Engagement,' which focuses on utilizing storytelling techniques to effectively engage alumni. It provides a link to a live demo and a YouTube video related to the topic. **Primary Topics:** Alumni Engagement, Storytelling, Webinar **Secondary Topics:** Live Demo, Marketing Strategies **Semantic Tags:** - landing-page - webinar - alumni-engagement - strategic-storytelling - live-demo - education - marketing-strategy - nonprofit-engagement - storytelling-techniques - audience-engagement - branding - digital-marketing - community-building - virtual-event **Key Facts:** - The webinar focuses on strategic storytelling for alumni engagement. - A live demo is offered to showcase the techniques discussed. - A YouTube video link is provided for further viewing. **Frequently Asked Questions:** **Q1:** What is the 'Nostalgia Factor' webinar about? **A1:** The 'Nostalgia Factor' webinar explores how strategic storytelling can be used to engage alumni effectively. It covers techniques to evoke nostalgia and strengthen alumni connections. **Q2:** How can I attend the webinar? **A2:** You can attend the webinar by registering through the provided link on the webpage. Ensure to check the date and time for the live session. **Q3:** Is there a live demo included in the webinar? **A3:** Yes, the webinar includes a live demo that showcases the storytelling techniques discussed. This practical demonstration aims to provide attendees with actionable insights. **Q4:** Where can I find the video related to the webinar? **A4:** A link to a related YouTube video is provided on the webpage. This video may offer additional insights or a preview of the topics discussed in the webinar. **Q5:** Who is the target audience for this webinar? **A5:** The webinar is aimed at alumni relations professionals, marketers, and educational institutions looking to enhance their engagement strategies with alumni. **Content Type:** webinar promotion **Content Intent:** inform **Target Audience:** Alumni relations professionals, marketers, and educators interested in enhancing alumni engagement strategies. **Authority Score:** 0.7 **Trust Indicators:** - live demo - video content --- WEBINAR: THE NOSTALGIA FACTOR: STRATEGIC STORYTELLING FOR ALUMNI ENGAGEMENT https://youtu.be/OVkbeiw89_0 DO YOU WANT TO SEE A LIVE DEMO? --- Generated by SignalToAI v1.0.5 For more information: https://vidigami.com/llms.txt ## Page 33: School Photo Management Software **Page URL:** https://vidigami.com/2025/03/05/school-photo-management-software/ **Semantic Tags:** school-photo-management-software, landing-page, educational-software, digital-asset-management, privacy-compliance, community-engagement, feature-comparison, user-friendly-interface, facial-recognition, secure-storage, workflow-optimization, school-marketing, customizable-permissions, parent-engagement, photo-sharing, student-recognition, school-administration, marketing-identity, digital-yearbooks, data-sovereignty, school-technology ### Full Content source: https://vidigami.com/2025/03/05/school-photo-management-software/ content-type: ai-context-data ai-purpose: structured-content-reference last-updated: 2026-03-13T01:52:13.608Z signaltoai-version: 1.0.5 # School Photo Management Software **Semantic Tags:** - school-photo-management-software - landing-page - educational-software - digital-asset-management - privacy-compliance - community-engagement - feature-comparison - user-friendly-interface - facial-recognition - secure-storage - workflow-optimization - school-marketing - customizable-permissions - parent-engagement - photo-sharing - student-recognition - school-administration - marketing-identity - digital-yearbooks - data-sovereignty - school-technology --- SCHOOL PHOTO MANAGEMENT SOFTWARE << Back to List TL;DR: Vidigami helps schools organize, preserve, and share photos while ensuring privacy and compliance with data regulations. Key features include crowdsourcing photos, centralized media library, user-friendly interfaces, facial recognition for tagging, secure storage, and individual managing consent. Why is school media management software important for educational institutions? School media management software is essential because it helps schools organize, store, and share large volumes of photos while ensuring compliance with privacy regulations like FERPA. It also streamlines workflows, enhances community engagement, and supports storytelling for marketing and institutional identity. Without such systems, schools risk disorganization, privacy breaches, and missed opportunities to leverage visual content effectively. What are the top features to look for in school photo organization software? Prioritize features that address privacy, efficiency, and community engagement tools.  * Ensure compliance with privacy regulations like FERPA, * Offer customizable permission structures * Consent tracking * Secure storage with end-to-end encryption. * Workflow optimization * Automated tagging features * Centralized media libraries * Integration with existing school systems. * Parent-facing portals * Selective sharing options. * A user-friendly interface with mobile accessibility and customizable workflows. How does real-time photo sharing impact student morale and recognition? Real-time photo sharing has a significant positive impact on student morale and recognition by celebrating achievements and fostering a sense of belonging. When students see their photos shared during events, in newsletters, or on school platforms, it highlights their contributions and accomplishments, making them feel valued and appreciated. * This immediate acknowledgment can boost confidence, encourage participation in school activities, and strengthen their connection to the school community.   Real-time sharing allows families and peers to engage with these moments as they happen, creating a supportive environment that reinforces pride and recognition for individual and group successes. Can school photo organizing software help improve community engagement? Yes, it can significantly improve community engagement by fostering stronger connections between schools, students, parents, and other stakeholders.  Sharing photos selectively and securely, enabling parents to access and celebrate their children’s milestones and achievements. Showcasing the vibrancy of school life, making families feel more connected to the community. By making it easier to share and celebrate moments, it strengthens the bond between schools and their communities. How does Vidigami ensure student privacy? Vidigami ensures student privacy through a combination of robust security measures, customizable consent management, and strict compliance with privacy regulations. The platform allows schools to set permission levels for photo access, ensuring that only authorized users can view and/or share content. It employs end-to-end encryption, prevents search engines from indexing media, and stores data securely, often in region-specific locations to comply with data sovereignty laws. School media management software is essential because it helps schools organize, store, and share large volumes of photos while ensuring compliance with privacy regulations like FERPA. It also streamlines workflows, enhances community engagement, and supports storytelling for marketing and institutional identity. Without such systems, schools risk disorganization, privacy breaches, and missed opportunities to leverage visual content effectively. Prioritize features that address privacy, efficiency, and community engagement tools.  * Ensure compliance with privacy regulations like FERPA, * Offer customizable permission structures * Consent tracking * Secure storage with end-to-end encryption. * Workflow optimization * Automated tagging features * Centralized media libraries * Integration with existing school systems. * Parent-facing portals * Selective sharing options. * A user-friendly interface with mobile accessibility and customizable workflows. Real-time photo sharing has a significant positive impact on student morale and recognition by celebrating achievements and fostering a sense of belonging. When students see their photos shared during events, in newsletters, or on school platforms, it highlights their contributions and accomplishments, making them feel valued and appreciated. * This immediate acknowledgment can boost confidence, encourage participation in school activities, and strengthen their connection to the school community.   Real-time sharing allows families and peers to engage with these moments as they happen, creating a supportive environment that reinforces pride and recognition for individual and group successes. Yes, it can significantly improve community engagement by fostering stronger connections between schools, students, parents, and other stakeholders.  Sharing photos selectively and securely, enabling parents to access and celebrate their children’s milestones and achievements. Showcasing the vibrancy of school life, making families feel more connected to the community. By making it easier to share and celebrate moments, it strengthens the bond between schools and their communities. Vidigami ensures student privacy through a combination of robust security measures, customizable consent management, and strict compliance with privacy regulations. The platform allows schools to set permission levels for photo access, ensuring that only authorized users can view and/or share content. It employs end-to-end encryption, prevents search engines from indexing media, and stores data securely, often in region-specific locations to comply with data sovereignty laws. * Empower the school community to preserve, organize, and share children’s photos (precious moments) with authenticity and purpose. * Capture everything from the excitement of school events to the evolution of student projects. * Digital asset management is crucial in organizing and storing large collections of school photos, ensuring that all media is easily accessible and well-organized across different school departments. * Use Vidigami as a digital repository of shared images and videos, fostering pride and strengthening a sense of belonging within the community. Share them on social media and save time everyday. IMAGES AND VIDEOS PLAY A VITAL ROLE IN PRESERVING THESE MEMORIES, ORGANIZING THEM WITH SOFTWARE AND FACIAL RECOGNITION, TO TRANSFORM THEM INTO A LIVING TAPESTRY THAT CELEBRATES THE ESSENCE OF OUR SCHOOL COMMUNITIES. A CANVAS WOVEN WITH VIBRANT THREADS OF COUNTLESS IMAGES AND VIDEO THAT TELL DIFFERENT STORIES. img[https://dzkqwmxzv16vl.cloudfront.net/tapestry.webp] BENEFITS OF MEDIA MANAGEMENT FOR EDUCATIONAL INSTITUTIONS Effective photo management is crucial for educational institutions to enhance the overall school experience, streamline administrative processes, and ensure compliance with data privacy laws.  IMAGES AND VIDEOS FOR INTERNAL USE OR SOCIAL MEDIA. TEACHERS HAVING CONSENT MANAGING CAPABILITIES AND CONTROL. By implementing an application to organize images, schools can focus on numerous benefits that positively impact students, staff, and the entire school community. PRIVACY BY DESIGN TO EMPOWER YOUR SCHOOL. [https://vidigami.com/2024/02/19/authentic-storytelling/] ENHANCING EDUCATIONAL EXPERIENCES A photo management platform plays a vital role in enhancing educational experiences by creating a visual record of school events, activities, and achievements.  This visual documentation preserves memories and also provides the ability for students to share their experiences and stories. The importance of this technology lies in secure control over images, ensuring consent is obtained before sharing or printing, and using the program to streamline photo handling. COMPREHENSIVE MEDIA MANAGEMENT SYSTEM With a comprehensive media management system, schools can easily create digital yearbooks, photo albums, and other memory collections, thereby enriching the school’s digital footprint and online presence. Thereby enriching the school’s digital footprint and online presence. These visual records explore the vibrancy of school life. STREAMLINING ADMINISTRATIVE PROCESSES BY PROTECTING PRIVACY img[https://vidigami.com/wp-content/uploads/2025/03/Streamlining-Administrative-Processes-visual-selection-2.svg] KEY FACTORS IN PHOTO ORGANIZING SOFTWARE TOOLS img[https://vidigami.com/wp-content/uploads/2025/03/Keyfactors-1024x693.webp] USER-FRIENDLY INTERFACE Look for platforms that offers an intuitive design and layout, making it simple for users to find and manage photos. Easy-to-use tools and features, such as drag-and-drop functionality and batch upload and download, can for example significantly enhance the user experience.  CUSTOMIZABLE WORKFLOWS AND PERMISSIONS ALLOW SCHOOLS TO TAILOR THE SOFTWARE TO THEIR SPECIFIC NEEDS, ENSURING THAT THE RIGHT PEOPLE HAVE ACCESS TO THE RIGHT PHOTOS. Investing in the right photo managing technology services not only preserves precious memories but also supports the school’s mission to create a vibrant, connected, and efficient educational environment.  ORGANIZE PHOTOS WITH FACIAL RECOGNITION. img[https://vidigami.com/wp-content/uploads/2025/03/d8c892db-035f-4668-8a36-5561d27c8fbf-1.webp] School Photo Management Software, players at a Lacrosse games. img[https://vidigami.com/wp-content/uploads/2025/03/43f9790f-7c44-4d7d-a251-2f6cdd412556.webp] img[https://vidigami.com/wp-content/uploads/2025/03/88ca7541-5526-4cdc-9575-aaecdb1a466c.webp] CHOOSING THE BEST PHOTO ORGANIZING SOFTWARE Selecting the best photo organizing software for your school can feel overwhelming given the myriad of options available. However, understanding your school’s specific needs can simplify this process. SCHOOL SPECIFIC NEEDS: * Ease of Use: The software should be intuitive and user-friendly, even for those with limited technical skills. This ensures that all members of the school community can navigate and utilize the software effectively. * Scalability: As your school or business grows, so will your collection of photos. Choose software that can handle a large volume of photos and scale with your needs. * Security: Protecting student and staff privacy is paramount. Ensure the software prioritizes security, with robust measures to keep photos safe and accessible only to invited users. * Integration: The software should seamlessly integrate with your school’s existing systems and infrastructure, ensuring a smooth workflow. * Customization: Look for software that offers customization options to align with your school’s specific requirements and branding without compromising security. In the digital age, schools generate a vast amount of digital content, including photos. Organizing these photos effectively is crucial for maintaining a professional online presence and ensuring consistent representation of your school’s brand. img[https://vidigami.com/wp-content/uploads/2025/03/OrganizingSoftware--1024x644.webp] SECURITY & ORGANIZE PHOTOS. PROTECTING STUDENT AND STAFF PRIVACY Protecting the privacy of students and staff is a top priority for schools, especially when it comes to managing photos. img[https://vidigami.com/wp-content/uploads/2025/03/BPhotoprivacy-1024x651.webp] POSITION FOR SUCCESS YEAR-ROUND Reflection and strategic planning are essential year-round. Evaluate, plan, and refine your approach. Equip your team with tools like Vidigami to crowdsource, organize, and showcase your school’s story through high-quality photos. STREAMLINE YOUR EFFORTS, ELEVATE YOUR CAMPAIGNS, AND FOSTER A CULTURE OF CONTINUOUS IMPROVEMENT. RELATED RESOURCES AUSTRALIAN PRIVACY PRINCIPLES [https://www.oaic.gov.au/privacy/australian-privacy-principles] WHAT IS OBJECT RECOGNITION? [https://en.wikipedia.org/wiki/Object_detection] Vidigami is is a registered company with 9ine Certification [https://www.9ine.com/certified-vendor-programme/vidigami]. WHAT CAN VIDIGAMI DO FOR THE LEADERSHIP TEAM? Is Vidigami the right fit for your school? Book a demo and find out BOOK A DEMO --- Generated by SignalToAI v1.0.5 For more information: https://vidigami.com/llms.txt ## Page 34: Pricing **Page URL:** https://vidigami.com/vidigami-pricing/ **Summary:** The Vidigami pricing page outlines a flexible pricing model based on storage and school size, averaging between $8-$16 per student annually. The page encourages potential customers to book a demo and offers customized proposals after a discovery call to better understand their needs. **Primary Topics:** Vidigami pricing, school size, storage **Secondary Topics:** customized proposals, community photo management, discovery call **Semantic Tags:** landing-page, pricing-page, custom-pricing, photo-management-solution, school-size-based-pricing, student-cost, demo-available, education-sector, institutional-solutions, value-based-pricing, target-audience-schools, cost-comparison, webinars-and-blogs, community-photo-management **Key Facts:** - Pricing ranges from $8 to $16 per student annually. - The pricing model is flexible to accommodate various institutions. - Potential customers can book a demo and receive a customized proposal. **Frequently Asked Questions:** **Q1:** How is Vidigami's pricing structured? **A1:** Vidigami's pricing is based on a combination of storage and the size of the school, averaging between $8 and $16 per student annually. This allows for flexibility and accommodates a variety of institutions. **Q2:** Can I get a customized pricing proposal? **A2:** Yes, potential customers can receive a customized pricing proposal after a brief discovery call with Vidigami. This call helps them understand your specific goals and requirements. **Q3:** What kind of institutions can benefit from Vidigami? **A3:** Vidigami's services are designed for schools and educational institutions looking for a community photo management solution that meets their unique needs. **Q4:** What is the process to book a demo? **A4:** You can book a demo by filling out the form on the Vidigami pricing page. This allows you to explore how Vidigami can meet your school's photo management requirements. **Content Type:** informational **Content Intent:** inform **Target Audience:** Schools and educational institutions looking for photo management solutions ### Full Content source: https://vidigami.com/vidigami-pricing/ content-type: ai-context-data ai-purpose: structured-content-reference last-updated: 2026-03-13T01:52:13.977Z signaltoai-version: 1.0.5 # Pricing **Summary:** The Vidigami pricing page outlines a flexible pricing model based on storage and school size, averaging between $8-$16 per student annually. The page encourages potential customers to book a demo and offers customized proposals after a discovery call to better understand their needs. **Primary Topics:** Vidigami pricing, school size, storage **Secondary Topics:** customized proposals, community photo management, discovery call **Semantic Tags:** - landing-page - pricing-page - custom-pricing - photo-management-solution - school-size-based-pricing - student-cost - demo-available - education-sector - institutional-solutions - value-based-pricing - target-audience-schools - cost-comparison - webinars-and-blogs - community-photo-management **Key Facts:** - Pricing ranges from $8 to $16 per student annually. - The pricing model is flexible to accommodate various institutions. - Potential customers can book a demo and receive a customized proposal. **Frequently Asked Questions:** **Q1:** How is Vidigami's pricing structured? **A1:** Vidigami's pricing is based on a combination of storage and the size of the school, averaging between $8 and $16 per student annually. This allows for flexibility and accommodates a variety of institutions. **Q2:** Can I get a customized pricing proposal? **A2:** Yes, potential customers can receive a customized pricing proposal after a brief discovery call with Vidigami. This call helps them understand your specific goals and requirements. **Q3:** What kind of institutions can benefit from Vidigami? **A3:** Vidigami's services are designed for schools and educational institutions looking for a community photo management solution that meets their unique needs. **Q4:** What is the process to book a demo? **A4:** You can book a demo by filling out the form on the Vidigami pricing page. This allows you to explore how Vidigami can meet your school's photo management requirements. **Content Type:** informational **Content Intent:** inform **Target Audience:** Schools and educational institutions looking for photo management solutions **Authority Score:** 0.7 **Trust Indicators:** - customized proposals - discovery call - 9ine Certified Vendor --- PRICING. VIDIGAMI PRICING We base Vidigami pricing on a combination of storage and school size, ranging on average between $8-$16 per student annually. This flexible pricing model allows us to accommodate a wide range of institutions, ensuring that each school gets the most value for its unique needs. We’d be delighted to provide you with a customized proposal after a brief discovery call. During this call, we’ll learn more about your goals and requirements. Fill out the form to find out if Vidigami is the right community photo management solution for you and your school’s needs. BOOK A DEMO Vidigami pricing. Children waving saying hello, and smiling. img[https://dzkqwmxzv16vl.cloudfront.net/pricingsmile.webp] Vidigami pricing. Mobile phone, and championship. img[https://dzkqwmxzv16vl.cloudfront.net/Phonechampion.webp] Check out our webinars [https://vidigami.com/stories-and-webinars/] and blogs [https://vidigami.com/blog/]. Vidigami is a 9ine Certified Vendor. [https://www.9ine.com/newsblog/9ine-consulting-vidigami-to-the-certified-vendor-programme] --- Generated by SignalToAI v1.0.5 For more information: https://vidigami.com/llms.txt ## Page 35: United Soccer Coaches 2026 **Page URL:** https://vidigami.com/2026/01/07/united-soccer-coaches-2026/ **Summary:** The webpage promotes the United Soccer Coaches 2026 event, inviting participants to join the gathering in Philadelphia from January 14-17. It highlights Vidigami's involvement and encourages further engagement through community publishing. **Primary Topics:** United Soccer Coaches 2026, event promotion, community publishing **Secondary Topics:** participant engagement, soccer coaching community **Semantic Tags:** event-page, soccer-coaches-convention, community-publishing, vidigami, sports-events, philadelphia-events, networking-opportunity, coaching-resources, sports-community, event-registration, player-development, sports-conferences, coaching-network, workshops-and-seminars, 2026-events, social-media-engagement **Key Facts:** - Event dates: January 14-17, 2026 - Location: Philadelphia - Vidigami's participation in the event **Frequently Asked Questions:** **Q1:** What is the United Soccer Coaches 2026 event? **A1:** The United Soccer Coaches 2026 event is a gathering for soccer coaches and professionals to engage, learn, and network. It will take place from January 14-17, 2026, in Philadelphia. **Q2:** How can I participate in the United Soccer Coaches 2026? **A2:** Participants can join the event by registering through the United Soccer Coaches Convention website. Details on registration and participation will be provided closer to the event date. **Q3:** What is community publishing mentioned on the page? **A3:** Community publishing refers to the process of sharing and disseminating content within a community, particularly in the context of soccer coaching. It encourages collaboration and sharing of experiences among coaches. **Q4:** Is Vidigami involved in the United Soccer Coaches 2026? **A4:** Yes, Vidigami is proud to be a part of the United Soccer Coaches 2026 event, highlighting their commitment to the soccer coaching community. **Q5:** Where can I find more information about the event? **A5:** More information about the United Soccer Coaches 2026 event can be found on the official United Soccer Coaches Convention website linked in the announcement. **Content Type:** event announcement **Content Intent:** inform **Target Audience:** soccer coaches, sports professionals, and community members interested in soccer coaching ### Full Content source: https://vidigami.com/2026/01/07/united-soccer-coaches-2026/ content-type: ai-context-data ai-purpose: structured-content-reference last-updated: 2026-03-13T01:52:13.170Z signaltoai-version: 1.0.5 # United Soccer Coaches 2026 **Summary:** The webpage promotes the United Soccer Coaches 2026 event, inviting participants to join the gathering in Philadelphia from January 14-17. It highlights Vidigami's involvement and encourages further engagement through community publishing. **Primary Topics:** United Soccer Coaches 2026, event promotion, community publishing **Secondary Topics:** participant engagement, soccer coaching community **Semantic Tags:** - event-page - soccer-coaches-convention - community-publishing - vidigami - sports-events - philadelphia-events - networking-opportunity - coaching-resources - sports-community - event-registration - player-development - sports-conferences - coaching-network - workshops-and-seminars - 2026-events - social-media-engagement **Key Facts:** - Event dates: January 14-17, 2026 - Location: Philadelphia - Vidigami's participation in the event **Frequently Asked Questions:** **Q1:** What is the United Soccer Coaches 2026 event? **A1:** The United Soccer Coaches 2026 event is a gathering for soccer coaches and professionals to engage, learn, and network. It will take place from January 14-17, 2026, in Philadelphia. **Q2:** How can I participate in the United Soccer Coaches 2026? **A2:** Participants can join the event by registering through the United Soccer Coaches Convention website. Details on registration and participation will be provided closer to the event date. **Q3:** What is community publishing mentioned on the page? **A3:** Community publishing refers to the process of sharing and disseminating content within a community, particularly in the context of soccer coaching. It encourages collaboration and sharing of experiences among coaches. **Q4:** Is Vidigami involved in the United Soccer Coaches 2026? **A4:** Yes, Vidigami is proud to be a part of the United Soccer Coaches 2026 event, highlighting their commitment to the soccer coaching community. **Q5:** Where can I find more information about the event? **A5:** More information about the United Soccer Coaches 2026 event can be found on the official United Soccer Coaches Convention website linked in the announcement. **Content Type:** event announcement **Content Intent:** inform **Target Audience:** soccer coaches, sports professionals, and community members interested in soccer coaching **Authority Score:** 0.7 **Trust Indicators:** - partnership with United Soccer Coaches - community engagement invitation --- JOIN US AT UNITED SOCCER COACHES 2026. JAN 14-17 PHILADELPHIA << Back to List Vidigami [https://vidigami.com/] is proud to be part of United Soccer Coaches 2026. [https://unitedsoccercoachesconvention.org/] A PLAYER’S  JOURNEY https://youtube.com/shorts/-s4WtULEVnw WHAT IS COMMUNITY PUBLISHING? LET’S CONTINUE THE CONVERSATION COMMUNITY PUBLISHING SURVEY Loading… --- Generated by SignalToAI v1.0.5 For more information: https://vidigami.com/llms.txt ## Page 36: Celebrate Your Schools Core Values **Page URL:** https://vidigami.com/2024/08/21/celebrate/ **Summary:** The article provides a guide for schools to celebrate their core values through monthly themes, encouraging teachers and students to share photos that represent these values in action. It outlines specific themes for each month and offers tips for engaging students and incentivizing teachers. **Primary Topics:** school values, photo sharing, monthly themes **Secondary Topics:** teacher motivation, student engagement, prizes for participation **Semantic Tags:** landing-page, school-initiative, monthly-themes, core-values, photo-sharing, teacher-engagement, student-involvement, value-demonstration, photo-contest, educational-resources, school-spirit, community-building, values-in-action, engagement-strategies, educators, school-culture **Key Facts:** - Schools often struggle to motivate teachers to share photos. - Ten monthly themes are suggested to align with school values. - Students can participate by identifying values and taking photos. - Prizes can be offered to incentivize teachers. **Frequently Asked Questions:** **Q1:** What are some examples of monthly themes for celebrating school values? **A1:** The article suggests themes such as Stewardship, Imagination, Caring, Belonging, Creativity, Cooperation, Respect, Courage, Teamwork, Challenges, Communication, Sportsmanship, and Curiosity. Schools can choose one theme for each month to align with their core values. **Q2:** How can teachers and students get involved in the photo-sharing activity? **A2:** Teachers can create a container for each month's theme and encourage students to identify and document instances of the value in action. Older students can use devices to take photos, while younger students can point out examples during class discussions. **Q3:** What incentives can be offered to teachers for participating in this initiative? **A3:** Schools can offer prizes such as gift cards, coverage of recess duty, or recognition for various categories like the most creative photo or the best representation of the value. This can help motivate teachers to engage in the activity. **Content Type:** blog post **Content Intent:** inform **Target Audience:** educators and school administrators ### Full Content source: https://vidigami.com/2024/08/21/celebrate/ content-type: ai-context-data ai-purpose: structured-content-reference last-updated: 2026-03-13T01:52:13.859Z signaltoai-version: 1.0.5 # Celebrate Your Schools Core Values **Summary:** The article provides a guide for schools to celebrate their core values through monthly themes, encouraging teachers and students to share photos that represent these values in action. It outlines specific themes for each month and offers tips for engaging students and incentivizing teachers. **Primary Topics:** school values, photo sharing, monthly themes **Secondary Topics:** teacher motivation, student engagement, prizes for participation **Semantic Tags:** - landing-page - school-initiative - monthly-themes - core-values - photo-sharing - teacher-engagement - student-involvement - value-demonstration - photo-contest - educational-resources - school-spirit - community-building - values-in-action - engagement-strategies - educators - school-culture **Key Facts:** - Schools often struggle to motivate teachers to share photos. - Ten monthly themes are suggested to align with school values. - Students can participate by identifying values and taking photos. - Prizes can be offered to incentivize teachers. **Frequently Asked Questions:** **Q1:** What are some examples of monthly themes for celebrating school values? **A1:** The article suggests themes such as Stewardship, Imagination, Caring, Belonging, Creativity, Cooperation, Respect, Courage, Teamwork, Challenges, Communication, Sportsmanship, and Curiosity. Schools can choose one theme for each month to align with their core values. **Q2:** How can teachers and students get involved in the photo-sharing activity? **A2:** Teachers can create a container for each month's theme and encourage students to identify and document instances of the value in action. Older students can use devices to take photos, while younger students can point out examples during class discussions. **Q3:** What incentives can be offered to teachers for participating in this initiative? **A3:** Schools can offer prizes such as gift cards, coverage of recess duty, or recognition for various categories like the most creative photo or the best representation of the value. This can help motivate teachers to engage in the activity. **Content Type:** blog post **Content Intent:** inform **Target Audience:** educators and school administrators **Authority Score:** 0.7 **Trust Indicators:** - practical tips - engagement strategies - examples of themes --- CELEBRATE YOUR SCHOOL’S CORE VALUES WITH MONTHLY THEMES << Back to List Two challenges that many schools face are motivating teachers to take and share photos (especially in middle and high school), and demonstrating the school’s values and mission in action. Create ten themes, one for each month of the year, that align with your mission and/or values. Some examples are: * Stewardship * Imagination * Caring * Belonging * Creativity * Cooperation * Respect * Courage * Teamwork * Challenges * Communication * Sportsmanship * Curiosity Create a Container (folder) with the month and value such as September – Teamwork. Share this with your teachers and ask them to upload photos during the month that demonstrate this value. Here are two tips: * Involve students in this activity, too. For younger students, share with them the value, and what it means. Ask them to point out when they see this value in action. Older students have a “photo-taking device” available to grab and use to take photos. (This can be an iPad, an older phone, or any tablet.) Once a week, the teacher can upload the photos taken on the device to Vidigami. * Offer prizes to teachers (such as gift cards, recess duty coverage, etc.) for different categories during the month. Some examples: most creative, best example of the value, cross grades, most interesting, etc. --- Generated by SignalToAI v1.0.5 For more information: https://vidigami.com/llms.txt ## Page 37: Partners in Mission Conference 2025 **Page URL:** https://vidigami.com/2025/06/16/partners-in-mission-conference-2025/ **Summary:** The Partners in Mission Conference 2025 is set to take place from June 22-26 at the Quincy Marriott Hotel in Boston. This conference focuses on enrollment management and advancement in Catholic education, featuring expert-led sessions on innovative and effective strategies. **Primary Topics:** Catholic education, Enrollment management, Advancement strategies **Secondary Topics:** Conference details, Professional development, Networking opportunities **Semantic Tags:** event, conference, catholic-education, enrollment-management, advancement-management, boston-events, june-2025, registration-information, partners-in-mission, vidigami, professional-development, networking-opportunities, education-conference, learning-experience, summer-institute **Key Facts:** - Date: June 22-26, 2025 - Location: Boston Quincy Marriott Hotel - Focus on enrollment management and advancement for Catholic schools - Led by thought leaders and experts in the field **Frequently Asked Questions:** **Q1:** What is the Partners in Mission Conference? **A1:** The Partners in Mission Conference is an annual event focused on enrollment management and advancement strategies specifically for Catholic schools. It features sessions led by industry experts that cover both innovative and proven techniques to enhance revenue growth and educational mission. **Q2:** When and where does the conference take place? **A2:** The conference is scheduled from June 22-26, 2025, at the Quincy Marriott Hotel in Boston, MA. This venue will host a variety of sessions and networking opportunities for attendees. **Q3:** Who should attend the Partners in Mission Conference? **A3:** The conference is designed for educators, administrators, and professionals involved in Catholic education and enrollment management. It provides valuable insights and networking opportunities for those looking to advance their skills and knowledge in these areas. **Q4:** How can I register for the conference? **A4:** You can register for the Partners in Mission Conference by visiting the registration link provided on the webpage. This will guide you through the process of signing up for the event. **Content Type:** conference announcement **Content Intent:** inform **Target Audience:** Educators, administrators, and professionals in Catholic schools and education management ### Full Content source: https://vidigami.com/2025/06/16/partners-in-mission-conference-2025/ content-type: ai-context-data ai-purpose: structured-content-reference last-updated: 2026-03-13T01:52:13.320Z signaltoai-version: 1.0.5 # Partners in Mission Conference 2025 **Summary:** The Partners in Mission Conference 2025 is set to take place from June 22-26 at the Quincy Marriott Hotel in Boston. This conference focuses on enrollment management and advancement in Catholic education, featuring expert-led sessions on innovative and effective strategies. **Primary Topics:** Catholic education, Enrollment management, Advancement strategies **Secondary Topics:** Conference details, Professional development, Networking opportunities **Semantic Tags:** - event - conference - catholic-education - enrollment-management - advancement-management - boston-events - june-2025 - registration-information - partners-in-mission - vidigami - professional-development - networking-opportunities - education-conference - learning-experience - summer-institute **Key Facts:** - Date: June 22-26, 2025 - Location: Boston Quincy Marriott Hotel - Focus on enrollment management and advancement for Catholic schools - Led by thought leaders and experts in the field **Frequently Asked Questions:** **Q1:** What is the Partners in Mission Conference? **A1:** The Partners in Mission Conference is an annual event focused on enrollment management and advancement strategies specifically for Catholic schools. It features sessions led by industry experts that cover both innovative and proven techniques to enhance revenue growth and educational mission. **Q2:** When and where does the conference take place? **A2:** The conference is scheduled from June 22-26, 2025, at the Quincy Marriott Hotel in Boston, MA. This venue will host a variety of sessions and networking opportunities for attendees. **Q3:** Who should attend the Partners in Mission Conference? **A3:** The conference is designed for educators, administrators, and professionals involved in Catholic education and enrollment management. It provides valuable insights and networking opportunities for those looking to advance their skills and knowledge in these areas. **Q4:** How can I register for the conference? **A4:** You can register for the Partners in Mission Conference by visiting the registration link provided on the webpage. This will guide you through the process of signing up for the event. **Content Type:** conference announcement **Content Intent:** inform **Target Audience:** Educators, administrators, and professionals in Catholic schools and education management **Authority Score:** 0.85 **Trust Indicators:** - expert opinion - reputable hosting organization - registration link provided --- JOIN US AT PARTNERS IN MISSION 2025. JUNE 22-26 BOSTON QUINCY MARRIOTT HOTEL << Back to List Vidigami [https://vidigami.com/] is proud to be part of Partners in Mission, Boston. [https://www.partnersinmission.com/education-programs/conferences] THE NATIONAL ADVANCEMENT/ENROLLMENT MANAGEMENT SUMMER INSTITUTE FOR CATHOLIC SCHOOLSTM Every June, in a whirlwind of energy, discovery, and intense learning, the thought leaders and experts who make up the Partners in Mission team, teach conference attendees cutting-edge and tried-and-true techniques in both Enrollment Management and Advancement. These theories and best practices drive strategic revenue growth and advance the mission of Catholic education. Register here. [https://whova.com/portal/registration/fbqDfsfAm0cfm5npf-Xw/] --- Generated by SignalToAI v1.0.5 For more information: https://vidigami.com/llms.txt ## Page 38: Finalsite University Conference 2024. **Page URL:** https://vidigami.com/2024/06/05/finalsite-university/ **Summary:** The webpage promotes the Finalsite University Conference 2024, which will take place from June 20-22 at Gilman School in Baltimore, MD. It highlights the involvement of Vidigami and emphasizes the conference's focus on providing independent schools with innovative strategies and resources. **Primary Topics:** Finalsite University Conference, Independent Schools **Secondary Topics:** Vidigami, Educational Strategies, User Conference **Semantic Tags:** event, educational-conference, finalsite-university, independent-schools, vidigami, baltimore, networking-opportunity, educational-technology, user-conference, professional-development, june-2024, gilman-school, conference-agenda, educational-resources, community-engagement **Key Facts:** - Conference dates: June 20-22, 2024 - Location: Gilman School, Baltimore, MD - Focus on equipping independent schools with resources and strategies - Personalized experience promised at the conference **Frequently Asked Questions:** **Q1:** What is Finalsite University Conference? **A1:** Finalsite University Conference is an annual user conference dedicated to independent schools. It focuses on providing resources and innovative strategies to help schools adapt to the evolving educational landscape. **Q2:** When and where will the conference take place? **A2:** The conference is scheduled for June 20-22, 2024, at Gilman School in Baltimore, Maryland. **Q3:** Who is organizing the Finalsite University Conference? **A3:** The conference is organized by Finalsite, a company dedicated to supporting independent schools with the necessary tools and strategies for educational advancement. **Q4:** What can attendees expect from the conference? **A4:** Attendees can expect a personalized experience that includes access to innovative strategies and resources tailored for independent schools. The conference aims to equip participants with the knowledge needed to shape the future of education. **Content Type:** informational **Content Intent:** inform **Target Audience:** Independent school administrators, educators, and stakeholders ### Full Content source: https://vidigami.com/2024/06/05/finalsite-university/ content-type: ai-context-data ai-purpose: structured-content-reference last-updated: 2026-03-13T01:52:13.949Z signaltoai-version: 1.0.5 # Finalsite University Conference 2024. **Summary:** The webpage promotes the Finalsite University Conference 2024, which will take place from June 20-22 at Gilman School in Baltimore, MD. It highlights the involvement of Vidigami and emphasizes the conference's focus on providing independent schools with innovative strategies and resources. **Primary Topics:** Finalsite University Conference, Independent Schools **Secondary Topics:** Vidigami, Educational Strategies, User Conference **Semantic Tags:** - event - educational-conference - finalsite-university - independent-schools - vidigami - baltimore - networking-opportunity - educational-technology - user-conference - professional-development - june-2024 - gilman-school - conference-agenda - educational-resources - community-engagement **Key Facts:** - Conference dates: June 20-22, 2024 - Location: Gilman School, Baltimore, MD - Focus on equipping independent schools with resources and strategies - Personalized experience promised at the conference **Frequently Asked Questions:** **Q1:** What is Finalsite University Conference? **A1:** Finalsite University Conference is an annual user conference dedicated to independent schools. It focuses on providing resources and innovative strategies to help schools adapt to the evolving educational landscape. **Q2:** When and where will the conference take place? **A2:** The conference is scheduled for June 20-22, 2024, at Gilman School in Baltimore, Maryland. **Q3:** Who is organizing the Finalsite University Conference? **A3:** The conference is organized by Finalsite, a company dedicated to supporting independent schools with the necessary tools and strategies for educational advancement. **Q4:** What can attendees expect from the conference? **A4:** Attendees can expect a personalized experience that includes access to innovative strategies and resources tailored for independent schools. The conference aims to equip participants with the knowledge needed to shape the future of education. **Content Type:** informational **Content Intent:** inform **Target Audience:** Independent school administrators, educators, and stakeholders **Authority Score:** 0.8 **Trust Indicators:** - partnership with Vidigami - focus on innovative strategies - dedication to educational advancement --- JOIN US AT FINALSITE UNIVERSITY 2024. JUNE 20-22 GILMAN SCHOOL, BALTIMORE, MD << Back to List Vidigami [https://vidigami.com/] is proud to be part of Finalsite University 2024. [https://www.finalsiteuniversity.com/indy-home] FINALSITE UNIVERSITY – INDEPENDENT SCHOOLS + VIDIGAMI. Finalsite is dedicated to equipping independent schools with the knowledge, resources, and innovative strategies needed to not only keep pace with the evolving educational environment but to shape its future. That’s why this year’s Finalsite University user conference promises an even more personalized experience! img[https://vidigami.com/wp-content/uploads/2024/02/Vidigami_BookADemo_Button_Orange2.svg] --- Generated by SignalToAI v1.0.5 For more information: https://vidigami.com/llms.txt ## Page 39: Book a Meeting **Page URL:** https://vidigami.com/book-a-meeting/ **Summary:** This webpage provides a straightforward option for users to schedule a meeting with Vidigami. It emphasizes the ease of booking a meeting, likely to facilitate discussions regarding their services or inquiries. **Primary Topics:** meeting scheduling, customer engagement **Secondary Topics:** service inquiries, user experience **Semantic Tags:** landing-page, meeting-booking, call-to-action, user-engagement, service-offering, scheduling-tool, business-services, virtual-meeting, customer-support, appointment-setting **Key Facts:** - Users can book a meeting easily - The page is focused on facilitating discussions **Frequently Asked Questions:** **Q1:** How do I book a meeting on this page? **A1:** To book a meeting, simply click on the scheduling link or button provided on the webpage. You will be guided through the process to select a date and time that suits you. **Q2:** What types of meetings can I book? **A2:** The meetings available for booking typically include consultations about Vidigami's services, product demos, or general inquiries. Specific options may vary based on current offerings. **Q3:** Is there a cost associated with booking a meeting? **A3:** Booking a meeting with Vidigami is usually free of charge, aimed at facilitating discussions about their services and how they can assist you. **Q4:** Can I reschedule or cancel my meeting? **A4:** Yes, users are generally allowed to reschedule or cancel their meetings. Details on how to do this should be provided in the confirmation email or on the scheduling platform. **Q5:** Who will I be meeting with? **A5:** The meeting will likely be with a representative from Vidigami, which could be a sales consultant or a support team member, depending on your inquiry. **Content Type:** informational **Content Intent:** inform **Target Audience:** Potential customers and clients of Vidigami ### Full Content source: https://vidigami.com/book-a-meeting/ content-type: ai-context-data ai-purpose: structured-content-reference last-updated: 2026-03-13T01:52:13.298Z signaltoai-version: 1.0.5 # Book a Meeting **Summary:** This webpage provides a straightforward option for users to schedule a meeting with Vidigami. It emphasizes the ease of booking a meeting, likely to facilitate discussions regarding their services or inquiries. **Primary Topics:** meeting scheduling, customer engagement **Secondary Topics:** service inquiries, user experience **Semantic Tags:** - landing-page - meeting-booking - call-to-action - user-engagement - service-offering - scheduling-tool - business-services - virtual-meeting - customer-support - appointment-setting **Key Facts:** - Users can book a meeting easily - The page is focused on facilitating discussions **Frequently Asked Questions:** **Q1:** How do I book a meeting on this page? **A1:** To book a meeting, simply click on the scheduling link or button provided on the webpage. You will be guided through the process to select a date and time that suits you. **Q2:** What types of meetings can I book? **A2:** The meetings available for booking typically include consultations about Vidigami's services, product demos, or general inquiries. Specific options may vary based on current offerings. **Q3:** Is there a cost associated with booking a meeting? **A3:** Booking a meeting with Vidigami is usually free of charge, aimed at facilitating discussions about their services and how they can assist you. **Q4:** Can I reschedule or cancel my meeting? **A4:** Yes, users are generally allowed to reschedule or cancel their meetings. Details on how to do this should be provided in the confirmation email or on the scheduling platform. **Q5:** Who will I be meeting with? **A5:** The meeting will likely be with a representative from Vidigami, which could be a sales consultant or a support team member, depending on your inquiry. **Content Type:** informational **Content Intent:** inform **Target Audience:** Potential customers and clients of Vidigami **Authority Score:** 0.6 **Trust Indicators:** - user-friendly interface - clear call-to-action --- BOOK A MEETING --- Generated by SignalToAI v1.0.5 For more information: https://vidigami.com/llms.txt ## Page 40: ATLIS Annual Conference 2025 **Page URL:** https://vidigami.com/2025/03/17/atlis-annual-conference-2025/ **Summary:** The ATLIS Annual Conference 2025, hosted by the Association of Technology Leaders in Independent Schools, will be held from April 27th to 30th in Atlanta, Georgia. The conference focuses on professional development and networking for technology professionals in independent schools, featuring sessions on IT, cybersecurity, ed tech, and leadership development. **Primary Topics:** ATLIS Annual Conference, Technology in Independent Schools, Professional Development, Networking **Secondary Topics:** IT, Cybersecurity, Educational Technology, Leadership Development **Semantic Tags:** event-page, atlantic-conference-2025, technology-conference, professional-development, networking-event, independent-schools, it-and-cybersecurity, edtech, leadership-development, conference-networking, atlanta-georgia, education-technology, 2025-events, technology-leaders, school-technology-strategy **Key Facts:** - Event dates: April 27th - 30th, 2025 - Location: Atlanta, Georgia - Focus on technology professionals in independent schools - Sessions covering IT, cybersecurity, ed tech, and leadership **Frequently Asked Questions:** **Q1:** What is the ATLIS Annual Conference? **A1:** The ATLIS Annual Conference is a gathering organized by the Association of Technology Leaders in Independent Schools, aimed at providing professional development and networking opportunities for technology professionals working in independent schools. **Q2:** When and where will the conference take place? **A2:** The conference will take place from April 27th to 30th, 2025, in Atlanta, Georgia. **Q3:** What topics will be covered during the conference? **A3:** The conference will feature sessions on various important topics including IT, cybersecurity, educational technology, and leadership development, all tailored for the unique needs of independent schools. **Q4:** Who should attend the ATLIS Annual Conference? **A4:** The conference is designed for technology professionals in independent schools, including IT leaders, educators interested in technology integration, and those involved in leadership roles within school systems. **Content Type:** event announcement **Content Intent:** inform **Target Audience:** Technology professionals in independent schools ### Full Content source: https://vidigami.com/2025/03/17/atlis-annual-conference-2025/ content-type: ai-context-data ai-purpose: structured-content-reference last-updated: 2026-03-13T01:52:13.570Z signaltoai-version: 1.0.5 # ATLIS Annual Conference 2025 **Summary:** The ATLIS Annual Conference 2025, hosted by the Association of Technology Leaders in Independent Schools, will be held from April 27th to 30th in Atlanta, Georgia. The conference focuses on professional development and networking for technology professionals in independent schools, featuring sessions on IT, cybersecurity, ed tech, and leadership development. **Primary Topics:** ATLIS Annual Conference, Technology in Independent Schools, Professional Development, Networking **Secondary Topics:** IT, Cybersecurity, Educational Technology, Leadership Development **Semantic Tags:** - event-page - atlantic-conference-2025 - technology-conference - professional-development - networking-event - independent-schools - it-and-cybersecurity - edtech - leadership-development - conference-networking - atlanta-georgia - education-technology - 2025-events - technology-leaders - school-technology-strategy **Key Facts:** - Event dates: April 27th - 30th, 2025 - Location: Atlanta, Georgia - Focus on technology professionals in independent schools - Sessions covering IT, cybersecurity, ed tech, and leadership **Frequently Asked Questions:** **Q1:** What is the ATLIS Annual Conference? **A1:** The ATLIS Annual Conference is a gathering organized by the Association of Technology Leaders in Independent Schools, aimed at providing professional development and networking opportunities for technology professionals working in independent schools. **Q2:** When and where will the conference take place? **A2:** The conference will take place from April 27th to 30th, 2025, in Atlanta, Georgia. **Q3:** What topics will be covered during the conference? **A3:** The conference will feature sessions on various important topics including IT, cybersecurity, educational technology, and leadership development, all tailored for the unique needs of independent schools. **Q4:** Who should attend the ATLIS Annual Conference? **A4:** The conference is designed for technology professionals in independent schools, including IT leaders, educators interested in technology integration, and those involved in leadership roles within school systems. **Content Type:** event announcement **Content Intent:** inform **Target Audience:** Technology professionals in independent schools **Authority Score:** 0.8 **Trust Indicators:** - official event by ATLIS - focus on professional development --- VIDIGAMI AT THE 2025 ATLIS ANNUAL CONFERENCE. APR. 27TH – 30TH, 2025 << Back to List JOIN US AT TABLE 60 img[https://vidigami.com/wp-content/uploads/2025/03/atlis2025.webp] ATLIS (Association of Technology Leaders in Independent Schools) Annual Conference takes place in Atlanta, Georgia.  It’s a gathering specifically dedicated to the professional development and networking of technology professionals – all with an independent school focus. This year the sessions will cover important topics in the realms of IT and cybersecurity, ed tech, leadership development, and more. This is the conference that will help keep your school’s technology strategy ahead of the curve in a rapidly-advancing world. --- Generated by SignalToAI v1.0.5 For more information: https://vidigami.com/llms.txt ## Page 41: To be a Great Storyteller, First Be a Great Collector of Stories **Page URL:** https://vidigami.com/2025/03/03/to-be-a-great-storyteller-first-be-a-great-collector-of-stories/ **Summary:** This webpage discusses the importance of collecting meaningful stories to enhance storytelling, particularly in the context of school retention and enrollment marketing. It promotes a webinar that provides tools and strategies for schools to empower their community members to share stories effectively. **Primary Topics:** storytelling, story collection, school marketing **Secondary Topics:** community engagement, data privacy, ROI measurement **Semantic Tags:** webinar, storytelling, school-marketing, content-creation, community-engagement, photo-management, data-privacy, roi-measurement, student-ambassadors, parent-photographers, teacher-inspiration, enrollment-strategies, story-collection-tools, event-documentation, authentic-storytelling **Key Facts:** - Photos are essential building blocks for storytelling. - The webinar offers tools for organizing and sharing stories. - It addresses consent management and data privacy issues. - The importance of making storytelling accessible to the entire school community. **Frequently Asked Questions:** **Q1:** What is the main focus of the webinar? **A1:** The webinar focuses on how to empower storytellers in schools by providing them with tools and strategies for collecting and sharing meaningful stories that can enhance school marketing efforts. **Q2:** How can schools benefit from collecting stories? **A2:** Collecting stories can help schools improve retention and enrollment by showcasing authentic experiences and building a community that engages parents, teachers, and students alike. **Q3:** What tools are discussed in the webinar for story collection? **A3:** The webinar discusses various tools for organizing photos, managing consent and data privacy, and creating a central place for stories to be shared easily by community members. **Q4:** How does the webinar address data privacy? **A4:** The webinar includes discussions on consent management and data privacy, making it easier for schools to navigate the complexities of sharing stories while protecting individual rights. **Q5:** What are the expected outcomes from attending the webinar? **A5:** Participants can expect to learn strategies for enhancing storytelling within their school communities, improve marketing efforts, and ultimately become ambassadors for their school through effective story collection. **Content Type:** webinar promotion **Content Intent:** inform **Target Audience:** educators, school administrators, marketing professionals in education ### Full Content source: https://vidigami.com/2025/03/03/to-be-a-great-storyteller-first-be-a-great-collector-of-stories/ content-type: ai-context-data ai-purpose: structured-content-reference last-updated: 2026-03-13T01:52:13.657Z signaltoai-version: 1.0.5 # To be a Great Storyteller, First Be a Great Collector of Stories **Summary:** This webpage discusses the importance of collecting meaningful stories to enhance storytelling, particularly in the context of school retention and enrollment marketing. It promotes a webinar that provides tools and strategies for schools to empower their community members to share stories effectively. **Primary Topics:** storytelling, story collection, school marketing **Secondary Topics:** community engagement, data privacy, ROI measurement **Semantic Tags:** - webinar - storytelling - school-marketing - content-creation - community-engagement - photo-management - data-privacy - roi-measurement - student-ambassadors - parent-photographers - teacher-inspiration - enrollment-strategies - story-collection-tools - event-documentation - authentic-storytelling **Key Facts:** - Photos are essential building blocks for storytelling. - The webinar offers tools for organizing and sharing stories. - It addresses consent management and data privacy issues. - The importance of making storytelling accessible to the entire school community. **Frequently Asked Questions:** **Q1:** What is the main focus of the webinar? **A1:** The webinar focuses on how to empower storytellers in schools by providing them with tools and strategies for collecting and sharing meaningful stories that can enhance school marketing efforts. **Q2:** How can schools benefit from collecting stories? **A2:** Collecting stories can help schools improve retention and enrollment by showcasing authentic experiences and building a community that engages parents, teachers, and students alike. **Q3:** What tools are discussed in the webinar for story collection? **A3:** The webinar discusses various tools for organizing photos, managing consent and data privacy, and creating a central place for stories to be shared easily by community members. **Q4:** How does the webinar address data privacy? **A4:** The webinar includes discussions on consent management and data privacy, making it easier for schools to navigate the complexities of sharing stories while protecting individual rights. **Q5:** What are the expected outcomes from attending the webinar? **A5:** Participants can expect to learn strategies for enhancing storytelling within their school communities, improve marketing efforts, and ultimately become ambassadors for their school through effective story collection. **Content Type:** webinar promotion **Content Intent:** inform **Target Audience:** educators, school administrators, marketing professionals in education **Authority Score:** 0.8 **Trust Indicators:** - expert opinion - webinar format - community engagement strategies --- TO BE A GREAT STORYTELLER, FIRST BE A GREAT COLLECTOR OF STORIES. Watch Webinar [https://vidigami.com/2025/03/03/to-be-a-great-storyteller-first-be-a-great-collector-of-stories/#formfeb25] << Back to List TO BE A GREAT STORYTELLER, FIRST BE A GREAT COLLECTOR OF STORIES. WATCH HIGHLIGHT VIDEO https://vimeo.com/1062947405?share=copy Elevate your school’s retention and enrollment marketing through the power of authentic storytelling. In this Vidigami webinar, learn how to empower your storytellers with the tools for collecting meaningful stories: From inspiring teachers to share, to building a crowd of parent photographers at every event, to promoting a channel that showcases school life through the student lens. We’ll unpack tools and ideas to help you get started: * Photos are the building blocks of your stories. Let’s get them organized!  * Make it easy for everyone to share their stories to ONE central place.   * Consent management and data privacy made simple. * Measuring your ROI   Keeping up with the demand for meaningful content starts with you. Be a great collector of stories by empowering storytellers.  Help every member of your community become an ambassador for your school. FILL OUT THE FORM TO UNLOCK THE FULL WEBINAR --- Generated by SignalToAI v1.0.5 For more information: https://vidigami.com/llms.txt ## Page 42: How is Vidigami different from Google Drive and SmugMug **Page URL:** https://vidigami.com/2024/12/12/how-is-vidigami-different-from-google-drive-and-smugmug/ **Summary:** This webpage explains how Vidigami differentiates itself from Google Drive and SmugMug by focusing on the unique media management needs of schools. Unlike general storage solutions, Vidigami offers features tailored for educational institutions, such as consent management, data privacy, and collaborative tools for organizing and sharing photos. **Primary Topics:** Media management for schools, Comparison of Vidigami, Google Drive, and SmugMug **Secondary Topics:** Photo organization, Data privacy, User consent management, Community engagement **Semantic Tags:** landing-page, product-comparison, media-management, school-solutions, photo-organization, user-privacy, content-sharing, collaborative-tools, educational-technology, target-audience-schools, vidigami, google-drive-comparison, smugmug-comparison, mobile-app, content-management, user-consent, photo-sharing **Key Facts:** - Vidigami is designed specifically for schools, addressing unique media management challenges. - Google Drive does not provide tagging or organizing features for visual content. - SmugMug focuses on selling photos and lacks features necessary for systematic media management in schools. - Vidigami allows schools to control content sharing and manage user access according to policies. - Vidigami offers a mobile app for easy access and management of photos. **Frequently Asked Questions:** **Q1:** What makes Vidigami a better choice for schools compared to Google Drive? **A1:** Vidigami is specifically designed for schools and offers features that cater to educational needs, such as user consent management, data privacy, and collaborative tools for sharing and organizing media. In contrast, Google Drive lacks tagging and organization features for visual content, making it less suitable for managing school photos. **Q2:** How does Vidigami ensure data privacy for schools? **A2:** Vidigami addresses data privacy by allowing schools to set permissions for who can view, download, or upload photos. This ensures that sensitive information is protected and that only authorized users have access to specific content, which is crucial for maintaining privacy in educational environments. **Q3:** Can Vidigami be used on mobile devices? **A3:** Yes, Vidigami has a mobile app available for both Android and Apple devices, allowing users to access, manage, and share photos on the go. This mobile capability enhances convenience for educators and students who need to engage with school media from their phones. **Q4:** What features does Vidigami offer for photo organization? **A4:** Vidigami provides tools for centralizing, organizing, and sharing school photos, making it easy for marketing teams to find images for communications and for teachers to access photos for projects. It facilitates community engagement by allowing everyone in the school to contribute to and benefit from shared media. **Q5:** Is Vidigami suitable for individual users or only for schools? **A5:** Vidigami is primarily designed for schools and educational institutions, focusing on their specific media management needs. While individuals can use it, its features are tailored towards collaborative environments where user consent and data privacy are essential. **Content Type:** article **Content Intent:** inform **Target Audience:** Educators, school administrators, and marketing teams in educational institutions ### Full Content source: https://vidigami.com/2024/12/12/how-is-vidigami-different-from-google-drive-and-smugmug/ content-type: ai-context-data ai-purpose: structured-content-reference last-updated: 2026-03-13T01:52:13.749Z signaltoai-version: 1.0.5 # How is Vidigami different from Google Drive and SmugMug **Summary:** This webpage explains how Vidigami differentiates itself from Google Drive and SmugMug by focusing on the unique media management needs of schools. Unlike general storage solutions, Vidigami offers features tailored for educational institutions, such as consent management, data privacy, and collaborative tools for organizing and sharing photos. **Primary Topics:** Media management for schools, Comparison of Vidigami, Google Drive, and SmugMug **Secondary Topics:** Photo organization, Data privacy, User consent management, Community engagement **Semantic Tags:** - landing-page - product-comparison - media-management - school-solutions - photo-organization - user-privacy - content-sharing - collaborative-tools - educational-technology - target-audience-schools - vidigami - google-drive-comparison - smugmug-comparison - mobile-app - content-management - user-consent - photo-sharing **Key Facts:** - Vidigami is designed specifically for schools, addressing unique media management challenges. - Google Drive does not provide tagging or organizing features for visual content. - SmugMug focuses on selling photos and lacks features necessary for systematic media management in schools. - Vidigami allows schools to control content sharing and manage user access according to policies. - Vidigami offers a mobile app for easy access and management of photos. **Frequently Asked Questions:** **Q1:** What makes Vidigami a better choice for schools compared to Google Drive? **A1:** Vidigami is specifically designed for schools and offers features that cater to educational needs, such as user consent management, data privacy, and collaborative tools for sharing and organizing media. In contrast, Google Drive lacks tagging and organization features for visual content, making it less suitable for managing school photos. **Q2:** How does Vidigami ensure data privacy for schools? **A2:** Vidigami addresses data privacy by allowing schools to set permissions for who can view, download, or upload photos. This ensures that sensitive information is protected and that only authorized users have access to specific content, which is crucial for maintaining privacy in educational environments. **Q3:** Can Vidigami be used on mobile devices? **A3:** Yes, Vidigami has a mobile app available for both Android and Apple devices, allowing users to access, manage, and share photos on the go. This mobile capability enhances convenience for educators and students who need to engage with school media from their phones. **Q4:** What features does Vidigami offer for photo organization? **A4:** Vidigami provides tools for centralizing, organizing, and sharing school photos, making it easy for marketing teams to find images for communications and for teachers to access photos for projects. It facilitates community engagement by allowing everyone in the school to contribute to and benefit from shared media. **Q5:** Is Vidigami suitable for individual users or only for schools? **A5:** Vidigami is primarily designed for schools and educational institutions, focusing on their specific media management needs. While individuals can use it, its features are tailored towards collaborative environments where user consent and data privacy are essential. **Content Type:** article **Content Intent:** inform **Target Audience:** Educators, school administrators, and marketing teams in educational institutions **Authority Score:** 0.85 **Trust Indicators:** - cited sources - specific use cases - user testimonials - expert opinion --- HOW IS VIDIGAMI DIFFERENT FROM GOOGLE DRIVE AND SMUGMUG. << Back to List How is Vidigami different from Google Drive and Smugmug.  In this post we will explain. The first thing to remember is that Vidigami is a community media management platform design for schools. HOW IS VIDIGAMI DIFFERENT FROM GOOGLE DRIVE AND SMUGMUG GOOGLE DRIVE Stores files and, while convenient for saving them, doesn’t tag, organize, or display visual content. The same limitations apply to OneDrive, Dropbox, and other file storage solutions. SMUGMUG Is a consumer photo management application. Focuses primarily on selling photos, not on collaborative media management. While it allows users to set a password to protect photos online, it does not support consent management or user privacy [https://www.smugmug.com/about/privacy]. It also lacks tagging and search features. Smugmug isn’t a digital asset management system and doesn’t meet the requirements of schools. VIDIGAMI Vidigami understands that schools face unique challenges with media management. Schools need tools that go beyond simply organizing and storing photos. They also require solutions that address data privacy, user consent, and the impact of sharing content within a school community. Gain the ability to control content and manage user access according to your policies. This makes Vidigami the top choice for photo organization in schools [https://vidigami.com/2023/12/12/best-photo-organizing-software-for-schools/]. How is Vidigami different. Collage of group photos of an all-girls soccer team, showing players posing together before a game, in action shots while playing, and proudly displaying medals. Some players are in uniform on the field, and others are celebrating victories. img[https://dzkqwmxzv16vl.cloudfront.net/Gallerypost.webp] * Everyone has photos, and everyone has a reason to keep them. * Vidigami helps schools centralize, organize, and share the tens of thousands of photos taken each year. * Marketing teams can quickly find photos for communications and websites. * Teachers [https://vimeo.com/949728517] can access photos for projects. * Students can gather photos for portfolios as they apply for programs and scholarships. It is easy to tell your story with Vidigami. [https://vidigami.com/2024/01/16/telling-your-story/] How is Vidigami different. A dialogue box with options to share a slideshow, showing buttons for ‘Copy Link,’ ‘Facebook,’ ‘Twitter,’ ‘Email,’ and ‘Embed,’ allowing users to easily distribute the slideshow through various platforms. img[https://dzkqwmxzv16vl.cloudfront.net/sharingpost.webp] How is Vidigami different. Vidigami dialogue box displaying options to report media, with choices to flag content as duplicate, opt out, poor quality, unsuitable, or other, providing users with feedback and content management tools. img[https://dzkqwmxzv16vl.cloudfront.net/Report%20Media.webp] Schools can easily set permissions to let students, staff, and parents view, download, or upload photos from specific pages or albums. Using Vidigami allows the entire community to benefit from the powerful stories these photos tell. No more photos on isolated drives and applications.  Easily centralize your media while building community engagement. VIDIGAMI MOBILE APP A mobile app for both Android and Apple devices. The app makes it easy to access and manage photos on the go. You can organize, share, and engage with school media from your phone. Watch the video below for details. https://vimeo.com/990242660 LIKE WHAT YOU SEE? CHECK OUT EVEN MORE DETAILS BY BOOKING A DEMO: img[https://vidigami.com/wp-content/uploads/2024/02/Vidigami_BookADemo_Button_Orange2.svg] --- Generated by SignalToAI v1.0.5 For more information: https://vidigami.com/llms.txt ## Page 43: Easily Create Slideshows **Page URL:** https://vidigami.com/2024/08/06/easily-create-slideshows/ **Summary:** This article provides guidance on how to easily create slideshows for school events by organizing photos throughout the year. It suggests setting up dedicated folders for different classes and years to streamline the slideshow creation process, leveraging the Vidigami platform for photo curation. **Primary Topics:** Creating slideshows, Photo organization, School events **Secondary Topics:** Media management systems, Photo curation, Best of collections **Semantic Tags:** blog-post, slideshow-creation, photo-management, media-organization, year-end-recap, school-events, curated-collections, user-contributed-content, photo-curation, best-of-collection, educational-tools, event-highlights, school-marketing, engagement-tips, class-of-collections, photo-sharing **Key Facts:** - Creating a 'Best of 2024/25' folder can help organize photos for easy access. - Photos can be curated throughout the year for different classes. - Vidigami allows users to create collections and access them across years. **Frequently Asked Questions:** **Q1:** What is the best way to organize photos for a slideshow? **A1:** The best way to organize photos for a slideshow is to create dedicated folders for each class and year. By setting up a 'Best of' folder and regularly adding photos throughout the year, you can ensure that all the images needed for the slideshow are easily accessible. **Q2:** How can Vidigami help in creating slideshows? **A2:** Vidigami allows users to create curated collections of photos, making it easier to manage and compile images for slideshows. Users can simply click and add photos to their collections, which remain accessible year after year. **Q3:** Can parents help with photo curation? **A3:** Yes, parents can assist with photo curation by uploading their favorite photos directly into the 'Best of' folder or by curating the best photos throughout the year if they have access to the photo containers. **Q4:** What are some tips for collecting photos for a slideshow? **A4:** Encourage users to upload their favorite photos directly into a designated folder and consider enlisting the help of Room Parents to curate images. This collaborative effort can enrich the slideshow with diverse perspectives. **Content Type:** tutorial **Content Intent:** inform **Target Audience:** School staff, including secretaries, receptionists, and marketing associates ### Full Content source: https://vidigami.com/2024/08/06/easily-create-slideshows/ content-type: ai-context-data ai-purpose: structured-content-reference last-updated: 2026-03-13T01:52:13.872Z signaltoai-version: 1.0.5 # Easily Create Slideshows **Summary:** This article provides guidance on how to easily create slideshows for school events by organizing photos throughout the year. It suggests setting up dedicated folders for different classes and years to streamline the slideshow creation process, leveraging the Vidigami platform for photo curation. **Primary Topics:** Creating slideshows, Photo organization, School events **Secondary Topics:** Media management systems, Photo curation, Best of collections **Semantic Tags:** - blog-post - slideshow-creation - photo-management - media-organization - year-end-recap - school-events - curated-collections - user-contributed-content - photo-curation - best-of-collection - educational-tools - event-highlights - school-marketing - engagement-tips - class-of-collections - photo-sharing **Key Facts:** - Creating a 'Best of 2024/25' folder can help organize photos for easy access. - Photos can be curated throughout the year for different classes. - Vidigami allows users to create collections and access them across years. **Frequently Asked Questions:** **Q1:** What is the best way to organize photos for a slideshow? **A1:** The best way to organize photos for a slideshow is to create dedicated folders for each class and year. By setting up a 'Best of' folder and regularly adding photos throughout the year, you can ensure that all the images needed for the slideshow are easily accessible. **Q2:** How can Vidigami help in creating slideshows? **A2:** Vidigami allows users to create curated collections of photos, making it easier to manage and compile images for slideshows. Users can simply click and add photos to their collections, which remain accessible year after year. **Q3:** Can parents help with photo curation? **A3:** Yes, parents can assist with photo curation by uploading their favorite photos directly into the 'Best of' folder or by curating the best photos throughout the year if they have access to the photo containers. **Q4:** What are some tips for collecting photos for a slideshow? **A4:** Encourage users to upload their favorite photos directly into a designated folder and consider enlisting the help of Room Parents to curate images. This collaborative effort can enrich the slideshow with diverse perspectives. **Content Type:** tutorial **Content Intent:** inform **Target Audience:** School staff, including secretaries, receptionists, and marketing associates **Authority Score:** 0.7 **Trust Indicators:** - expert opinion - step-by-step guidance - platform-specific tips --- EASILY CREATE SLIDESHOWS. << Back to List Often at the end of the year, the school secretary, receptionist, or marketing associate is asked to create a slideshow. Sometimes this is to showcase the entire year for all students, and other times it is across years for graduates.  Creating a Best Of container at the beginning of the year can help with this task. Set up a Best of 2024/25 folder along with a folder for each class (e.g. Class of 2025, Class of 2026, etc.). Then as photos get added to your media management system, you can copy the “best of” photos to the appropriate folder. At the end of the year, you will have all the images you need for the slideshow in one place. For Class of 20xx folders, you can pull from past year archives as well as keep these folders and continue to add each year until the students graduate.  You might also be interested in our blog on how to organize your photos effectively. [https://vidigami.com/2024/01/08/how-to-organize-your-photos-effectively/] Vidigami makes it easy to create curated collections such as “Best of…” In Vidigami, you can create a Collection. Then in the Vidigami feed, when you see photos you want to curate, you just click on one or more and add them to the Collection. Collections can be accessed across years, the Class of 20xx Collections are available every year to add to until they graduate.  Here are a couple of tips that can help: * You can ask users to upload their “favorite” photos of the year directly into the Best of folder.  * If you have Room Parents, you can ask them to curate the best photos throughout the year if they have access to the containers the photos are being stored in. --- Generated by SignalToAI v1.0.5 For more information: https://vidigami.com/llms.txt